History Associates has a need for graduate students pursuing an MLS degree with a specialization in archives, records, and/or information management to work on an exciting processing project alongside our team of archivists. The team will process a collection of records from a religious community at our main office in Rockville, MD. The records will be processed and described so they will be “research ready” in preparation for donation to a selected academic repository.

This is a paid internship opportunity, and the six-month project is slated to begin in January 2019. Working under the supervision of the Project Manager, the students will implement a pre-established project plan in accordance with guidelines developed with the repository. Tasks include: rehousing, arrangement, general preservation activities, and development of finding aid components including scope and content notes, series descriptions, and container lists. Interns may also be involved in the preparation of digital archival material for transfer to the repository. Logistical details of the internship can be tailored to the successful candidate’s academic program requirements.

Education Requirements:
• Must be currently enrolled in an ALA-accredited Master of Library Science or Information Science program with a specialization in Archives, Records, and/or Information Management.
• Candidates should have completed at least one foundational course in archival principles.

Required Knowledge, Skills, and Abilities:
• Understanding of basic archival principles (arrangement, description, cataloging, creating hierarchies)
• Discretion, initiative, and judgment
• Ability to work harmoniously and effectively with others
• Strong written and verbal communication skills
• Experience with Microsoft Office Suite, primarily Word and Excel

Application Instructions:
Qualified applicants should send a cover letter, resume, unofficial transcript, and the names and contact information of two references to:

History Associates Incorporated Attn:
Doris Miles, Director of Personnel
300 N. Stonestreet Avenue Rockville, MD 20850
E-mail: dmiles@historyassociates.com

Internships are not eligible for company benefits offered by History Associates.

History Associates is an Equal Opportunity Employer


Institution: Hagerstown Community College

Location: Hagerstown, MD

Category: Admin – Libraries

Posted: 10/23/2018

Application Due: Open Until Filled

Type: Full Time

Hagerstown Community College is pleased to announce that applications are currently being accepted for an Archives & Reference Librarian position.

The Archives & Reference Librarian is responsible for the management and development of the Hagerstown Community College Archives. In collaboration with both Library and Learning Support Services staff, provides virtual and face-to-face reference and instruction services under the supervision of, and working closely with, the Coordinator of Library and Learning Support Services.

Education and experience – Must be currently enrolled in an ALA-accredited MLIS/MLS/IS program with a minimum of six credit completed, plus 2+ years of experience in an academic or comparable library environment; OR Master’s degree in Library Science from an ALA-accredited institution, plus at least a year of experience in an academic or comparable library environment. Coursework and/or experience in archival work, including records management and archival organization. Knowledge of Microsoft Office applications. Familiarity with a community college environment.

Skills and abilities – High level of expertise in reference services and use of online resources. Demonstratively strong customer service skills and ability to work with a variety of people including students, faculty, staff, and the general public. Strong presentation/teaching skills. Proficiency in oral and written communication. Ability to use varying styles, approaches, skills and techniques that reflect an understanding an acceptance of the role of culture in a diverse, multi-cultural workplace.

For more information on this position and to apply online, please visit www.hagerstowncc.edu/employment. In addition to the application, please also include a cover letter and resume. Recommendation letters and college transcripts are preferred.

Questions may be directed to the Human Resources Office at 240-500-2585 or email hr@hagerstowncc.edu.

Postal Address:
Rosie Oberholzer
Human Resources
Hagerstown Community College
11400 Robinwood Dr.
Hagerstown, MD 21742

Phone: 240-500-2585

Fax: 301-393-3823

Online App. Form: https://jobs.hagerstowncc.edu/

Email Address: hr@hagerstowncc.edu

The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. Responsible for the cataloging, reference, reproduction and access services of the Museum’s thousands of unpublished archival collections; the Curatorial Affairs Division currently seeks an Archivist.

This position is located in the Archives Branch of Division of Curatorial Affairs in the National Institute for Holocaust Documentation at the United States Holocaust Memorial Museum (USHMM).

