Location: Washington, DC

About Carnegie Institute for Science

Andrew Carnegie founded the Carnegie Institution of Washington (“Carnegie”) in 1902 as an organization for scientific discovery. His intention was for the institution to be home to exceptional individuals—men and women with imagination and extraordinary dedication capable of working at the cutting edge of their fields. The Carnegie Institution of Washington is an endowed, independent, nonprofit institution.

Carnegie is headquartered in Washington, D.C. And has departments in Baltimore, MD, Pasadena, CA, Palo Alto, CA, Chicago, IL and Chile. Carnegie is seeking a Digital Archivist to implement and manage Carnegie’s WIDEN digital asset management system; collect, preserve, organize, and describe Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.

Digital Archivist

Location:     Carnegie Science, Headquarters

Hours:          This is a temporary, 9-month assignment

Pay:               $37,500K & Benefits (salary is indicated for 9- month assignment)

Position Summary:

The Digital Archivist is responsible for implementing and managing Carnegie’s WIDEN digital asset management system; collecting, preserving, organizing, and describing Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.  Specifically, the Digital Archivist will:

  • Lead implementation and development of the WIDEN digital asset management system at Carnegie in conjunction with vendor, Carnegie IT staff, and the Carnegie P Street communications office
  • Develop and implement digital archive management policies, procedures, and workflows
  • Collect, organize, ingest, and catalog digital assets including images, audio/video recordings, presentations, publications, spreadsheets, documents, data sets, and binary computer files
  • Select appropriate metadata schema(s)
  • Create and manage taxonomies/controlled vocabularies
  • Coordinate with administrative divisions (Communications, Development, Office of the President, Library/Archives) and research departments in identifying and collecting digital assets
  • Develop criteria for prioritizing processing and establishing timelines
  • Digitize photographs and other print materials according to best practices
  • Prepare and maintain accurate documentation of DAM-related procedures and specifications
  • Authorize and train DAM contributors and editors
  • Work with development staff to produce an effective integration of DAM with Salesforce software systems
  • Ensure that metadata created by all contributors/editors conforms to specifications
  • Manage DAM user roles and permissions
  • Manage usage rights for assets
  • Help design a public user interface to enable web-based discovery and retrieval of public assets
  • Respond to support requests from internal and external users (in conjunction with IT staff)
  • Generate DAM administrative and usage reports
  • Perform other related duties as assigned

Education and Experience:

  • Required: Master’s degree in archival studies, library/information science, electronic records management, digital curation, or related field with two years demonstrated experience in digital asset management
  • Preferred: Digital Archives Specialist certification from the Society of American Archivists

Knowledge and Skill Requirements:

  • At least two years of experience working with WIDEN or comparable digital asset management system
  • At least two years of experience processing digital archival collections, including images, audio/video, publications, documents, and other digital asset types
  • In-depth understanding of descriptive, technical, structural, and administrative metadata
  • Experience designing and applying taxonomies/controlled vocabulary
  • Familiarity with best practices for image and document digitization
  • Familiarity with best practices for digital media organization and preservation
  • Ability to develop and apply workflows, policies, and procedures
  • Ability to work independently as well as collaboratively on a small team
  • Effective verbal, written, and interpersonal communication skills
  • Ability to train DAM contributors and editors and provide effective user support
  • Ability to coordinate DAM activities among multiple stakeholders and manage competing priorities
  • Ability to set and maintain concurrent deadlines
  • Ability to pack, lift, and move boxes weighing up to 30 pounds
  • Ability to climb a 6-step ladder and negotiate sometimes-cramped storage spaces

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:



Part Time Archivist Position

Posted: March 6, 2018 by saacua in Jobs, News

Seeking part-time professional archivist for the Town of Garrett Park, Maryland.  Responsibilities include acquiring, authenticating, preserving, organizing and cataloging public town records and materials donated from private collections.  The archivist will be expected to maximize the use of archival software, train and supervise community and student volunteers, organize oral history recordings and their transcription, respond to requests for archival documents, report on the status of the archives to the Garrett Park Archives Committee and Town Manager, grow our existing archival database by promoting interest in continuing contributions to the archives, and ensure in-person and online access to our archives, which capture the 125 year-old history, culture and social life of Garrett Park.  The ideal candidate will have experience working with the archives of other small communities or non-profit organizations as well as experience giving presentations based on archival documents to community and student groups.  Please send a resume with education, experience, and professional archivist affiliations to Gene Swearingen, Town Manager, managergene@garrettparkmd.gov.

Vacancy Number 300831


Position Type: Faculty position with benefits package
Opens: 01/24/18     Closes: Open Until Filled

Salary: Commensurate with qualifications

Note:  Position is open until filled.  Application review begins immediately, and applications received by 2/15/2018 will receive priority consideration.

The University of Baltimore’s Langsdale Library seeks an Archivist in Special Collections to process archival collections. The successful candidate will process records in all formats according to professional standards and best practices, as well as create and update information about archival collections through the library’s information management systems. The academic selection team looks forward to receiving your required electronic application, cover letter, and resume to learn about your interest in the university’s work and your qualifications for our vacancy.

Our successful candidate will also assist the library with digital initiatives for access and preservation, as well as develop physical and digital exhibits of archival material in conjunction with library staff. This position also helps coordinate projects for volunteers, interns, and student assistants in Special Collections, as well as actively participates on University of Baltimore and University System of Maryland and Affiliated Institution (USMAI) committees and task groups. Employment offer is contingent on final position funding.

Required Minimum Qualifications: A Master of Library Science degree and demonstrated experience in archival collections management with one year of experience arranging and describing archival collections. Knowledge of current/emerging archival description standards and access systems for physical and digital holdings. Strong written and verbal communication skills. Ability to work independently and collaboratively with colleagues. Ability to support the work of a diverse range of visiting scholars and university students, staff, and faculty. Willingness and ability to lift up to fifty (50) pounds while standing on a ladder. Demonstrated knowledge of local history.

Preferred Qualifications: Graduate-level coursework or concentration in archives or records management. One year of professional archival work experience.

The University of Baltimore (“UB” or “University”) does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UB is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

We appreciate your interest in our recruitment. Please review the information below before you visit http://www.ubalt.edu/candidate_gateway/erecruit.html to apply.

We need to receive your electronic application in our system by the vacancy closing date in order to consider you for the vacancy.  Information follows about submitting the electronic application and attaching your cover letter and resume.

Applicant Instructions: Using Candidate Gateway to View and Apply for UB Vacancies

The Candidate Gateway system serves as your connection to the University of Baltimore’s job application process. It is a free, safe and secure way for you to apply for the job you want, and it allows the Office of Human Resources to maintain accurate records. Your use of the system does not require you to surrender any of your rights to privacy or confidentiality during the application process. Only qualified members of UB’s Human Resources team and members of the relevant search committee can access your application information. The search committee will not have access to any information you provide to HR for affirmative action reporting purposes.

Please read the information below before you apply, and refer to it as you enter your application.



Before you apply, save one PDF (strongly preferred format) or Word document with your cover letter, resume, and any additional information you would like to have considered.

When you complete your electronic application and attach your document:

Click “Save” to save the data you entered on that page. The message “You have successfully submitted your job application.” confirms only that you entered that page of information into the system. You must click “Next” to continue and complete the application process.

1. In the system’s Apply Now Choose Resume page, select Upload a New Resume, and then upload the PDF  (preferred format) or Word document with your cover letter, resume, and any additional information you would like to have considered.  Then, click “Continue.”

