The Library of Congress is seeking applications for the position of Processing Assistant (Archives Technician). There are two vacancies for this position located in the Manuscript Division Preparation Section, part of the Collections and Services Directorate within Library Services. As part of one of the largest manuscript repositories in the United States and in the world, the Preparation Section is key to the Manuscript Division’s mission of preparing for reader use material that encompasses the breadth and chronology of American history, including the papers of presidents, cabinet members, Supreme Court justices, writers, scientists, inventors, business leaders, reformers, and prominent nongovernmental organizations. The Archives Technician works under the administrative supervision of a Supervisory Archivist in the Preparation Section. Working also at times with the coordination of an archivist, the Archives Technician assists in or independently accomplishes the completion of special projects identified by the supervisors of the section. He or she implements standards for accuracy and details while exercising judgment, technical proficiency, and an understanding of the archival principles of arranging, describing, preserving, and securing rare and fragile material.
The complete job announcement, Number 170100, is available at:

The Archives of American Art, Smithsonian Institution, is seeking an archivist to process, preserve, and describe in electronic formats archival collections documenting African American art and artists.  This position is a three-year, full-time grant funded appointment partially funded by The Henry Luce Foundation to support a three-year project at the Archives of American Art to collect and make available primary sources focusing on African American art history.

This position is located in the Washington office of the Archives of American Art, Smithsonian Institution. The Archives’ mission is to collect, preserve, and make available primary sources documenting the history of the visual arts in the United States. With a collection of 20 million items, the Archives is the largest and most widely used resource on the history of American art in the world.

Major Duties

·         Serve as the primary processing archivist for archival collections documenting the African American experience in the art world.  Will also process additional archival collections documenting the history of art and culture in America.

·         Analyze the context and content of the archival collections.

·         Organize, arrange, and preserve archival collections.

·         Prepare well-written, concise, and accurate finding aids according to current archival descriptive standards, electronic formats, and best practices, including DACS (DACS: Describing Archives:  A Content Standard) and EAD (Encoded Archival Description).

·         Use Archivist’s Toolkit or Archives Space software systems to create EAD finding aids.

·         Assist with accessioning and logistical operations for new acquisitions, to include collating legal documentation, creating assessment and preliminary-level accession records in the Archives’ collections information system database, shipping, shelving, re-boxing, and labeling.

Desired Knowledge and Experience

·         Full knowledge of current archival principles, standards, and best practices for processing and describing archival collections.

·         Experience processing archival and manuscript collections, including organization, arrangement, preservation, and description.

·         Experience creating DACS (Describing Archives:  A Content Standard) EAD (Encoded Archival Description) formatted finding aids using Archivists’ Toolkit or Archives Space systems.

·         Experience working with varied manuscript collections and personal papers which contain a wide variety of formats, including preliminary-type artwork, born digital content, and audiovisual recordings.

·         Knowledge of the history of art and cultural history in America, particularly the history of African American art and artists.  Knowledge may have been obtained through education (degree) or by working with related manuscript and archival collections.

Incumbent will report to the Head of Collections Processing.

Please send a statement of interest and résumé via email to<>. To learn more about the Archives of American Art, visit our website at<>.

Head of Collections Processing (Supervisory Archivist)
Archives of American Art
Washington, DC

The Archives of American Art seeks a Head of Collections Processing to direct and oversee processing of its growing collections.  This position is located in the Archives of American Art (AAA) of the Smithsonian Institution in Washington, D.C. Founded in 1954, the Archives of American Art fosters advanced research through the accumulation and dissemination of primary sources, unequaled in historical depth and breadth, that document more than two hundred years of our nation’s artists and art communities.  With a collection of more than 20 million items, the Archives is the world’s largest and most widely used resource on the history of American art, and is a leader in the digitization of and public accessibility to archival collections.

The Head of Collections Processing has primary responsibility for the management of archival processing and preservation of AAA’s archival and manuscript collections according to current archival standards and best practices.

*        Serves as senior technical expert and advisor for all archival processing projects; national standards, issues, initiatives, trends, and developments; and internal workflows and systems.