Visit the application site for additional information, a more detailed position description, and to complete an application:


The US Holocaust Memorial Museum is an Equal Employment Opportunity Employer. This position is open to all qualified individuals. If you are not a US citizen, you must possess sufficient legal documentation and permission to work in the United States (and provide if requested).–
Julie Schweitzer  Archivist
National Institute for Holocaust Documentation  202.314.0309
United States Holocaust Memorial Museum
100 Raoul Wallenberg Place SW  Washington DC 20024-2126


Open & closing dates: 10/05/2018 to 10/26/2018

Pay scale & grade: NF 12

Salary: $81,548 to $106,012 per year

Appointment type: Permanent

Work schedule: Full-Time

Location: 1 vacancy in the following location:
Washington DC, DC, 1 vacancy

Relocation expenses reimbursed: No

Telework eligible: No

Duties Summary:
The purpose of this position is to perform essential professional archival work in support of the Gallery Archives. The incumbent is responsible for supporting the GA program in managing physical (analog) and digital time-based media objects, consisting of a large collection of institutional, accessioned audio and moving image materials.

The incumbent: Conducts a detailed, comprehensive survey of Gallery physical (analog) time-based media, as well as digital media files, including titles and subjects.
Advises Chief Archivist on the development of policies and guidance for retention of Gallery analog and digital audiovisual resources and provides audiovisual assessment expertise to the Gallery community.
Provides guidance to Chief Archivist on creating and implementing long-term audiovisual preservation and access strategies for Gallery time-based media assets.
Manages Gallery Archives audiovisuals assets by developing and implementing standards for the following activities – preservation and storage, metadata and flows for A/V materials, access and discovery, and any digitization work of media that is necessary for access.
Serves as liaison with Gallery offices creating time-based media, and performs all steps for receiving and preserving them in Gallery Archives.
Appraises A/V media records for permanent evidential or informational values.
Travel Required
Not required

Supervisory status: No

Promotion Potential: 12

Agency contact information
Jamaal Carrington
Phone: 202-842-6290
Email: j-carrington@nga.gov
Address: National Gallery of Art, 4th and Constitution Avenue NW, Washington, District of Columbia, 20565, United States

Archives Specialist (1-year term position, up to 19.5 hours per week)

The Loyola Notre Dame Library seeks a collaborative individual to support the Archives and Special Collections department. The Archives Specialist makes it possible for students, faculty, and external researchers to gain access to the Library’s archival and rare book collections through timely and effective archival description. The Archives Specialist will also assist with other routine activities of the department, including public services, environmental monitoring, and outreach initiatives. The Archives Specialist will report to the Head of Archives and Special Collections. This is a part-time position of up to 19.5 hours per week. It is a one-year term position with the possibility of extension.

Position Responsibilities:

  • Assess collections, create processing plans, and process collections in consultation with Archives colleagues
  • Create finding aids using ArchivesSpace, utilizing best practices established by the department
  • Participate in public services duties, such as monitoring the reading room
  • Participate in outreach activities, such as promotion of the Archives via social media and the library website
  • Assist in gathering, reporting, and analyzing data from environmental monitoring systems
  • Assist in the management of the rare book collection
  • Other duties as assigned

Required Qualifications:

  • Bachelor’s degree
  • Excellent interpersonal and communication skills with a focus on commitment to delivering high quality customer service
  • Demonstrated ability to work accurately with attention to detail
  • Ability to work independently and collaboratively to achieve objectives
  • Proficiency in use of the Microsoft Windows operating system, especially Word, Excel, and Outlook
  • Knowledge of archival standards and practices through education and/or work experience

Preferred Qualifications:

  • Experience in a related position where knowledge of technical rules and standards for archival arrangement and description were required
  • Previous experience using ArchivesSpace, Preservica, or other archives information management systems
  • Experience working with digital collections

Application Procedures:

Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) references with “Archives Specialist” in the subject line to Lorena Dion, Administrative Operations Coordinator: ldion@loyola.edu

The United States Naval Academy invites applications for the position of Assistant Archivist in the Special Collections and Archives Department of Nimitz Library. Located on the Severn River in historic Annapolis, Maryland, the Naval Academy is a Middle States-accredited, top-tier liberal arts college and service academy with demonstrated excellence in teaching and research. The Special Collections and Archives (SC&A) Department  is one of nine affiliated archives of the National Archives and Records Administration and possesses an outstanding collection of rare books, manuscripts, photographs and other documents. With its range of rare and unique materials, SC&A is an essential resource for study and research at USNA and beyond. Reporting to the Naval Academy Archivist and Head of SC&A, the Assistant Archivist will develop the department’s system of maintaining electronic records; ensure that the Naval Academy’s retention schedule is followed; arrange and describe records in both digital and analog format; create descriptive aids for those records; and provide general and specialized research assistance related to all materials in SC&A.