2. On the Apply Now Complete Application page, enter your contact information, and then click “Submit”

3. Online Questionnaire/Application Questionnaire:  Answer all of the questions, and then click “Submit.”

4.  Complete the Submit Online Application page, then click “I agree to these terms”, and then click Submit.


If you have trouble viewing our job postings or submitting the electronic application, please contact Human Resources Recruitment at ubhrcareers@ubalt.edu.  Please include your name and the vacancy number in your subject line.


Maryland State Archives 2018 Paid Summer Interns

Posted: January 25, 2018 by saacua in Jobs, News


STUDENT TECHNICAL ASST Recruitment #18-005302-0001
DEPARTMENT Archives DATE OPENED 1/17/2018 11:59:00 PMFILING DEADLINE 3/31/2018 11:59:00 PM SALARY $9.55 – $12.07/hour EMPLOYMENT TYPE Full-Time

The Maryland State Archives in Annapolis is dedicated to preserving Maryland’s records and history. The Archives’ Summer Internship Program provides opportunities for students interested in archival and library science, history, museum studies, and document conservation to gain valuable experience in the field.

LOCATION OF POSITION Maryland State Archives
350 Rowe Blvd.
Annapolis, MD  21401

Main Purpose Of Job: Student interns will engage in a variety of activities related to the management, preservation, use and circulation of archival collections. Individual intern assignments will vary, but duties may include: Assisting in the operations of the public search room, processing and cataloging records and collection items, handling, identifying, and inventorying records and collection items, digitizing records, conducting in-depth research on various topics in Maryland history, conserving and re-housing documents, books and other collection items, library collection development. Interns must be: Detail-oriented with a focus on accuracy, team oriented with good communication and customer service skills, able to work independently, willing to seek help when needed and able to carefully lift a 40lb box.

POSITION DUTIES: Interns are expected to work 35 hours per week, starting on May 30 through August 7. Job duties will vary by project, but will include: Cleaning and mending of documents and books,  identifying, inventoring and properly housing records and collection items,  digitizing records, retrieving records for patrons, responding to reference inquires,  data entry,  conducting biographical and thematic research on topics in Maryland history, assist with the Archives’ social media outreach and complete required program reports and evaluations.

MINIMUM QUALIFICATIONS: In order to be considered for an internship, must meet one of the following education requirements: EDUCATION-Be a current high school student and able to get a State Work Permit, -A current college student, undergraduate or graduate level. -Recent college graduate within the last year.  AND -Be a current resident of the state of Maryland or an enrolled student in a Maryland school.

DESIRED OR PREFERRED QUALIFICATIONS: Desired or Preferred Qualifications:
-Good computer skills and experience working with databases and with the Microsoft Suite of Programs (Word, Excel, PowerPoint), Google Mail and social media.
-Experienced working with archival collections.

SELECTION PROCESS: Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible list for at least one year). EXAMINATION PROCESS: The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.
Please report all experience and education that is related to this position.

FURTHER INSTRUCTIONS: The on-line application process is STRONGLY preferred.  If on-line application process is not available, you may submit a paper application, supplemental questionnaire (by the closing date) to:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston St., Suite 608
Baltimore, MD  21201

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
For inquiries regarding this recruitment, please call 410-767-4850
Resumes will NOT be accepted in lieu of completing the on-line or paper application. Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.
TTY  Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

National Geographic 2018 Paid Summer Archive Intern

Posted: January 25, 2018 by saacua in News


Internship Description Summary
The intern for the National Geographic Film and Audiovisual Archives will be trained on a variety of responsibilities, providing the student with a broad range of hands-on experience working in an extensive documentary library and archive of film, video, and audio assets. The breadth of tasks will support the day-to-day operations of the Archive, and will include learning how to prepare assets for digital preservation, records management techniques, and collection assessment and survey methodology. Additionally, the intern will develop valuable client-relations skills as they assist with the fulfillment of client requests. The student will also have the opportunity to research and help curate collections in the archive.