*        Determines processing priorities, short- and long-term work plans and schedules, makes processing assignments to processing staff and contractors, and provides guidance, review, formal evaluation, and training of subordinates in all areas related to archival processing and description.

*        In consultation with senior AAA leadership, develops strategies to address processing backlogs, stewardship, collections management, and workflow issues, including strategies that address the processing and description of born digital content.

*        Works with AAA colleagues to assure smooth integration of various processing activities to support AAA’s programs, including AAA’s collections digitization program.

*        Represents AAA on internal Smithsonian Institution committees and external professional committees or groups as appropriate.

*        Oversees the production and quality of all electronic finding aids and inventories, ensuring that the Archives’ finding aids adhere to all national standards for content and format, including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description).

*        Locally implements and ensures maintenance of the Smithsonian’s centrally managed complex software and systems for EAD authoring, including Archivists’ Toolkit and ArchivesSpace.

*        Responsible for ensuring that EAD finding aids are available on AAA’s website, OCLC/RLG’s Archive Grid, the Smithsonian Online Virtual Archives (SOVA), and other national level aggregators.

*        Prepares processing budgets, provides technical advice, and assists senior management and development staff in developing work plans for funding proposals that support AAA’s goals related to processing, preservation and conservation, and enhanced digital access to collections.

*        Serves as project manager/principal investigator or co-manager for gift and grant funded projects related to processing, preservation and conservation, and the creation of and online presentation of finding aids.

The incumbent reports to the Director of the Archives of American Art.  Work is primarily sedentary but does require irregular physical exertion in lifting moderately heavy record storage boxes and using moving ladders to reach shelves.  Knowledge of the history of art and cultural history in America is a plus.  Specific educational requirements are outlined in the posting on USA Jobs.

To apply, go to<>, Job Announcement Number 17A-JW-302648-DEU-AAA.  It can be accessed directly at  Please note that the job appears in USAJobs with the title “Supervisory Archivist.”

University of Delaware Archives and Records Management seeks qualified applicants for the position of Coordinator for Digital Archives and Records.

The person selected for this position will have primary responsibility for:

– Developing, implementing, and maintaining a digital asset management system to manage the electronic collections of the Archives Program,
– Developing, implementing, and maintaining resources for the intake and archiving of the university’s electronic records, including documents, databases and data sets, file formats of all types, and web content,
– Working with university units to establish protocols and procedures for the transfer of electronic records and content to the Archives Program via the Records Management Program.


– Graduate degree required.  Graduate degree in Library and/or Information Science (MLIS, MLS, etc. from an ALA accredited institution) strongly preferred.  Graduate degree in History or closely related discipline secondarily preferred.  Coursework in Computer Science or closely related field preferred.
– Minimum of three years professional experience working as an archivist or digital archivist required.  Experience in institutional settings (i.e., universities, companies, government agencies, etc.) strongly preferred.
– Knowledge of current developments and software used in the management of electronic records and digital preservation required.
– Understanding of and ability to apply controlled vocabularies and descriptive standards required.
– Familiarity with current archival metadata standards required.
– Ability to handle multiple responsibilities and to work collaboratively with university stakeholders to implement and run complex projects in a changing environment required.
– Effective written and oral communication skills required.
– Ability to work independently and ability to take initiative required.
– Familiarity with digital asset management systems, electronic content management systems, archives information management applications, and institutional repositories required.
– Demonstrated knowledge of archival, digital curation, and records management principles and best practices required.
– Familiarity with the history of the state of Delaware and that of the University of Delaware preferred.
– Experience with wide range of computing operating systems, storage systems, and file formats preferred.
– Prior experience supervising staff or students preferred.
– Track record of progressively responsible duties required.
– Strong interpersonal skills required.

For information about the University of Delaware and to apply to this position, please visit UD Jobs at


Posted: March 17, 2017 by saacua in Jobs, News

Stone Ridge School of the Sacred Heart, a member of the international Network of Sacred Heart Schools, is a Catholic, independent college preparatory school for girls, Grades 1-12, with a co-educational Early Childhood Program, Pre-Kindergarten, and Kindergarten, located in Bethesda, MD.  With over 700 students and rooted in the Goals of Sacred Heart education, Stone Ridge inspires young women to lead and serve, through lives of purpose that integrate faith, intellect, community, social action, and personal growth in an atmosphere of wise freedom.

