Archive for the ‘News’ Category

Jobs: Archivists, PTFS, Ft Meade, Maryland

Posted: June 22, 2017 by saacua in Jobs, News

Archivist, PTFS, Inc.
Posted:June 13, 2017
Location:Ft Meade, Maryland
Type:Full Time – Entry Level
Categories:Archives Education, Electronic Records, Government Archives
Required Education:Masters

Progressive Technology Federal Systems Inc. (PTFS), is a leading systems integration company specializing in digital archiving and asset management, content digitization, and library services/solutions, has an opening for an Archivist at Fort Meade, Md. this is a great opportunity to get in with a leader in the information and records management field to support our intelligence community clients! The Archivist will use the archival database to search for, create, and retrieve accessions, respond to customer inquiries and maintain the collection and archival database.

Gain intellectual and physical custodianship of records with permanent disposition. Select, appraise, arrange, and describe permanent records through the established archival process. Appraise records using established schedules. Arrange records according /adhering to principles of original order and provenance. House records in preservation quality folders and containers. Complete accessioning by describing records in the archival database through established standards. Arrange and prioritize records for eventual declassification and transfer to the National Archives and Records Administration.

Education: Masters of Library Science (with a concentration in Archiving Electives)
0-2  years of experience performing accessioning in a library or similar document management organization. Ability to successfully acquire and maintain a TS/SCI Full Scope Polygraph clearance. Career interest in Federal Government Archives. Ability to communicate effectively. Good interpersonal skills and the ability to work well as a team member. Basic computer literacy. Familiarity with Microsoft Windows operating systems and applications. Experience with database entry and information retrieval
Internship experience in an archiving or similar document management environment      Preference given to near term graduates (Current Year)

Please apply via your career center or directly to HR department at or 301-654-8088 ext 150 or ext 177. PTFS is an Equal Opportunity Employer M/F/D/V.

NOTES:3 openings.
Additional Salary Information: Commensurate

About PTFS, Inc.Progressive Technology Federal Systems, Inc. (PTFS) has been a leading provider of enterprise content management solutions to Federal Civilian and DoD agencies since 1995. ArchivalWare, PTFS’ enterprise content management application, has been in production for twelve years and is installed at more than eighty customer locations. This application is best known for providing knowledge management, geospatial, and declassification solutions and now provides content management as a service. Supporting services include digitization, system integration, application installation/configuration, content loading/organization, training, staff augmentation, and ongoing support. PTFS also supports Koha, an open source integrated library solution for research centers and libraries which has now been tightly integrated with ArchivalWare’s core CMS. PTFS installs, customizes, and hosts this application and supports over 800 libraries and research centers with the solution.

National Anthropological Archives, Smithsonian Institution
Invitation to Submit Proposal for Project Archivist Contract

The Smithsonian Institution’s National Anthropological Archives<> (NAA), part of the National Museum of Natural History’s Department of Anthropology, is offering a one year contract for a project archivist. This is a fixed price award of $57,000.00 for archival services over 12 months (40 hours per week), to assist with a comprehensive collections assessment and implementation of a collections management database system. The basis of award shall be determined by best value, as demonstrated by training, relevant experience, and professional references.

Background on the National Anthropological Archives
The NAA is the largest archives in the United States that exclusively collects and preserves historical and contemporary anthropological materials that document the world’s cultures and the history of anthropology. The NAA’s collections represent the four fields of anthropology – ethnology/sociocultural anthropology, linguistics, archaeology, and physical/biological anthropology – and include field notes, manuscripts, correspondence, photographs, maps, sound recordings, and film and video created and collected by Smithsonian anthropologists and other preeminent scholars.

The collections include the Smithsonian’s earliest attempts to document North American Indian cultures (begun in 1846 under Secretary Joseph Henry) and the research reports and records of the Bureau of American Ethnology (1879-1964), the U.S. National Museum’s Divisions of Ethnology and Physical Anthropology, and the River Basin Surveys. The NAA also maintains the records of the Smithsonian’s Department of Anthropology and over 30 professional organizations, including the American Anthropological Association, the American Association of Physical Anthropologists, the American Ethnological Society, and the Society for American Archaeology. In addition to the papers of Smithsonian anthropologists, the NAA collects the professional papers of non-Smithsonian anthropologists as well; included among them are the papers of Marvin Harris, Glynn Isaac, Wilton Krogman, Robert Rankin, Ruth Bunzel, Frederica de Laguna, Melford Spiro, Ted Rathbun, Conrad Arensberg, and Ralph and Rose Solecki.

