Georgia Archives and the Georgia Council for the Arts are partnering to present a webinar for small museums and historical societies on archival practices. The online training is scheduled on September 18 at 10:00 AM and is perfect for organizations working with volunteers that would like basic information on caring for their community’s valuable artifacts.

Fri, September 18, 2020

10:00 AM – 12:00 PM EDT

Register here:

Alison Anderson, MLIS, CA (she/her/hers)
Senior Processing Archivist
Harvard Planning Office
Property Information Resource Center
1350 Massachusetts Avenue, Suite 585
Cambridge, MA 02138
T 617-495-4353 F 617-495-0559

Summer 2020 Internships: National Geographic Society

Posted: February 6, 2020 by saacua in Jobs, News

Are you looking for a paid summer internship? Consider the National Geographic Society’s Library & Archives, where you can gain valuable work experience, learn how a small, non-profit special library and archives operate, and get a look behind the scenes at one of the world’s most respected and recognized organizations.

The Library & Archives maintain and preserve collections—electronic resources, books, periodicals, photos, film, maps, manuscripts, and rare books—used to support research, encourage discovery, and promote awareness of the Society’s contributions to science, exploration, cartography, photography, film-making, publishing, and geography education. We primarily serve National Geographic staff, but we also work with grantees, outside scholars, the educational community, and others.

We are offering two paid summer internships for 2020:

Both internships run June 1 – Aug. 7 for 40 hours per week. The deadline to apply is March 13, 2020, and offers will go out by April 10. All internships will take place in our downtown Washington, DC headquarters. Please contact with questions.

The National Geographic Society is a nonprofit scientific and educational organization that pushes the boundaries of exploration to further our understanding of our planet and empower us all to generate solutions for a more sustainable future.

Job: Archivist, Department of Navy

Posted: January 10, 2020 by saacua in Jobs, News

  • Open & closing dates: 01/08/2020 to 01/15/2020

  • Service: Competitive

  • Pay scale & grade: GS 11 – 12

  • Salary: $72,030 to $112,240 per year

  • Appointment type: Permanent

  • Work schedule: Full-Time

  • Location: Washington Navy Yard, DC

  • Responsibilities
    • You will prepare and transfer official records to the Washington National Records Center (WNRC), the National Archives (NARA), or other designated repositories.
    • You will develop all necessary internal processes and procedures to effectively transfer official records held by the Navy Archives.
    • You will ensure the accuracy and integrity of all transfer data, working as necessary in collaboration with other Processing Section staff.
    • You will analyze records in relation to function, background, content, and use to appraise their inherent evidential or informational values and make recommendations regarding their retention or their destruction.
    • You will ensure that all transfers are conducted in accordance with SECNAV M-5210.1 and all applicable federal laws, regulations, Executive Orders, DoD and Navy requirements and instructions.

Audiovisual Archives Internship, NMAH Archives Center

Posted: December 10, 2019 by saacua in Jobs, News

The Archives Center at the National Museum of American History, Smithsonian Institution, is offering a paid, 10-week summer internship to a graduate student interested in audiovisual archiving and preservation.

Project Overview

Archives Center staff recently initiated a project to arrange, describe, and preserve the Center’s deteriorating film holdings in the face of environmental instability and format degradation. The Archives Center holds 4958 motion picture films in its collections, the majority of which are unprocessed, undigitized, and inaccessible to researchers.

In 2016, Smithsonian Institution Archives partnered with the Smithsonian’s audiovisual archives interest group to produce an extensive survey of audiovisual collections across the Smithsonian. The resulting Pan-Institutional Survey of Audiovisual Collections helped the Archives Center identify how many films are in its holdings, alongside relevant data about film format, estimated footage, and number of reels per motion picture. The survey lacks, however, crucial information central to identifying and tracking the films, such as updated shelf location, Archives Center collection name/number, and item-level description.

Building on the foundation set forth by the Pan-Institutional Survey of Audiovisual Collections, the Archives Center seeks an intern to survey the films in its holdings and identify the following: collection the film belongs to, whether the collection has been processed, physical condition of the film, and any preliminary data garnered from the container/housing. This is an essential first step in the Archives Center’s process to extend intellectual control over the film assets in its holdings. In the future, the Archives Center will arrange and describe all unprocessed films and outsource the digitization of high-priority films to an external vendor.