The Processing Archivist Intern works on a part-time basis in support of the Director of Institutional Advancement and the Director of Marketing and Communications at Stone Ridge. As the School prepares for its Centennial Celebration in 2023, it seeks to employ a Processing Archivist Intern to advise the School on best practices for institutional archives in alignment  with the Goals and Criteria of Sacred Heart Education. S/he works directly with the development and communications staffs to arrange, create, and re-house institutional records and to advise on appropriate software for cataloguing this institutional memory. S/he implements basic preservation methods, identifies materials in need of repair and conservation, and prioritizes for future preservation efforts. S/he trains and assists volunteers, as available, in handling, organizing, and processing archival materials.

The ideal candidate has experience working in independent and/or Catholic schools and possesses and Bachelor’s degree in a related field. S/he has knowledge of archival theory and practice with a strong understanding of current technologies in the field. S/he demonstrates a collaborative spirit, excellent writing and organizational skills, and an acute attention to detail.

The Processing Archivist Intern is paid at an hourly rate that is commensurate with experience. Interested candidates should complete the online employment application at As part of the online application, please upload a resume, list of references, and a cover letter to Corinne Fogg, Director of Curriculum and Professional Development, all in PDF format.  The deadline for applications is April 30, 2017.

Summary of Internship

The intern for the National Geographic Archives will gain valuable hands-on experience in a nonprofit archival collection containing material dating back to the Society’s founding. The Archives Intern will work with documents and photographs related to scientific exploration, educational outreach, publishing, and more. The breadth of tasks will support the day-to-day operations of the archive and gain skills working with employees in many other departments.

Five Principal Learning Responsibilities

  1. Learn to organize, arrange, and catalog physical archival materials, including documents and related items (25%)
  2. Gain experience in physical photographic storage, working with National Geographic’s classic black and white print collection to re-house materials in appropriate archival housing (25%)
  3. Create and curate digital resources and enhance digital collections (20%)
  4. Help modernize and expand a digital timeline of the Society’s history (15%)
  5. Assist in researching, organizing, and assessing collections within the document or photo archive in order to highlight their historical or educational value (15%)

Related Field of Study Required

Applicant should be currently pursuing graduate level work in archival collections management, library science, or related field.

Knowledge and Skills Required

  • Strong attention to detail
  • Excellent communication, organizational and computer skills.
  • Familiarity with archival practices, handling archival objects, digital collections, and cataloging
  • Enthusiasm and an interest in the Society’s mission, products, and events


Candidate must be enrolled at an accredited College or University at the time of application.

Internship Program Start and End Dates

  • Start Date: Monday, June 5, 2017
  • End Date: Friday, August 11, 2017

Application Deadline

  • Deadline to apply is April 21, 2017


Offers will go out no later than May 12, 2017


DDOT Library Intern, Summer

Posted: March 8, 2017 by saacua in Jobs
Library Intern, Summer 2017
Graduate Students: $20/hour
The District’s Department of Transportation (DDOT) Library is seeking an intern to assist the Librarian with two projects as well as running the day to day operations of the library.
Photo digitization project:
We are currently undertaking a project to digitize our photo collection (many of which are historical) which contains roughly 10,000 photos
The intern will scan photos and assign data, organizing them into folders on our shared H drive
The intern will assist the librarian with uploading photos to our Omeka site, adding metadata and tags
Archival finding aid project:
We are also undertaking a project to make our archival documents more organized and accessible to both employees and the public
The intern will create basic finding aids for our historic archival documents (which are already inventoried and arranged into collections) which will eventually be uploaded to our OPAC for employee and public viewing
The project has already begun and there are guidelines from the previous intern laid out, so the new intern would be able to follow these
The intern will also assist with various day to day library needs, including but not limited to:
Shelving materials in Library of Congress call number order
Assisting with daily reference requests/use our OPAC
Assisting with the library’s Tumblr page
Assisting with selecting fragile and valuable archival items as candidates for digitization
Intern Skills:
Candidates should be currently enrolled in a Library and Information Science Master’s program.
A basic familiarity with Library of Congress classification
Knowledge of how to use library cataloging software and perform searches
Knowledge of how to scan photos and upload them to a content management site
Some archival experience and/or a completed class on archival practice/theory, is preferred