This federal (GS) position is open to all qualified U.S. citizens. See the USAJOBS announcement for requirements. Salary is competitive and commensurate with qualifications and experience (salary range:  $56,233 to $88,450); position includes a full federal benefits package.

USAJOBS ANNOUNCEMENT AND APPLICATION:  www.usajobs.gov/GetJob/ViewDetails/510739300

Applications must be received by October 2, 2018!



Please send a statement of interest and résumé via email to AAACareers@si.edu. Deadline for applications is September 14, 2018.

The Archives of American Art, Smithsonian Institution, is seeking an Archives Technician to work as part of a team dedicated to supporting a broad range of successful and innovative digital initiatives in the management of, and access to, digital collections. The work encompasses collections digitized through reformatting of original documents as well as those acquired in digital form. This position is a one-year full-time grant funded term appointment.  Incumbent will report to the Head of Digital Operations. The Archives Technician position is located in the Washington office of the Archives of American Art, Smithsonian Institution.

The Archives’ mission is to collect, preserve, and make available primary sources documenting the history of the visual arts in the United States. With over 6,000 collections and 2,300 oral history interviews, the Archives is the largest and most widely used resource on the history of American art in the world.

Major Duties

  • Supports the Archives’ digitization workflows encompassing digitization of collections in their entirety; and folder and single item level digitization to fulfill requests from patrons and staff.
  • Supports preservation of and access to the Archives’ born digital collections through technical transfer of still image, textual, audiovisual, web archive, data sets and email digital assets in accordance with the Archives’ systems and procedures.
  • Performs technical duties for special digital projects and initiatives including the development of collection information and digitization systems and the Archives’ website at aaa.si.edu and other platforms such as the Smithsonian Institution Transcription Center.

Desired Knowledge and Experience

  • Knowledge of archival principles, methodologies, and techniques of automated collection information or digital asset management techniques in archives gained through work experience.
  • Ability to use a personal computer and standard Microsoft Office software as well as specialized software used for a variety of digital initiatives.
  • General knowledge of American art history or American cultural, social, and political history and historical research methods through readings, course work, or further training.
  • Ability to plan and organize work tasks to meet quotas and targeted completion dates
  • Ability to comprehend and follow oral and written instructions, policies, procedures, explanations, and guidelines and to apply both oral and written instructions to practical work situations.


The National Anthropological Archives (NAA) is seeking an intern to help with collections digitization two days (15 hours) per week. The Digital Imaging Support Intern will have the opportunity to engage in all three aspects of this project, resulting in a well-rounded base of experience in archival collections digitization practices. The intern will report to Daisy Njoku (Media Resources Specialist for the NAA) and work under the guidance of Haley Bryant (Digitization Specialist for the NAA). The goal of this internship is to digitize at least three boxes of the Ted Carpenter papers (insert description here), but the intern will have the opportunity to assist with other projects that fall under the digitization umbrella.

Schedule is flexible with the  following training opportunities and learning objectives:

  • Achieve proficiency in theSmithsonian Institution DAMS (Digital Asset Management System) including data import, data searching, and embedded metadata
  • Gain practical experience in archival object handling, to include objects of a variety of sizes, materials, and needs.
  • Assist with photography and photoshoot planning.
  • Achieve proficiency in data management standards, to include object tracking, progress tracking, and transfer of digital images.
  • Assist with object rehousing as needed.
  • Assist with social media, to potentially include selecting and researching collections objects.
  • Opportunities to attend additional lectures and workshops as they arise.