Project Background
The NAA traces its origins to the founding of the Bureau of American Ethnology in 1879 and with it, its archives; this makes the NAA the oldest archives in the entire Smithsonian complex.
In relation to its size it is also one of the busiest archives in the Smithsonian with respect to onsite and remote researchers, and its collections grow at a rate of 100-500 cubic feet per year. Despite its limited resources and small staff, the NAA has online records for most of its collections, and has a significant amount of digitized content online. However, the NAA has a large processing backlog and uses legacy analog and digital systems for the physical and intellectual management of its collections that are no longer effective in keeping with Smithsonian and professional archival standards for the management and dissemination of archival collections data. This year, the NAA was awarded a grant to carry out the first year of a three-year comprehensive assessment of its collections, and to implement ArchivesSpace as its collections management database system. Using methodologies described in “Taking Stock and Making Hay: Archival Collections Assessment<>” and the PACSCL “Surveying and Minimal Processing Manual<>” the project’s first year will focus on the papers of individual anthropologists.

Scope of Work
The Contractor will be based in the NAA offices and will serve as the lead project archivist on a collections assessment project to assess the personal papers and organizational records in the National Anthropological Archives.

Specific Tasks
The project will involve the following tasks for each collection included in the assessment:

*   Examine existing descriptive records and files
*   Gather, clarify, and/or correct basic information and enter into database
*   Examine and evaluate collection according to assessment criteria established by NAA staff
*   Document findings on worksheet and in database
*   Make recommendations for processing
The project will also include the following tasks:

*   Assist NAA staff in writing funding proposals for continuation of project
*   Help to disseminate progress and findings of assessment toward end of first year
The contractor will be required to navigate a variety of legacy descriptive tools and systems and conduct research into complicated provenance and custodial histories. The contractor will also be required to communicate frequently with NAA staff and other members of the anthropology department.

Qualifications and Criteria for Selection
The Contractor should have a graduate degree in archival studies from an accredited history or library master’s program. Additionally, the Contractor must have:

*   Excellent organizational skills
*   Excellent oral and written communication skills
*   Demonstrated understanding of basic archival preservation techniques and best practices
*   Demonstrated understanding of the archival principles of provenance and original order
*   Demonstrated understanding and experience with the archival practices of arrangement and description, and have a working knowledge of DACS standards
*   A working knowledge of MARC cataloging as it pertains to archival collections
*   Attention to detail
Preference may be given to prospective contractors having prior experience with

*   Collection assessments
*   Archivists’ Toolkit and/or ArchivesSpace
*   Processing anthropological materials or a degree in anthropology, archaeology, or other relevant area studies.

To Apply
The Smithsonian Institution will accept written bids for this contract. Bids should include the following information:

*   Resume and cover letter describing your interest and qualifications
*   Three references
Applicants are encouraged to submit supplementary materials that provide evidence of accomplishments, such as finding aids.
Please combine materials into a single pdf or Word document and include your name in the file name, and submit via email to Gina Rappaport ( The deadline to submit bids is Sunday, June 25, 2017. Review of bids will begin on June 26.
The National Anthropological Archives<> is located in Suitland, MD at the Smithsonian Institution’s Museum Support Center<> (MSC); a research and collections facility primarily for the National Museum of Natural History.