Expected Responsibilities

During the internship, the intern should expect to:

  • Conduct a survey of motion picture film in the Archives Center’s storage rooms, recording shelf location, container details, and other contextual information about each reel.
  • Identify and assess physical condition for approximately five thousand 35mm, 16mm, and 8mm film reels.
  • Handle motion picture film throughout its life cycle.

Interns are invited to participate in optional opportunities during the internship that support professional growth and foster understanding about the museum and archives fields.

Learning Objectives

By the end of this internship, the intern will:

  • Obtain experience working in a professional archival setting.
  • Handle motion picture film according to professional best practices.
  • Complete a survey of film in the Archives Center’s storage rooms to aid in future arrangement, description, and digitization of film assets.
  • Develop a better understanding of the challenges impacting the stewardship and preservation of motion picture film.

Ideal Qualifications/Prerequisites

The intern must be currently enrolled in a graduate program in Film Studies; Moving Image Archiving and Preservation; or Archives and Records Management with a focus on audiovisual preservation. Recent graduates may also apply. Individuals must have completed their graduate degrees no more than one year prior to the application deadline. Undergraduates are not eligible to apply.

Qualifications include:

  • Knowledge of film formats, handling practices, and preservation issues encouraged, but not required.
  • Demonstrated experience using ArchivesSpace to create, edit, or review archival finding aids.
  • Strong organizational skills and attention to detail.
  • Ability to work independently.

This internship is open to students of all nationalities. United States citizenship is not required. If the selected intern is a non-US citizen, they will be required to work with the Smithsonian’s Office of Fellowships and Internships and the Office of International Relations to determine whether or not they require and are eligible for visa sponsorship by the Smithsonian.

Timeline and Compensation

This is a ten-week, full-time summer internship anticipated to start on or after June 1, 2020.

Interns may receive program or course credit for this experience if approved by their educational institution. Though NMAH does not itself award credit, the Interns and Fellows Office will help coordinate the requirements for credit with the educational institution.

This opportunity has a guaranteed stipend of $7,000. However, selected interns will have the opportunity to apply for a stipend based on financial need. The amount of internship stipends depends on the amount of museum funds available and is at the discretion of NMAH. Internship stipends issued by the Smithsonian are not considered salary or meant as compensation but are awarded to help defray living expenses for an intern during the term of their appointment.

Interns awarded stipends who are U.S. residents for tax purposes are responsible for meeting their individual state and federal tax obligations and will receive a financial summary around March of the following year for the previous calendar year. Interns who are not U.S. residents for tax purposes will receive an IRS Form 1042-S and are likewise responsible for meeting any and all tax obligations. The stipend distribution process takes 6 weeks from the time OFI receives an accepted intern’s stipend paperwork. Stipends cannot be distributed before the start of an internship. Stipend payments are released on the 10th and 25th of each month, and the frequency of payments is decided by OFI depending on the stipend amount. If an intern is awarded a stipend, we typically recommend that an intern has at least enough external funding to cover the first month’s expenses to accommodate the wait time required in stipend processing.

Application Process

Applicants must apply through the Smithsonian online application system (SOLAA). Complete applications must include the following:

  • Internship Program application form in SOLAA
  • Undergraduate and graduate transcripts (unofficial transcripts are acceptable)
  • Cover letter and resume
  • Your essay should consist of no more than 500 words (two double-spaced pages) that explains your interest in this internship, what you hope to achieve from the experience, and what you believe you can contribute.
  • Two (2) letters of reference

Applications must be submitted via the SOLAA system by 11:59 p.m. EST on March 1, 2020. Offers will be made by mid-April. The internship begins on or after June 1, 2020. Because of high user volumes, the SOLAA website may exhibit poor performance on the afternoon/evening of March 1. Please plan ahead!

For more information about this internship, contact Vanessa Broussard-Simmons, Supervisory Archivist, at

For general information about NMAH internships, visit the NMAH internship program website.

The George Washington University Libraries & Academic Innovation (GWLAI) seeks nominations and applications for a collaborative and service-oriented National Education Association (NEA) Archivist.

