The Jerome and Dorothy Lemelson Center for the Study of Invention and Innovation at the National Museum of American History, Smithsonian Institution, offers a full-time, 10 week, archival internship opportunity for one graduate student for summer 2019. The internship stipend is $6,000. Housing, benefits, and transportation are not provided.

The internship will:

●Enable new professionals to understand, identify, and manage the historical records of American invention and innovation;
●Expose interns to the Museum’s rich historical collections in the history of technology and 20th century material culture;
●Provide hands-on experience with archival collections that document invention and innovation;
●Create EAD finding aids to collections documenting invention and innovation using ArchivesSpace; and
●Engage interns in discussion of archival issues and practices and provide a wide range of professional experiences within the Museum.

The Application Process

Applicants must apply through the Smithsonian online application system (SOLAA). Internships are located in the Museum’s Archives Center, a manuscripts and special collections repository with more than 1,400 collections documenting a wide range of subject areas and a full time staff of eleven. Interns must be enrolled in a graduate degree program and have completed graduate course work in archival, library, or information management, and/or graduate course work in American history, American Studies, Museum Studies, Public History, or another area that relates to the history of invention and innovation in American society. Recent graduates may also apply.

Complete applications must include the following:

●Internship Program application form in SOLAA;
●Undergraduate and graduate transcripts (unofficial transcripts are acceptable);
●Cover letter and resume;
●Essay discussing your interest in the archival profession and working with invention-related materials; and
●Two (2) letters of reference.

Applicants are strongly encouraged to consult the Archives Center’s Internship FAQ when completing this application.

Applications must be submitted via the SOLAA system by 11:59 p.m. EST on March 1, 2019. Offers will be made by April 8, 2019. The internship begins on or after June 3, 2019. Because of high user volumes, the SOLAA website may exhibit poor performance on the afternoon/evening of March 1. Please plan ahead!

For further information, consult the FAQ or contact: Alison L. Oswald, Archivist National Museum of American History Smithsonian Institution Archives Center, Room 1100, MRC 601 P.O. Box 37012 Washington, DC 20013-7012 Phone (202) 633-3726 Fax (202) 312-1990. Email


Archivist at the Oella Historical Society, Oella, MD

Posted: December 12, 2018 by saacua in Jobs, News

The Oella Historical Society (OHS) is pleased to solicit interest in a project specific Archivist position to assess, process, and describe personal paper materials from the town of Oella and organizational records collected through the work of the Oella Company and W. J. Dickey Company.

Oella Historical Society:

The Society is a 501(c)(3) organization founded in 2006. Our mission is to encourage research and education on the history and development of the Oella area in order
to increase the community’s understanding of and appreciation for its historical significance and the importance of preserving its unique character. The Society actively supports historical restoration and preservation efforts in the area.

Village of Oella:

Oella is the name of a textile mill company town formed by the Union Manufacturing Company in 1808. The company was initiated as a result of the embargo which lead up to the War of 1812. William Patterson, a Baltimore civic leader and President of the Bank of Maryland argued that “the United States must and ought to manufacture her own supplies of clothing and other necessary articles, if she is ever to become a completely independent nation.” It was the first manufacturing corporation chartered by the Maryland Legislature. It became one of many manufacturing mills powered by the water of the Patapsco River. This was a self-contained community with housing, churches, community services and gathering places, and eventually had an Oella baseball team and community band.

Oella Company:

The Oella Company and its president, Charles L. Wagandt II, were responsible for the village’s 40+ year revitalization and renovation effort. Having worked in the mill as Treasurer, Mr.Wagandt, and great-grandson of W.J. Dickey, has access to a broad selection of artifacts addressing the history of this unique community.

About the project:

The historic material is located at the Oella Company offices in historic Oella, Maryland. A work area will be established on site. No materials may be removed from the site without specific and documented permission. The Archivist will review, organize and assess archival resources that include, but are not limited to: history of the Union Manufacturing Company, istory of the W. J. Dickey & Sons company, history of Oella Mill post 1972, village life, business, and e personal histories, paper records, photographs, film recordings, oral histories of former residents, and material artifacts, such as fabric samples, spindles, and ledgers, as well as potentially some architectural artifacts. The majority of this material spans from the late 19th century to end of 20th century. The Archivist, in partnership with the assistant Archivist already in place, will use an existing preliminary inventory to develop a processing plan, begin arrangement and
description of the collection, and participate with OHS in establishing later phase longer term goals for use of the collections. A final scope of services would be negotiated between the OHS and selected Archivist.