The Library of Congress is seeking applications for the position of Processing Assistant (Archives Technician). There are two vacancies for this position located in the Manuscript Division Preparation Section, part of the Collections and Services Directorate within Library Services. As part of one of the largest manuscript repositories in the United States and in the world, the Preparation Section is key to the Manuscript Division’s mission of preparing for reader use material that encompasses the breadth and chronology of American history, including the papers of presidents, cabinet members, Supreme Court justices, writers, scientists, inventors, business leaders, reformers, and prominent nongovernmental organizations. The Archives Technician works under the administrative supervision of a Supervisory Archivist in the Preparation Section. Working also at times with the coordination of an archivist, the Archives Technician assists in or independently accomplishes the completion of special projects identified by the supervisors of the section. He or she implements standards for accuracy and details while exercising judgment, technical proficiency, and an understanding of the archival principles of arranging, describing, preserving, and securing rare and fragile material.
The complete job announcement, Number 170100, is available at:

The Archives of American Art, Smithsonian Institution, is seeking an archivist to process, preserve, and describe in electronic formats archival collections documenting African American art and artists.  This position is a three-year, full-time grant funded appointment partially funded by The Henry Luce Foundation to support a three-year project at the Archives of American Art to collect and make available primary sources focusing on African American art history.

This position is located in the Washington office of the Archives of American Art, Smithsonian Institution. The Archives’ mission is to collect, preserve, and make available primary sources documenting the history of the visual arts in the United States. With a collection of 20 million items, the Archives is the largest and most widely used resource on the history of American art in the world.

Major Duties

·         Serve as the primary processing archivist for archival collections documenting the African American experience in the art world.  Will also process additional archival collections documenting the history of art and culture in America.

·         Analyze the context and content of the archival collections.

·         Organize, arrange, and preserve archival collections.

·         Prepare well-written, concise, and accurate finding aids according to current archival descriptive standards, electronic formats, and best practices, including DACS (DACS: Describing Archives:  A Content Standard) and EAD (Encoded Archival Description).

·         Use Archivist’s Toolkit or Archives Space software systems to create EAD finding aids.

·         Assist with accessioning and logistical operations for new acquisitions, to include collating legal documentation, creating assessment and preliminary-level accession records in the Archives’ collections information system database, shipping, shelving, re-boxing, and labeling.

Desired Knowledge and Experience

·         Full knowledge of current archival principles, standards, and best practices for processing and describing archival collections.

·         Experience processing archival and manuscript collections, including organization, arrangement, preservation, and description.

·         Experience creating DACS (Describing Archives:  A Content Standard) EAD (Encoded Archival Description) formatted finding aids using Archivists’ Toolkit or Archives Space systems.

·         Experience working with varied manuscript collections and personal papers which contain a wide variety of formats, including preliminary-type artwork, born digital content, and audiovisual recordings.

·         Knowledge of the history of art and cultural history in America, particularly the history of African American art and artists.  Knowledge may have been obtained through education (degree) or by working with related manuscript and archival collections.

Incumbent will report to the Head of Collections Processing.

Please send a statement of interest and résumé via email to<>. To learn more about the Archives of American Art, visit our website at<>.

Head of Collections Processing (Supervisory Archivist)
Archives of American Art
Washington, DC

The Archives of American Art seeks a Head of Collections Processing to direct and oversee processing of its growing collections.  This position is located in the Archives of American Art (AAA) of the Smithsonian Institution in Washington, D.C. Founded in 1954, the Archives of American Art fosters advanced research through the accumulation and dissemination of primary sources, unequaled in historical depth and breadth, that document more than two hundred years of our nation’s artists and art communities.  With a collection of more than 20 million items, the Archives is the world’s largest and most widely used resource on the history of American art, and is a leader in the digitization of and public accessibility to archival collections.

The Head of Collections Processing has primary responsibility for the management of archival processing and preservation of AAA’s archival and manuscript collections according to current archival standards and best practices.

*        Serves as senior technical expert and advisor for all archival processing projects; national standards, issues, initiatives, trends, and developments; and internal workflows and systems.

*        Determines processing priorities, short- and long-term work plans and schedules, makes processing assignments to processing staff and contractors, and provides guidance, review, formal evaluation, and training of subordinates in all areas related to archival processing and description.

*        In consultation with senior AAA leadership, develops strategies to address processing backlogs, stewardship, collections management, and workflow issues, including strategies that address the processing and description of born digital content.

*        Works with AAA colleagues to assure smooth integration of various processing activities to support AAA’s programs, including AAA’s collections digitization program.