The selected candidate will receive a one-time stipend of $2,000 to support them during the tenure of the internship. The 10 week internship will begin on Monday, September 17th and end officially on November 28th. The internship will be located at the Smithsonian Institution’s Museum Support Center in Suitland Maryland, which is accessible either by the free Smithsonian staff shuttle or Metro. The intern may be asked to stand for extended periods of time and to lift boxes no heavier than 15 pounds, but accessibility needs can and will be accommodated. Interested individuals should send their resume and a short (300 words or less) statement of interest to Haley Bryant at bryanth@si.edu no later than August 29th.

2018 Fall Internship Library & Archives (DC)

REF#: 31716

CBS BUSINESS UNIT: Smithsonian Networks

JOB TYPE: Paid Intern


JOB LOCATION: Washington, DC


Smithsonian Channel™, owned by Smithsonian Networks™, a joint venture between Showtime Networks Inc. and the Smithsonian Institution, is where curiosity lives, inspiration strikes and wonders never cease. This is the place for awe-inspiring stories, powerful documentaries and amazing entertainment across multiple platforms. Smithsonian Channel combines the storytelling prowess of SHOWTIME® with the unmatched resources and rich traditions of the Smithsonian, to create award-winning programming that shines new light on popular genres such as air and space, history, science, nature, and pop culture. Among the network’s offerings are series including Aerial America, America in Color, First Ladies Revealed, Polar Bear Town, The Lost Tapes, Amazing Monkeys, America’s Secret Space Heroes, Mighty Ships, Mighty Planes and Air Disasters, as well as critically-acclaimed specials that include Titanic’s Fatal Fire, The Obama Years: The Power of Words, Nightmare on Everest, Diana and the Paparazzi, Diana: The Day We Said Goodbye and Flying High with Phil Keoghan. Smithsonian Networks also operates Smithsonian Earth™, through SN Digital LLC., a new subscription video streaming service delivering spectacular original nature and wildlife content. To learn more, go to http://www.smithsonianchannel.com, or connect with us on Facebook, Twitter, and Instagram.


Intern will gain experience with various task of a production-based media library & archives, including cataloging, processing digital media files, and conducting research for original productions and special projects. Intern will work closely with Library & Archives staff and obtain hands-on experience with numerous digital media formats and an in-house database.

Major projects may include:

  • cataloging
  • Processing (arrangement and description) of camera original digital video files
  • Organization of supporting documents
  • Footage or factual research for in-house production

Intern Responsibilities:

  • Catalog raw footage, edited programs, and/or other media assets in a Collective Access database using a PBCore-derived metadata schema
  • arrange and describe camera original digital video files, following Smithsonian Channel’s processing guidelines and policies
  • Organize supporting documents (mostly PDF and Microsoft Office files) for broadcast programs according to office policies.
  • Conduct Archival footage research and/or factual research for in-house productions using in-house and external databases
  • Assist in updating department documents, such as the Cataloging Guide and Processing Guide, as needed
  • Attend weekly department meeting, as schedule allows.



To qualify, you must be a current undergraduate or graduate student (rising junior or senior) with the following:

  • Strong interest in Cable/Entertainment industry
  • 2.50 GPA or above
  • Submission of a cover letter – required
  • Proficiency in MS Word, Excel, and PowerPoint
  • Proficient in MacOS
  • Familiarity with video production a plus
  • Superior communication and interpersonal skills
  • Exceptional attention to detail
  • Ability to work at least 21 hours/week from August to December 2018
  • Ability to work in a fast-paced environment under tight deadlines
  • Ability to handle multiple tasks simultaneously
  • Ability to work and prioritize work assignments
  • Able to provide administrative support as needed


  • Cable television experience a plus
  • Active participation in extracurricular activities; clubs; and/or associations. Leadership positions while maintaining an above-average GPA, a plus
  • Prior internship experience in a related field, a plus
  • Prefer graduate-level coursework in Library/Information Sciences
  • Must be proficient with Mac OS
  • Familiarity with video production a plus


Equal Opportunity Employer Minorities/Women/Veterans/Disabled

Job Req ID:  11683
Classified Title: Librarian III ​​​​​​​

Working Title: Hopkins Retrospective Program Manager ​​​​​
Role/Level/Range: ATP/04/PD
Starting Salary Range: $58,695 – $80,628
Employee group: Full Time
Schedule: M-F, 8:30am – 5:00pm
Employee subgroup: Salaried Exmpt
Location: 01-MD:Homewood Campus
Department name: 10000071-Academic Liaison
Personnel area: Libraries