Working hours are flexible and will be negotiated with OHS. All work will be completed on-site; anticipated length of the project is 9-12 months. Any questions about the position should be directed to Gary Maule at

Timeline – 9 to 12 months. Anticipated start date is late-Febuary to mid-March(negotiable)

Schedule – working hours are flexible to be negotiated with OHS

Hourly rate – $25 – $30 hour The rate of pay is negotiable; we anticipate at the current funding level to fund 350 -400 total hours over 9-12 months.

Fee – $10,000 invoicing protocol and schedule to be negotiated with OHS.

Please submit a short letter of interest, references, and resume to Gary Maule, Oella Historical Society, 803 Oella Ave., Oella, MD 21043 by January 10, 2019.

History Associates has a need for graduate students pursuing an MLS degree with a specialization in archives, records, and/or information management to work on an exciting processing project alongside our team of archivists. The team will process a collection of records from a religious community at our main office in Rockville, MD. The records will be processed and described so they will be “research ready” in preparation for donation to a selected academic repository.

This is a paid internship opportunity, and the six-month project is slated to begin in January 2019. Working under the supervision of the Project Manager, the students will implement a pre-established project plan in accordance with guidelines developed with the repository. Tasks include: rehousing, arrangement, general preservation activities, and development of finding aid components including scope and content notes, series descriptions, and container lists. Interns may also be involved in the preparation of digital archival material for transfer to the repository. Logistical details of the internship can be tailored to the successful candidate’s academic program requirements.

Education Requirements:
• Must be currently enrolled in an ALA-accredited Master of Library Science or Information Science program with a specialization in Archives, Records, and/or Information Management.
• Candidates should have completed at least one foundational course in archival principles.

Required Knowledge, Skills, and Abilities:
• Understanding of basic archival principles (arrangement, description, cataloging, creating hierarchies)
• Discretion, initiative, and judgment
• Ability to work harmoniously and effectively with others
• Strong written and verbal communication skills
• Experience with Microsoft Office Suite, primarily Word and Excel

Application Instructions:
Qualified applicants should send a cover letter, resume, unofficial transcript, and the names and contact information of two references to:

History Associates Incorporated Attn:
Doris Miles, Director of Personnel
300 N. Stonestreet Avenue Rockville, MD 20850

Internships are not eligible for company benefits offered by History Associates.

History Associates is an Equal Opportunity Employer

Institution: Hagerstown Community College

Location: Hagerstown, MD

Category: Admin – Libraries

Posted: 10/23/2018

Application Due: Open Until Filled

Type: Full Time

Hagerstown Community College is pleased to announce that applications are currently being accepted for an Archives & Reference Librarian position.

The Archives & Reference Librarian is responsible for the management and development of the Hagerstown Community College Archives. In collaboration with both Library and Learning Support Services staff, provides virtual and face-to-face reference and instruction services under the supervision of, and working closely with, the Coordinator of Library and Learning Support Services.

Education and experience – Must be currently enrolled in an ALA-accredited MLIS/MLS/IS program with a minimum of six credit completed, plus 2+ years of experience in an academic or comparable library environment; OR Master’s degree in Library Science from an ALA-accredited institution, plus at least a year of experience in an academic or comparable library environment. Coursework and/or experience in archival work, including records management and archival organization. Knowledge of Microsoft Office applications. Familiarity with a community college environment.

Skills and abilities – High level of expertise in reference services and use of online resources. Demonstratively strong customer service skills and ability to work with a variety of people including students, faculty, staff, and the general public. Strong presentation/teaching skills. Proficiency in oral and written communication. Ability to use varying styles, approaches, skills and techniques that reflect an understanding an acceptance of the role of culture in a diverse, multi-cultural workplace.

For more information on this position and to apply online, please visit In addition to the application, please also include a cover letter and resume. Recommendation letters and college transcripts are preferred.

Questions may be directed to the Human Resources Office at 240-500-2585 or email

Postal Address:
Rosie Oberholzer
Human Resources
Hagerstown Community College
11400 Robinwood Dr.
Hagerstown, MD 21742

Phone: 240-500-2585

Fax: 301-393-3823

Online App. Form:

Email Address:

The United States Holocaust Memorial Museum is looking for an innovative and passionate individual to join our team and inspire citizens and leaders worldwide to confront hatred, prevent genocide, and promote human dignity. Responsible for the cataloging, reference, reproduction and access services of the Museum’s thousands of unpublished archival collections; the Curatorial Affairs Division currently seeks an Archivist.