Primary job responsibilities

  • Arrange, describe, and make accessible the archival records and publications of the National Education Association and other education related archival collections and supervise students undertaking similar work
  • Provide reference, research, and instruction services for NEA and related education collections
  • Work closely with archival content donors especially the NEA to successfully steward archival collections often engaging in outreach activities and/or exhibit development
  • Select and collaboratively prioritize for digital reformatting projects
  • Employ tools and techniques such as oral history interviews and web archiving to fill gaps in the official organizational record
  • Lead collection development of archival content for Special Collections and collaborate with Research and User Services librarians on the selection of secondary source content related to education
  • Conduct library instruction for undergraduate and graduate level courses in partnership with faculty, including partnering with GW’s first-year University Writing Program
  • Serve as an active participant in GWLAI teams and projects and across campus
  • Contribute to the broader professional community by sharing knowledge in scholarly/professional venues and through service to the University and the profession.

    This position reports to the Collections Coordinator for Special Collections.

    When applying for the NEA Archivist position please highlight the experiences you have that address the job responsibilities and demonstrate your ability to thrive in this position and within the broader GWLAI and university communities.

    The NEA Archivist position is part of an open recruiting call for multiple professional librarian/archivist positions. Please read the Multiple Librarian Positions posting to understand the varied, collaborative, and dynamic responsibilities undertaken by GWLAI librarians, the community we are building within GWLAI and across the campus, and the basic job qualifications for all positions.

    The University and department have a strong commitment to achieving diversity among librarians and staff. We are particularly interested in receiving applications from members of underrepresented groups and strongly encourage women and persons of color to apply for these positions.

    Application procedure

    To be considered, please complete an online application and upload a CV and a cover letter that includes an assessment of skills related to basic qualifications. As part of your cover letter, please indicate for which position or positions you would like to be considered. Review of applications will begin on December 16, 2019 and will continue until the positions are filled. Only complete applications will be considered. Employment offers are contingent upon the satisfactory outcome of a reference check and standard background screening.

The Kennedy Center is the nation’s cultural center and living memorial to President John F. Kennedy. Located on the banks of the Potomac River in Washington, D.C., the Center presents more than 2,000 performances each year across all genres, and is also home to artistic affiliates Washington National Opera and National Symphony Orchestra. Diversity is a critical component of our mission, vision, and values. Our staff exhibits a wide variety of perspectives and experiences which enable us to foster and strengthen an environment of diversity and inclusion. Mission Statement: As the nation’s performing arts center, and a living memorial to President John F. Kennedy, we are a leader for the arts across America and around the world, reaching and connecting with artists, inspiring and educating communities. We welcome all to create, experience, learn about, and engage with the arts.

Job Description: The Archives Assistant provides administrative support and serves as the first point of contact for inquiries to the newly-established Kennedy Center Archives. Administrative duties include responding to internal and external requests, scheduling, keeping supplies stocked, processing invoices and expense reports, and logistics such as coordinating the transfer of archival materials to and from various off-site locations. Under the direction of the Lead Archivist and/or Processing Archivist, completes basic archival tasks such as inventorying unprocessed collections, data entry, rehousing archival materials, digitizing archival assets, and other special projects as needed. With the approaching 50th anniversary of the Kennedy Center in 2021, the Archives Assistant will have an extraordinary opportunity to contribute to the building of an important institutional program that manages thousands of unique and irreplaceable archival records, raises the profile of the collections, and ensures ongoing preservation of the Center’s legacy. Once fully established, the Archives will provide information and historical documentation to serve the work of the organization, including artistic programming, marketing, social media, public relations, fundraising, and outreach.

Duties And Responsibilities: 40% Assist with administrative functions and daily operations including but not limited to: scheduling meetings and/or research appointments; monitoring and ordering supplies; keeping office files and records current and in an orderly manner; processing contracts, requisitions, and purchase orders in a timely manner; and coordinating the physical transfer of archival materials to and from off-site. 40% Provide archival processing assistance: inventorying incoming collections in a variety of formats, data entry, rehousing archival materials, digitizing archival assets, physically shifting collections, exhibits research, and other special projects as needed, particularly leading up to the 50th anniversary of the Kennedy Center in 2021. 20% Request fulfillment: monitors the dedicated Archives email account and serves as first point of contact for research questions and requests (internal and external); maintains usage statistics; assists users in locating archival resources. N/A Responds to the needs and requests of Kennedy Center management and staff in a professional and expedient manner; Adheres to all employer policies and procedures; Other duties as assigned.