SAA@CUA 2017 Spring Meeting

Posted: March 1, 2017 by saacua in Events, News
Tuesday, March 21, 20176:00 pm – 8:00 pm                              

Location: CSL 204

6:00 – 7:00 Guest Speaker  – Julie Schweitzer

Julie Schweitzer holds a BA in History from Georgetown, an MA in French Cultural Studies from Columbia, and MA in History from the University of Maryland, and an MLS from the University of Maryland. She currently works as a Processing Archivist at the United States Holocaust Memorial Museum, and her previous experience includes History Associates Incorporated and the Smithsonian Institution Archives of American Art. Julie is a certified archivist and she is going to share her education and work experience in her talk as well as the archival certification process.

7:00 – 8:00 Archival Certifications and SAA Student Membership

– ACA 2017 Certified Archivist Examination

– SAA Digital Archives Specialist (DAS) Curriculum and Certificate Program

– SAA Student Membership

National Anthropological Archives Reference Internship

Posted: February 22, 2017 by saacua in Jobs

National Anthropological Archives Reference Internship
Summer 2017
Project Description:

The National Anthropological Archives <> (NAA) at the Smithsonian Institution’s National Museum of Natural History is seeking a reference intern to assist staff and researchers during two intensive archival institutes:  The National Breath of Life Archival Institute for Indigenous <> Languages<>, and the Summer Institute in Museum Anthropology (SIMA) Program<>. Breath of Life provides training in linguistics and archival research to researchers from Native American and First Nations communities who are embarking on language revitalization programs. The Institute’s participants draw on the NAA’s extensive holdings relating to endangered North American languages. SIMA is a research training program offered by the Department of Anthropology at the Smithsonian Institution’s National Museum of Natural History. The program seeks to promote broader and more effective use of museum collections in anthropological research by providing a supplement to university training. Graduate student participants spend time working with Anthropology collection objects and NAA archival material to better understand how to navigate museum systems, select methods to examine and analyze museum specimens, and recognize the wealth of theoretical issues that museum data can address.

The intern will work under the supervision of the NAA’s Reference Archivist and alongside other NAA staff, volunteers, and fellow interns to assist Breath of Life and SIMA participants as they navigate NAA online databases, examine archival materials, and design research projects.
There will also be opportunities to tailor reference projects to the intern’s specific learning objectives as the NAA hosts a wide variety of researchers and houses collections with multiple media formats, levels of organization, and challenges from both preservation and access perspectives.

The internship experience is an opportunity to learn – through hands-on training and one-on- one engagement with both knowledgeable staff and a variety of researchers – how the theory and principles encountered in archives coursework translate into real-world archival and reference practice. This is also an opportunity to gain first-hand experience working with Indigenous archival materials and communities.

Graduate students or recent graduates (within the last 6 months) enrolled in an archives, library science, or museum studies programs. Students who have completed or are enrolled in an introductory course in archival principles and practices are preferred. A cumulative GPA of 3.0 or higher is generally expected of graduate student interns.  Proficiency in MS Word and Excel is also required. Preference is given to applicants with strong research, writing, organizational, and communication skills. This position also requires attention to detail and professionalism. Students interested in anthropology and/or linguistics are encouraged to apply.  Cultural sensitivity and the ability to work with people from all backgrounds is a must.

Learning Objectives:
*    Gain experience using online Smithsonian databases: SIRIS and Collections Search
Center, finding aids, and archival materials in support of research.
*    Gain experience in the archival reference process, from consulting with researchers to determine the material most likely to suit their needs, to serving this material and monitoring its use in the research room. Interns will work on specific projects that improve the accessibility and discoverability of materials, and thus improve the researcher experience.
*    Learn about the subject of language and traditional knowledge documentation and revitalization.
*    Learn about the uses and benefits of archival resources at the Smithsonian, and museums in general, to understand the impact of resources on revitalization efforts and scholarly and non-scholarly research.
*    Learn about the challenges and opportunities that Indigenous archival materials provide for researchers and archivists in terms of access.
*    Gain experience in the planning and execution of archival research institutes.