This position is located in the Archives Branch of Division of Curatorial Affairs in the National Institute for Holocaust Documentation at the United States Holocaust Memorial Museum (USHMM).

Visit the application site for additional information, a more detailed position description, and to complete an application:…

The US Holocaust Memorial Museum is an Equal Employment Opportunity Employer. This position is open to all qualified individuals. If you are not a US citizen, you must possess sufficient legal documentation and permission to work in the United States (and provide if requested).–
Julie Schweitzer  Archivist
National Institute for Holocaust Documentation  202.314.0309
United States Holocaust Memorial Museum
100 Raoul Wallenberg Place SW  Washington DC 20024-2126

Open & closing dates: 10/05/2018 to 10/26/2018

Pay scale & grade: NF 12

Salary: $81,548 to $106,012 per year

Appointment type: Permanent

Work schedule: Full-Time

Location: 1 vacancy in the following location:
Washington DC, DC, 1 vacancy

Relocation expenses reimbursed: No

Telework eligible: No

Duties Summary:
The purpose of this position is to perform essential professional archival work in support of the Gallery Archives. The incumbent is responsible for supporting the GA program in managing physical (analog) and digital time-based media objects, consisting of a large collection of institutional, accessioned audio and moving image materials.

The incumbent: Conducts a detailed, comprehensive survey of Gallery physical (analog) time-based media, as well as digital media files, including titles and subjects.
Advises Chief Archivist on the development of policies and guidance for retention of Gallery analog and digital audiovisual resources and provides audiovisual assessment expertise to the Gallery community.
Provides guidance to Chief Archivist on creating and implementing long-term audiovisual preservation and access strategies for Gallery time-based media assets.
Manages Gallery Archives audiovisuals assets by developing and implementing standards for the following activities – preservation and storage, metadata and flows for A/V materials, access and discovery, and any digitization work of media that is necessary for access.
Serves as liaison with Gallery offices creating time-based media, and performs all steps for receiving and preserving them in Gallery Archives.
Appraises A/V media records for permanent evidential or informational values.
Travel Required
Not required

Supervisory status: No

Promotion Potential: 12

Agency contact information
Jamaal Carrington
Phone: 202-842-6290
Address: National Gallery of Art, 4th and Constitution Avenue NW, Washington, District of Columbia, 20565, United States

Archives Specialist (1-year term position, up to 19.5 hours per week)

The Loyola Notre Dame Library seeks a collaborative individual to support the Archives and Special Collections department. The Archives Specialist makes it possible for students, faculty, and external researchers to gain access to the Library’s archival and rare book collections through timely and effective archival description. The Archives Specialist will also assist with other routine activities of the department, including public services, environmental monitoring, and outreach initiatives. The Archives Specialist will report to the Head of Archives and Special Collections. This is a part-time position of up to 19.5 hours per week. It is a one-year term position with the possibility of extension.

Position Responsibilities:

  • Assess collections, create processing plans, and process collections in consultation with Archives colleagues
  • Create finding aids using ArchivesSpace, utilizing best practices established by the department
  • Participate in public services duties, such as monitoring the reading room
  • Participate in outreach activities, such as promotion of the Archives via social media and the library website
  • Assist in gathering, reporting, and analyzing data from environmental monitoring systems
  • Assist in the management of the rare book collection
  • Other duties as assigned

Required Qualifications:

  • Bachelor’s degree
  • Excellent interpersonal and communication skills with a focus on commitment to delivering high quality customer service
  • Demonstrated ability to work accurately with attention to detail
  • Ability to work independently and collaboratively to achieve objectives
  • Proficiency in use of the Microsoft Windows operating system, especially Word, Excel, and Outlook
  • Knowledge of archival standards and practices through education and/or work experience

Preferred Qualifications:

  • Experience in a related position where knowledge of technical rules and standards for archival arrangement and description were required
  • Previous experience using ArchivesSpace, Preservica, or other archives information management systems
  • Experience working with digital collections

Application Procedures:

Review of applications will begin immediately and the position will remain open until filled. Please submit electronically a resume, cover letter, and a list of three (3) references with “Archives Specialist” in the subject line to Lorena Dion, Administrative Operations Coordinator:

The United States Naval Academy invites applications for the position of Assistant Archivist in the Special Collections and Archives Department of Nimitz Library. Located on the Severn River in historic Annapolis, Maryland, the Naval Academy is a Middle States-accredited, top-tier liberal arts college and service academy with demonstrated excellence in teaching and research. The Special Collections and Archives (SC&A) Department  is one of nine affiliated archives of the National Archives and Records Administration and possesses an outstanding collection of rare books, manuscripts, photographs and other documents. With its range of rare and unique materials, SC&A is an essential resource for study and research at USNA and beyond. Reporting to the Naval Academy Archivist and Head of SC&A, the Assistant Archivist will develop the department’s system of maintaining electronic records; ensure that the Naval Academy’s retention schedule is followed; arrange and describe records in both digital and analog format; create descriptive aids for those records; and provide general and specialized research assistance related to all materials in SC&A.