Key Qualifications • 1-2 years’ experience in office administration and/or project management, preferably in a related position or field. • Bachelor’s degree or equivalent experience preferred. • Strong command of basic office tools such as: word processing, spreadsheets, email, file sharing, content management systems, and electronic calendar systems. • Previous work experience or training in a library, archives, and/or performing arts environment preferred • Legible handwriting and ability to carefully handle fragile materials in a variety of formats preferred

Who You Are • Demonstrably detail-oriented with strong organizational skills: able to categorize information and/or objects efficiently and accurately; able to effectively juggle competing deadlines and complex assignments. • Able to follow written and spoken directions with a high degree of accuracy and independence: able to comprehend and synthesize complex information, and to apply previously learned concepts to new situations. Strong writing and speaking skills: able to communicate clearly and accurately. • Flexibility and high tolerance for uncertainty and change; able to consistently remain focused and externally calm in the face of challenging and/or quickly evolving requests or situations • Demonstrated aptitude for and openness to learning new skills and tools as needed; able to trouble-shoot minor tech issues and escalate as needed (computers, printers, scanners, applications, internet connection, etc.).

Physical Demands: While performing the duties of this job, the employee is regularly required to communicate in person and on the telephone. The employee is frequently required to use hands to finger, handle, or feel in order to operate computer keyboard, office equipment, and other essential tasks. The employee is frequently required to sit, stand, walk, bend, stoop, crouch, and reach with hands and arms. This position frequently lifts, carries, or otherwise moves and positions objects weighing up to 50 pounds. Must be able to work in an environment which may include exposure to dust or mold.

Work Environment: Travel is not required.

Benefits: We offer a comprehensive range of benefits to all full-time employees including: Medical, Dental, Vision, Paid Time Off, Paid Sick Leave, and a matching 403(b) Retirement Plan. Additional benefits include: Commuter Programs, Education Assistance Programs, Social Activities, and other employee discounts and specials

The Archives of the World Bank Group is looking for an Archivist to join its team in Washington, DC.  Established in 1944 at Bretton Woods, the World Bank Group (WBG) is a multilateral international organization that works to eliminate extreme poverty and promote shared prosperity around the world.  The WBG Archives has responsibilities for WBG records throughout the lifecycle, as well as for implementing the World Bank’s Access to Information Policy and promoting WBG history.

Our team

We are a group of dedicated archivists and records managers that love challenges, use our knowledge of archival theory and practice in creative new ways, and work collaboratively with staff across the WBG including IT.  We collaborate with our peers in the archives of other international organizations, and we’re striving to bring the WBG’s incredible archival holdings to researchers and the public in general.  We’re diverse and come from many different countries.  We value open communication, lifelong learning, and a strong service-oriented culture.


You are an archivist with experience using the ISAD(G) standard and the More Product, Less Process (MPLP) approach to archival arrangement and description. You have post-secondary education in the field of archives, and skills in systems like Access to Memory, Preservica, HPRM or other archives management systems.  You are curious, thorough, and communicate well both in written form and verbally.  You delight in creating innovative knowledge products that communicate history and archival holdings, similar to our online historical timeline and our recent exhibit commemorating the 75th anniversary of the Bretton Woods conference.  Is this you?  Come work with us!

This is a three-year term position with the possibility for extension and transition to open-ended employment.  While salary is dependent on education and experience, the range is typically between $70, 000 and $95, 000 USD and is free of income tax or tax allowance may be provided. Information about benefits is here. Deadline for applications is November 15, 2019, and the posting is here.

Thanks so much,

Sherrine M. Thompson

Lead, Archives Access to Information Team

WBG Library & Archives of Development (ITSLA)

Knowledge & Information Services (ITSKI)

T +1 (202) 458-2608

M+1 (571) 331-5845


WBG ITS 250 px

SAA@CUA Tour of LOC Packard Campus

Posted: October 18, 2019 by saacua in News

On Monday, October 14, 2019 the Catholic University of America’s student chapter of the Society of American Archivists, led by its President Morgan McKeon and Faculty Advisor Jane Zhang, attended the Library of Congress Packard Campus’s annual open house in Culpepper, Virginia. While at the open house, attendees were given a guided tour of the Library of Congress’ Recorded Sound and Moving Image collections by a staff member. In addition to housing the collections, the facility operates film, audio and video preservation laboratories. For this year’s open house, the focus was on color. From viewing negatives of unused footage from the Technicolor film, The Wizard of Oz (1939) in the Nitrate Film vaults to the use of color in the silent film era, the tour provided a unique look into the world of color in the Packard Campus collection.