*        Represents AAA on internal Smithsonian Institution committees and external professional committees or groups as appropriate.

*        Oversees the production and quality of all electronic finding aids and inventories, ensuring that the Archives’ finding aids adhere to all national standards for content and format, including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description).

*        Locally implements and ensures maintenance of the Smithsonian’s centrally managed complex software and systems for EAD authoring, including Archivists’ Toolkit and ArchivesSpace.

*        Responsible for ensuring that EAD finding aids are available on AAA’s website, OCLC/RLG’s Archive Grid, the Smithsonian Online Virtual Archives (SOVA), and other national level aggregators.

*        Prepares processing budgets, provides technical advice, and assists senior management and development staff in developing work plans for funding proposals that support AAA’s goals related to processing, preservation and conservation, and enhanced digital access to collections.

*        Serves as project manager/principal investigator or co-manager for gift and grant funded projects related to processing, preservation and conservation, and the creation of and online presentation of finding aids.

The incumbent reports to the Director of the Archives of American Art.  Work is primarily sedentary but does require irregular physical exertion in lifting moderately heavy record storage boxes and using moving ladders to reach shelves.  Knowledge of the history of art and cultural history in America is a plus.  Specific educational requirements are outlined in the posting on USA Jobs.

To apply, go to<>, Job Announcement Number 17A-JW-302648-DEU-AAA.  It can be accessed directly at  Please note that the job appears in USAJobs with the title “Supervisory Archivist.”

University of Delaware Archives and Records Management seeks qualified applicants for the position of Coordinator for Digital Archives and Records.

The person selected for this position will have primary responsibility for:

– Developing, implementing, and maintaining a digital asset management system to manage the electronic collections of the Archives Program,
– Developing, implementing, and maintaining resources for the intake and archiving of the university’s electronic records, including documents, databases and data sets, file formats of all types, and web content,
– Working with university units to establish protocols and procedures for the transfer of electronic records and content to the Archives Program via the Records Management Program.


– Graduate degree required.  Graduate degree in Library and/or Information Science (MLIS, MLS, etc. from an ALA accredited institution) strongly preferred.  Graduate degree in History or closely related discipline secondarily preferred.  Coursework in Computer Science or closely related field preferred.
– Minimum of three years professional experience working as an archivist or digital archivist required.  Experience in institutional settings (i.e., universities, companies, government agencies, etc.) strongly preferred.
– Knowledge of current developments and software used in the management of electronic records and digital preservation required.
– Understanding of and ability to apply controlled vocabularies and descriptive standards required.
– Familiarity with current archival metadata standards required.
– Ability to handle multiple responsibilities and to work collaboratively with university stakeholders to implement and run complex projects in a changing environment required.
– Effective written and oral communication skills required.
– Ability to work independently and ability to take initiative required.
– Familiarity with digital asset management systems, electronic content management systems, archives information management applications, and institutional repositories required.
– Demonstrated knowledge of archival, digital curation, and records management principles and best practices required.
– Familiarity with the history of the state of Delaware and that of the University of Delaware preferred.
– Experience with wide range of computing operating systems, storage systems, and file formats preferred.
– Prior experience supervising staff or students preferred.
– Track record of progressively responsible duties required.
– Strong interpersonal skills required.

For information about the University of Delaware and to apply to this position, please visit UD Jobs at


Posted: March 17, 2017 by saacua in Jobs, News

Stone Ridge School of the Sacred Heart, a member of the international Network of Sacred Heart Schools, is a Catholic, independent college preparatory school for girls, Grades 1-12, with a co-educational Early Childhood Program, Pre-Kindergarten, and Kindergarten, located in Bethesda, MD.  With over 700 students and rooted in the Goals of Sacred Heart education, Stone Ridge inspires young women to lead and serve, through lives of purpose that integrate faith, intellect, community, social action, and personal growth in an atmosphere of wise freedom.