This federal (GS) position is open to all qualified U.S. citizens. See the USAJOBS announcement for requirements. Salary is competitive and commensurate with qualifications and experience (salary range:  $56,233 to $88,450); position includes a full federal benefits package.


Applications must be received by October 2, 2018!

Please send a statement of interest and résumé via email to Deadline for applications is September 14, 2018.

The Archives of American Art, Smithsonian Institution, is seeking an Archives Technician to work as part of a team dedicated to supporting a broad range of successful and innovative digital initiatives in the management of, and access to, digital collections. The work encompasses collections digitized through reformatting of original documents as well as those acquired in digital form. This position is a one-year full-time grant funded term appointment.  Incumbent will report to the Head of Digital Operations. The Archives Technician position is located in the Washington office of the Archives of American Art, Smithsonian Institution.

The Archives’ mission is to collect, preserve, and make available primary sources documenting the history of the visual arts in the United States. With over 6,000 collections and 2,300 oral history interviews, the Archives is the largest and most widely used resource on the history of American art in the world.

Major Duties

  • Supports the Archives’ digitization workflows encompassing digitization of collections in their entirety; and folder and single item level digitization to fulfill requests from patrons and staff.
  • Supports preservation of and access to the Archives’ born digital collections through technical transfer of still image, textual, audiovisual, web archive, data sets and email digital assets in accordance with the Archives’ systems and procedures.
  • Performs technical duties for special digital projects and initiatives including the development of collection information and digitization systems and the Archives’ website at and other platforms such as the Smithsonian Institution Transcription Center.

Desired Knowledge and Experience

  • Knowledge of archival principles, methodologies, and techniques of automated collection information or digital asset management techniques in archives gained through work experience.
  • Ability to use a personal computer and standard Microsoft Office software as well as specialized software used for a variety of digital initiatives.
  • General knowledge of American art history or American cultural, social, and political history and historical research methods through readings, course work, or further training.
  • Ability to plan and organize work tasks to meet quotas and targeted completion dates
  • Ability to comprehend and follow oral and written instructions, policies, procedures, explanations, and guidelines and to apply both oral and written instructions to practical work situations.

The National Anthropological Archives (NAA) is seeking an intern to help with collections digitization two days (15 hours) per week. The Digital Imaging Support Intern will have the opportunity to engage in all three aspects of this project, resulting in a well-rounded base of experience in archival collections digitization practices. The intern will report to Daisy Njoku (Media Resources Specialist for the NAA) and work under the guidance of Haley Bryant (Digitization Specialist for the NAA). The goal of this internship is to digitize at least three boxes of the Ted Carpenter papers (insert description here), but the intern will have the opportunity to assist with other projects that fall under the digitization umbrella.

Schedule is flexible with the  following training opportunities and learning objectives:

  • Achieve proficiency in theSmithsonian Institution DAMS (Digital Asset Management System) including data import, data searching, and embedded metadata
  • Gain practical experience in archival object handling, to include objects of a variety of sizes, materials, and needs.
  • Assist with photography and photoshoot planning.
  • Achieve proficiency in data management standards, to include object tracking, progress tracking, and transfer of digital images.
  • Assist with object rehousing as needed.
  • Assist with social media, to potentially include selecting and researching collections objects.
  • Opportunities to attend additional lectures and workshops as they arise.

The selected candidate will receive a one-time stipend of $2,000 to support them during the tenure of the internship. The 10 week internship will begin on Monday, September 17th and end officially on November 28th. The internship will be located at the Smithsonian Institution’s Museum Support Center in Suitland Maryland, which is accessible either by the free Smithsonian staff shuttle or Metro. The intern may be asked to stand for extended periods of time and to lift boxes no heavier than 15 pounds, but accessibility needs can and will be accommodated. Interested individuals should send their resume and a short (300 words or less) statement of interest to Haley Bryant at no later than August 29th.