Internship Description
Methodology for Digital Preservation: The intern will be taught the proper methodology and will implement those methods to prepare assets for digital preservation. (30%) Records Management: The intern will learn the fundamentals of records management, particularly in a Digital Asset Management database. He/she will have hands-on experience searching, creating, and editing records in our Digital Asset Management databases. (30%) Fulfillment of client-directed archival retrieval: The intern will assist with client requests and learn the process for archival retrieval. This responsibility will also help the intern develop and hone valuable client-relation skills. (20%) Collection assessments and survey methodology: The intern will be introduced to the principles of collection assessment and survey and have the opportunity to assist with various collection assessment projects. (10%) Curation: The intern will assist in researching and organizing collections within the film archives in order to highlight their historical or educational value. (10%)

Related Field of Study Required: Archive or Library Management field of study recommended. Knowledge of film or video and photos preferred.

Additional Knowledge and Skill Requirements: Requires strong attention to detail along with excellent communication, organizational and computer skills. Familiarity with industry library software systems, cataloging standards and media asset management systems is a plus.

Additional Information: Cover letter is required – please submit a cover letter with your resume.

National Geographic’s headquarters is located in the heart of Washington, D.C. National Geographic is an Equal Opportunity Employer.


Posted: January 5, 2018
Location: Washington, D.C.
Salary: Starting at 6000.00
Type: Full Time – Internship
Categories: Archives Management, Museum Archives, Personal Papers & Manuscripts
Preferred Education: Masters

The Jerome and Dorothy Lemelson Center for the Study of Invention and Innovation at the National Museum of American History, Smithsonian Institution, offers a full time, 10 week, archival internship opportunity for one graduate student each summer. The internship stipend is $6,000. Housing, benefits, and transportation are not provided. Internships are located in the Museum’s Archives Center, a manuscripts and special collections repository with more than 1,400 collections documenting a wide range of subject areas and a full time staff of nine.

The internship will:

-Enable new professionals to understand, identify, and manage the historical records of American invention and innovation;

-Expose interns to the Museum’s rich historical collections in the history of technology and 20th century material culture;

-Provide hands-on experience with archival collections that document invention and innovation;

-Create EAD finding aids to collections documenting invention and innovation;

-Engage interns in discussion of archival issues and practices and provide a wide range of professional experiences within the Museum.

The Application Process Applicants must apply through the Smithsonian online application system (SOLAA).

Complete applications must include the following:

-Internship Program application form;

-Undergraduate and graduate transcripts (unofficial transcripts are acceptable);

-Cover letter and resume;

-Essay discussing your interest in the archival profession and working with invention-related materials; and

-Two (2) letters of reference.

Applicants are strongly encouraged to consult the Archives Center’s Internship FAQ when completing this application. Applications must be submitted via the SOLAA system by 11:59 p.m. EST on March 1, 2018. Offers will be made by April 2, 2018. Internships begin on or after June 4, 2018. Because of high user volumes, the SOLAA website may exhibit poor performance on the afternoon/evening of March 1. Please plan ahead!

For further information, consult the FAQ or contact: Alison L. Oswald, Archivist National Museum of American History Smithsonian Institution Archives Center, Room 1100, MRC 601 P.O. Box 37012 Washington, DC 20013-7012 Phone (202) 633-3726 Fax (202) 786-2453 Email oswalda@si.edu

Interns must be enrolled in a graduate degree program and have completed graduate course work in archival, library, or information management, and/or graduate course work in American history, American Studies, Museum Studies, Public History, or another area that relates to the history of invention and innovation in American society. Recent graduates may also apply.


Additional Salary Information: The internship stipend is $6,000. Housing, benefits, and transportation are not provided.

About National Museum of American History, Archives Center
The Archives Center supports the mission of the National Museum of American History by collecting, preserving, and providing access to archival documents that complement the museum’s exhibition, research, and collecting programs. The Archives Center holds more than 1,400 collections documenting the history of technology, invention and innovation, business and consumer culture, American music, and popular culture as well as many other topics.