Stipend: $3000.00

Start Date: May 15, 2017

Project Timeline and Location:
The internship is located at the National Anthropological Archives, Smithsonian Institution Museum Support Center (MSC) in Suitland, Maryland. MSC is a 15-minute walk from the Suitland Metro Station on the Green Line and is also accessible via free shuttle from the National Museum of Natural History. Free parking is also available.

The internship will last through July 21, 2017. The Breath of Life Archival Institute for Indigenous Languages takes place May 29-June 9, 2017. The Summer Institute in Museum Anthropology takes place from June 26-July 21, 2017. The intern is expected to work 4 days a week (Tuesdays-Fridays), 9 am-4:30 pm during both institutes. For the few weeks in between BOL and SIMA, the internship schedule is somewhat flexible.

Please submit a cover letter describing your qualifications and interest, résumé, and contact information for three references to Caitlin Haynes at<>.  Application Deadline: March 3, 2017.

Two Paid Records Management Intern Positions – Summer 2017 (Arlington, VA)
6-8 weeks between May and August, 2017
Job Number:  036489
Work location: Tysons Executive Plaza II 2010 Corporate Ridge, Suite 400
McLean VA 22102
To apply, please search for requisition # 036489 at

Founded in Chicago in 1924, Grant Thornton LLP (Grant Thornton) is the U.S. member firm of Grant Thornton International Ltd, one of the world’s leading organizations of independent audit, tax, and advisory firms.

The Records Management Interns will assist the Information Governance team in the development of a Grant Thornton Information Governance program by performing detailed records management tasks and conducting analysis in support of projects aimed at improving the effectiveness and efficiency of records management at Grant Thornton. As a Records Management Intern you’ll have opportunities to influence the development of records management and information governance practices at Grant Thornton.  In addition, as a Records Management Intern you’ll focus on continuously developing your technical and professional skills.  Additional responsibilities may include:

– Assist in classifying legacy records according to the Grant Thornton Records Retention Schedule using available metadata
– Assist in identifying records eligible for destruction and preparing destruction lists
– Assist in training and supporting a network of records and information stewards with representation from throughout the firm to serve as Information Governance change agents and gatekeepers to repositories of business records
– Assist in developing and refining a Business Records Repository in SharePoint
– Assist in identifying and mitigating gaps in consistent deployment and usage of the firm’s software application for the management of business records in file rooms


– Interested candidates should display an affinity for learning and problem-solving skills. – Interested candidates should be self-starters and should demonstrate strength in or a desire to build skills related to Grant Thornton’s core values of: Collaboration, Leadership, – Excellence, Agility, Respect and Responsibility.
– Pursuing or recently completed a Master’s degree that includes coursework in archives and records management; prefer 1+ year of study completed
– Major and overall GPA of 3.0/4.0
– Working knowledge of records management theory and practice
– Familiarity with records retention schedules

Skill Requirements:
– Excellent analytical, communication (written and verbal) and interpersonal skills
– Strong technical aptitude, analytical, and problem-solving skills
– Competency in business computer skills
– Ability to perform highly detailed tasks
– Ability to work in a collaborative team environment and independently
– Enthusiasm to learn through a combination of structured, on-the-job and self-directed training.
– Ability to work efficiently and effectively in a complex team environment
– Desire to pursue a career in records management or information governance
– Database design knowledge and skills are a plus
– Prior experience working in an office setting is a plus

Grant Thornton LLP provides both local and national training programs related to an individual’s job responsibilities. We are committed to ongoing professional development and we encourage individuals to attend outside training seminars.

Grant Thornton LLP offers an outstanding opportunity for career growth and development, an attractive compensation and incentive program, generous benefits including immediate participation in our 401(k) plan, and a flexible work environment that offers individual enrichment opportunities in a team environment.

It is Grant Thornton’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.