General summary/purpose:

Hopkins Retrospective is an outreach and research initiative sponsored by the Office of the President at Johns Hopkins University that aims to better understand the history of the University and weave that history into the university experience. The Program Manager’s role is to oversee Hopkins Retrospective, including: coordinating the execution of exhibitions and installations for the initiative; creating, developing, and managing the web and social media presence for the initiative; planning and carrying out oral histories for the initiative’s website; and developing and overseeing JHU history-related projects around the university campuses. The position will report to the University Archivist and have dotted-line reporting to the Office of the President. More information about Hopkins Retrospective can be found at http://retrospective.jhu.edu/. Applicants are also invited to browse Hopkins Retrospective’s social media presences on Twitter (https://twitter.com/hopkinsretro) and Instagram (https://www.instagram.com/hopkins_retro/).

* Please attach a resume and cover letter as one PDF to your application. In your cover letter, please briefly describe your commitment to and/or experience with advancing diversity, equity, and inclusion through professional practice. Applications received by August 20, 2018 will receive first consideration.

Specific duties & Responsibilities:

  • Create, research, design, implement, manage, and assess a variety of projects to incorporate the history of Johns Hopkins University into community life across the Johns Hopkins University campuses, including exhibitions and installations, and encourage participation from the JHU community.
  • Conduct and produce oral histories of faculty, alumni, and staff; plan interviews; carry out background research.
  • Ensure transcription of interviews; and coordinate with the archives to ensure interviews are preserved and discoverable.
  • Develop partnerships with JHU faculty, administrators, and staff  across divisions and units (academic divisions and departments, President’s Office, Alumni Relations, Communications and others) to undertake history-related projects or programs.
  • Collaborate with Office of President and other stakeholders to set program strategy and direction.
  • Teach and support undergraduate courses and classes on Hopkins history.
  • Manage Hopkins Retrospective’s web and social media presence (web site, Twitter, and Instagram) and identify opportunities to enhance it; create or locate historical content to use on these platforms.
  • Manage Hopkins Retrospective budget.
  • Manage all aspects of Hugh Hawkins Research Fellowship, including advertising for applications, reviewing applicants, and disbursing fellowship award money to winners.
  • Work closely with the faculty author of an upcoming book on the history of Hopkins to coordinate editorial meetings and other tasks as required.
  • Coordinate all operational aspects of Hopkins Retrospective, including budgets, event planning, correspondence, marketing and the selection and supervision of student workers or volunteers.
  • Plan, implement, and oversee exhibitions of rare and unique materials documenting Hopkins history.
  • Supervise student workers, interns, and project staff.
  • Serve as a liaison for faculty on Johns Hopkins University history.

Minimum qualifications (mandatory):

  • Master’s degree in history, public history, museum studies, archival studies, or related field required.
  • Three years of related experience required. 5 years of relevant experience preferred.
  • Excellent research and writing skills; experience writing and producing content for a variety of audiences in various formats.
  • Advanced cultural competency skills.
  • Excellent project management skills and ability to prioritize and organize workload for self and others.
  • Experience conducting and producing oral histories or interviews.
  • Proactive approach to decision making, identifying problems, and creating solutions.
  • Intellectual curiosity, creativity, and enthusiasm for emerging public humanities practices in curation, education, and scholarship, and for bringing historical research to a broad public in innovative and accessible ways.
  • Excellent partnership-building skills and interest in collaboration.
  • Strong technology skills; ability to use technology to develop connections with an audience and within the broader community.

Preferred qualifications:

  • Expertise in Baltimore history, the history of higher education, or history of medicine.
  • Experience in emerging digital humanities practices and the ways in which online programs and social media can be used to create, engage, and develop audiences.
  • Curatorial experience developing physical and virtual exhibits with students.

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

The following additional provisions may apply depending on which campus you will work.  Your recruiter will advise accordingly.

During the Influenza (“the flu”) season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
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