The Virginia Museum of Fine Arts (VMFA) has an exciting opportunity for a qualified individual to fill the role of Archives Technician in the Library, Archives and Special Collections Department. The Archives Technician will be responsible for the assessment, organization and preservation of photographic materials from the Louis H. Draper Archive. The National Endowment for the Humanities awarded the VMFA a $173,833 grant to digitize, preserve and share its archive of photographs, negatives and other materials from Richmond-born photographer Draper (1935-2002). In the 1960s and 1970s, Draper played an influential role in capturing the vantage point of African Americans during the civil rights era, elevating their photographic representation beyond stereotypes often depicted in popular media. In 1963, he was a founding member of the Kamoinge Workshop, a collective of African American photographers.


Describe all photographic materials (2,822 prints, 42,116 negatives, 4,378 slides, and 748 contact sheets) and equipment (54 pieces including cameras and lenses) in accordance with VMFA’s metadata and description standards; update and maintain inventory of photographic materials and equipment; rehouse photographic materials and equipment into archivally sound materials; participate in meetings with the VMFA Paper Conservator regarding preservation needs and/or assessments of the materials as needed; participate in meetings with other VMFA staff about the upcoming Draper and Kamoinge exhibition, as needed; and follow VMFA’s handling protocols to ensure proper preservation of the materials.

NOTE: This is a grant funded position held for fifteen (15) month duration. Selected candidate will work twenty-five (25) hours per week. Continued employment is subject to the continuation of funds.


Demonstrated experience in cataloging, preserving and managing photographic collections in a library/archives environment. Possess knowledge of professional archival standards, principles, concepts, and practice, and understanding of and ability to apply descriptive metadata standards (DACS, EAD, AAT, etc.). Proficiency with Microsoft Office products, especially Excel and Access. Strong organizational and communication skills and ability to work independently and prioritize tasks with little on-site supervision needed.


The ideal candidate will possess subject knowledge of 20th Century photographic history.  ALA-accredited MLS degree preferred.


This position will be open until filled. Please contact the HR Office at (804)-340-1485, if you need assistance. EEO/AA, Virginia Values Veterans (V3) Certified Employer. Click here to apply for this position:

National Archives: Archival Internships

Posted: December 13, 2017 by saacua in Jobs, News

Each voluntary internship is unique and offers a variety of duties and requires different skills. Locations will also vary. Please browse our available opportunities and apply to the one(s) that best suits your interests.

Reference & Processing Sections (RDT) – College Park, MD

Internship Description

The aim of the Reference and Processing Sections is to provide interns a well rounded archival experience. First and foremost, interns are given the opportunity to work with primary documents. Second, interns usually work primarily with one archivist, who serves as a supervisor.

Records found in Washington, DC, and in College Park, MD, are broken down into following three subject areas:

  • military
  • navy and maritime records
  • civilian agencies

Prospective interns will work mainly in either reference or processing, but may have the opportunity to work in a limited capacity in the other section during their internship.

The following are brief descriptions of the duties an intern can expect to undertake:

Reference interns:

  • Respond to various researcher inquiries, usually by doing a cursory search of the records and then answering the request by letter or email.
  • Spend some time in the consultant’s room working with researchers in person.
  • Perform some processing work, such as writing descriptions and/or preparing box and/or folder lists.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.
  • Reference interns are usually assigned to one of the three subject area teams: military; navy /maritime; and civilian agencies.

Processing interns:

  • Will generally concentrate on one larger project (i.e., holdings maintenance on and/or arranging and describing records) and/or a few small projects (like box/folder lists).
  • Spend time in the consultant’s room greeting researchers in person.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.