Attendees were afforded the unique opportunity to enter the film lab where staff uses photochemical and digital preservation for moving image materials. The audio lab presented their 11 studios and IRENE – a system developed for broken records that cannot be transferred in a traditional manner. In the video lab visitors were able to observe how staff preserve and restore video tape. The tour concluded in the recorded sound vault. With over 4 million physical items and 125 years of recorded history, the recorded sound vault is the largest audio archive in the United States. SAA@CUA thank DLIS alumna Isabelle Murphy for her assistance in facilitating this event.

Join the SAA@CUA for the Library of Congress Packard Campus Open House Tour on Monday, October 14th, 2019!

Tickets for the event are sold out – but we still have 10 tickets reserved and they will be given out on a first come first served basis.

If you are interested, please fill out the brief survey below by Wednesday, October 9th:

Description of the Event:

The Packard Campus houses the Library of Congress’ Recorded Sound and Moving Image collections and operates film, audio and video preservation laboratories. Culpeper locals, native Virginians, fans of the Library of Congress, film and music buffs, those fascinated by archives, or those interested in visiting this unique building are encouraged to come to this open house. Led by Packard Campus staff, the open house includes the option for guided walking tours that will take you through all three floors of the building. The tour is free and takes approximately 60 minutes.

This year special attention will be given to the world of color. Many people are familiar with Technicolor films such as The Wizard of Oz (1939) and The Adventures of Robin Hood (1938) but did you know that there are dozens of other color processes that have existed throughout motion picture history? Including during the silent era? And, while not traditionally thought of as being visual, the recorded sound medium has utilized and incorporated color in surprising methods. Emphasis will be given to some of these colorful collection items held at the Library of Congress Packard Campus during this year’s open house.

For more information on the Packard Campus:

Thank you and we hope to see you there!

Nearly everything we know about the world ocean prior to the satellite era can be linked to a single document type: the ship’s logbook. Related primary documents, including muster rolls, field note books, photographs and artwork, often depend on this link for context and interpretation. The Seas of Knowledge project is focused on historical data recovery from the logbooks and muster rolls of U.S. naval vessels during the Civil War and Reconstruction era, located at the National Archives. In addition to creating high-resolution digital analogs of unique historical documents of national significance, we recover geospatial reference, weather and ocean data, and other historical information through Old Weather, our citizen-science program. Images and data will be integrated into existing national and international data infrastructure. Large-scale manuscript-to-digital data conversion has great potential to foster new scientific and historical understanding and provides enhanced access to our shared maritime and cultural heritage. See:

Since 2011, data recovery and reanalysis has been pursued though a collaboration between the Joint Institute for the Study of the Atmosphere and Ocean (JISAO) at the University of Washington, NOAA’s Pacific Marine Environmental Laboratory, the National Archives and Records Administration (NARA), the National Archives Foundation, and other collaborating institutions. The National Archives Foundation supports the education and outreach aims of the National Archives to make federal records accessible so that anyone can explore, discover, and learn from historical documents that have been preserved for generations. It supports the earth systems research community by providing fundamental data that are not otherwise available to science and will lead to deeper understanding of the physics of the atmosphere and ocean. It will also foster new research in history and social sciences by making information globally available as digital analogs and in machine-readable formats necessary for advanced computer analysis. Working together these institutions create opportunities for new scholarship in science and the humanities.

Student-interns are trained to operate high-resolution digital imaging equipment located in the National Archives Innovation Hub. They learn about archives operations, document handling and preservation, metadata creation, and the technical details underlying the digitization of cultural heritage materials. Student-interns may also assist in education and outreach activities led by the National Archives Foundation, including the creation of educational content for the National Archives DOCSTeach program, and other activities that may take place in the Innovations Center such as public scan-a-thons, for example. The educational opportunity of this internship is exceptional for students interested in gaining experience and training in the fields of cultural heritage digitization, digital innovation and crowdsourcing, and public outreach.

During the academic year, the internship will be a time commitment of around 20 hours per week, and interns are provided a monthly stipend of $1,260.  If students are not engaged in full-time study over the summer, and if both the JISAO Principal Investigator and the student agree to beforehand, the time commitment can be increased to up to 40 hours per week—with a commensurate increase in the monthly stipend.  All student interns on this program must be U.S. Citizens or Permanent Residents.

Seas of Knowledge is supported by a grant to the University of Washington from the Council on Library and Information Resources and the Andrew W. Mellon Foundation.

Interested students should contact Christiana Perry ( for an application.