The Processing Archivist Intern works on a part-time basis in support of the Director of Institutional Advancement and the Director of Marketing and Communications at Stone Ridge. As the School prepares for its Centennial Celebration in 2023, it seeks to employ a Processing Archivist Intern to advise the School on best practices for institutional archives in alignment  with the Goals and Criteria of Sacred Heart Education. S/he works directly with the development and communications staffs to arrange, create, and re-house institutional records and to advise on appropriate software for cataloguing this institutional memory. S/he implements basic preservation methods, identifies materials in need of repair and conservation, and prioritizes for future preservation efforts. S/he trains and assists volunteers, as available, in handling, organizing, and processing archival materials.

The ideal candidate has experience working in independent and/or Catholic schools and possesses and Bachelor’s degree in a related field. S/he has knowledge of archival theory and practice with a strong understanding of current technologies in the field. S/he demonstrates a collaborative spirit, excellent writing and organizational skills, and an acute attention to detail.

The Processing Archivist Intern is paid at an hourly rate that is commensurate with experience. Interested candidates should complete the online employment application at As part of the online application, please upload a resume, list of references, and a cover letter to Corinne Fogg, Director of Curriculum and Professional Development, all in PDF format.  The deadline for applications is April 30, 2017.

Summary of Internship

The intern for the National Geographic Archives will gain valuable hands-on experience in a nonprofit archival collection containing material dating back to the Society’s founding. The Archives Intern will work with documents and photographs related to scientific exploration, educational outreach, publishing, and more. The breadth of tasks will support the day-to-day operations of the archive and gain skills working with employees in many other departments.

Five Principal Learning Responsibilities

  1. Learn to organize, arrange, and catalog physical archival materials, including documents and related items (25%)
  2. Gain experience in physical photographic storage, working with National Geographic’s classic black and white print collection to re-house materials in appropriate archival housing (25%)
  3. Create and curate digital resources and enhance digital collections (20%)
  4. Help modernize and expand a digital timeline of the Society’s history (15%)
  5. Assist in researching, organizing, and assessing collections within the document or photo archive in order to highlight their historical or educational value (15%)

Related Field of Study Required

Applicant should be currently pursuing graduate level work in archival collections management, library science, or related field.

Knowledge and Skills Required

  • Strong attention to detail
  • Excellent communication, organizational and computer skills.
  • Familiarity with archival practices, handling archival objects, digital collections, and cataloging
  • Enthusiasm and an interest in the Society’s mission, products, and events


Candidate must be enrolled at an accredited College or University at the time of application.

Internship Program Start and End Dates

  • Start Date: Monday, June 5, 2017
  • End Date: Friday, August 11, 2017

Application Deadline

  • Deadline to apply is April 21, 2017


Offers will go out no later than May 12, 2017


SAA@CUA 2017 Spring Meeting

Posted: March 1, 2017 by saacua in Events, News
Tuesday, March 21, 20176:00 pm – 8:00 pm                              

Location: CSL 204

6:00 – 7:00 Guest Speaker  – Julie Schweitzer

Julie Schweitzer holds a BA in History from Georgetown, an MA in French Cultural Studies from Columbia, and MA in History from the University of Maryland, and an MLS from the University of Maryland. She currently works as a Processing Archivist at the United States Holocaust Memorial Museum, and her previous experience includes History Associates Incorporated and the Smithsonian Institution Archives of American Art. Julie is a certified archivist and she is going to share her education and work experience in her talk as well as the archival certification process.

7:00 – 8:00 Archival Certifications and SAA Student Membership

– ACA 2017 Certified Archivist Examination

– SAA Digital Archives Specialist (DAS) Curriculum and Certificate Program

– SAA Student Membership

February 16, 2017, 5:40 pm – 6:40 pm, CSL 315

Matthew Gann (CUA-LIS alumnus) is a Senior Consultant at BRMi ( He is currently assisting NARA with setting up an Electronic Records Management Line of Business (ERM LoB). The project aims at consolidating ERM services and solutions and streamlining the federal procurement process.

NARA Records Management Line of Business Establishment (

NARA is exploring ways to establish a Records Management Line of Business (RM LoB) as an E-Government initiative. The vision of the RM LoB is to provide a government-wide, modern, cost-effective, standardized and interoperable set of RM solutions providing common, core functionality to support records management services for Federal agencies

Please contact us at if you are interested to come to the talk.