Interested candidates must be enrolled in a degree granting program (at the undergraduate or graduate level) at the time of their internship; selected interns will need to provide a letter from their school verifying enrollment.  U.S. citizenship is required and selected interns must submit to a full background check.  Generally, internships at the National Archives are unpaid positions with the minimum requirement of 160 hours.  For the summer, it is preferred that an intern maintain a full-time schedule for at least 8-10 weeks, as it provides an intern with the best archival experience allowing him/her to take on more challenging projects.  However, not being able to work within these parameters will not exclude an intern applicant from being considered.

The Application Process

Please submit:

  1. Resume and cover letter
  2. Recent school transcript
  3. Letter of recommendation from a faculty member

Application deadlines for all internships are as follows:

  • Summer: March 5
  • Fall: July 5
  • Spring: November 5

For more information or to submit an application please contact:

Tina Ligon


Motion Picture Preservation Technicians (two positions) at National Archives- College Park, MD


• Open & closing dates
12/12/2017 to 12/27/2017

• Salary
$44,941 to $58,428 per year

• Pay scale & grade
GS 7

• Work schedule

• Appointment type

2 vacancies in the following location:
• College Park, MD

Relocation expenses reimbursed

This job is open to
• U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

Announcement number

Control number

This position is part of the Motion Picture Lab, National Archives and Records Administration. As a Motion Picture Preservation Technician, you will perform duties associated with preserving motion pictures, film inspection, digitizing original archival motion picture holdings, managing digital surrogates and derivatives, creating technical and administrative metadata, and producing physical media copies.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government – more than 10 billion of them.

Visit our Employee Gallery at http://www.archives.gov/careers to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit: https://www.archives.gov/dc-metro/college-park
Learn more about this agency

As a Motion Picture Preservation Technician, typical work assignments include:
o Inspecting incoming and permanent motion picture holdings, related to long-term motion preservation and digitization projects.
o Performing film scanning, processing and trans-coding ofn audio and video files.
o Working with a wide range of motion picture records, such as nitrate, acetate, polyester, black-and-white and original and duplicate negatives.
o Creating administrative and technical metadata to document the digitization process.
o Operating various equipment for the purpose of repair and/or motion picture conservation, such as scanners, audio/video digitization systems, and color/correction editing software.
o Using customer service skills to interact with a wide range of NARA personnel (e.g., archivists, managers and specialists).

Travel Required
Not required

Supervisory status

Promotion Potential

2018 Archives of American Gardens Internship

Deadline: February 1, 2018

The Smithsonian’s Archives of American Gardens, an archival program managed by the Horticulture Collections Management & Education branch of Smithsonian Gardens, is seeking interns to assist with the following projects:  Digital asset management of born digital or newly digitized materials  Cataloging photographic materials including new submissions to the Garden Club of America Collection  Researching and writing on garden history and design topics to develop succinct reports for Garden Club of America field volunteers  Developing timely, educational content for Smithsonian Gardens social media platforms to promote holdings in the Archives  Assisting with special projects as necessary (i.e. reviewing transcribed materials in the Smithsonian’s Transcription Center)

Desired qualifications:  Graduate degree candidate in museum studies, public history or information studies with courses in collections management for archives or museums  A very high attention to detail and excellent organizational skills  Knowledge of archival description standards: DACS, MARC, and EAD  Previous experience working with photographic or visual materials preferred

Location: Smithsonian Gardens’ headquarters at Capital Gallery West, 600 Maryland Ave, S.W., Washington, D.C. Located near the L’Enfant Metro station (Blue, Yellow, Green, or Orange subway lines) – Smithsonian museums exit.

Schedule: Starting as early as April through December of 2018. 24-40 hours per week. Funding: Up to $4,000 full time for a 10-week internship. Stipend available through The Garden Club of America if application received by the Feb. 1 deadline.

How to Apply: Applicants must create an account and submit an application online to the Smithsonian Online Academic Application System (SOLAA) at https://solaa.si.edu. Questions If you have questions about the internship or application process, please contact Museum Specialist Kelly Crawford at crawfordk@si.edu or 202-633-5844.