Archive for the ‘Jobs’ Category

The George Washington University Libraries & Academic Innovation (GWLAI) seeks applications for a Project Archivist to manage the processing and selective digitization of the Corcoran Gallery of Art and Corcoran College of Art + Design Archives (Corcoran Archives). This position is funded through a grant from the Henry Luce Foundation. This is a 12-month appointment and is not renewable.

The Corcoran Archives are managed by the GW Special Collections Research Center (SCRC). Reporting to the Collections Coordinator and grant Principal Investigator, and supervising two graduate student assistants, the Project Archivist will process the Corcoran Archives and manage a selective digitization project as part of the grant “Open to Interpretation: Unveiling the Corcoran Archives.” Processing will include bringing narrative historical notes created in 1983 up to 2014; developing detailed timelines with lists of events, changes in leadership, exhibitions, major changes in the school’s curriculum, and other key points in Corcoran history; and creating online finding aids to facilitate efficient, fulsome, public access to the Corcoran Archives. The Project Archivist will work in consultation with the SCRC Digital Services Librarian to manage the digitization of selected content resulting in the production of a critical mass of digitized content discoverable online. The Project Archivist will collaborate with permanent GW Libraries staff to ensure consistency of program implementation and to enable continuity of collection stewardship after the term of the grant.

The Corcoran Gallery of Art (CGA) was founded in Washington, DC in 1869 and opened in 1874. The Archives, a continuous historical record of the full 145 years of the Corcoran Gallery’s and Corcoran School’s institutional history, came to GW Libraries in 2016. Consisting of almost 2,000 boxes of handwritten letters, business records, photographs, posters, ledgers and thousands of architectural drawings, the Corcoran Archives dates from 1869 to 2014, spanning almost 150 years of the history of one of Washington, DC’s oldest and most important cultural heritage institutions. Read more and use the collection inventories.

Specific Duties and Responsibilities: Creating and implementing work plans for the arrangement and description of the records that comprise the Corcoran Archives.Working with the Digital Services Manager, creating and implementing digitization plans for material preparation, image capture (in-house and vended), quality control, metadata creation, upload and cleanup. Conducting research and writing comprehensive historic timelines and scope notes.Answering reference questions related to the Corcoran archives.Merging existing and new description within each record group to create a single coherent descriptive structure.Publishing finding aids compliant with archival description and communication standards such as Describing Archives: A Content Standard (DACS) and Encoded Archival Description (EAD). Hiring training, and supervising two graduate students. Students work will include historical research, data entry, scanning, reviewing and processing image files, creating metadata, and uploading content to various online platforms.

Minimum Qualifications: Master’s degree in library and information science from an ALA-accredited library program, or a Master’s degree in a related information field by the appointment date. Minimum of two years’ experience working as an archivist.Experience with archival functions of appraisal, description and processing. Experience conducting primary source research. Experience with archival materials in digital formats.Experience digitizing archival materials. Experience supervising staff or students. Experience with archival collections management platforms such as ArchivesSpace. Experience with archival description standards such as EAD and DACS. Experience managing projects, including planning, communication, and assessment.Demonstrated communication skills with a variety of partners.

Advertised Salary: Salary will be commensurate with experience.

Other Benefits: Comprehensive benefits package includes 22 days/year paid annual leave plus 12 daysper year paid sick leave; medical; TIAA/CREF; tuition assistance.

Other Information: Desired Qualifications:
Experience working with institutional archives.

Special Instructions to Applicants: The approximate start date for this position is September 1, 2018. To be considered, please complete an online application and upload a CV and a cover letter that includes an assessment of skills related to basic qualifications. Review of applications will begin August 1, 2018 and continue until the position is filled. Only complete applications will be considered.

Department Link: http://lai.gwu.eduP

osting Close Date: Open Until Filled: Yes

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Quick Link


Processing Archivist

Classified Title: Librarian II
Role/Level/Range: ATP/04/PC
Starting Salary Range: $49,216 – $67,735
Employee group: Full Time
Schedule: M-F, 8:30am – 5pm
Employee subgroup: Salaried Exmpt
Location: 01-MD:Homewood Campus, Johns Hopkins University, Baltimore, MD
Department name: 10000072-Scholarly Resources &Special Collections
Personnel area: Libraries

General summary/purpose:

The Processing Archivist will gain important career skills working with world-class collections alongside an experienced, user-focused, collaborative archives staff while also contributing meaningfully to the advancement of the Sheridan Libraries’ archives unit.

The Processing Archivist’s main responsibility will be to accession, arrange, and describe archival collections (i.e. manuscript collections and university records) acquired by the Sheridan Libraries’ Special Collections department. This is a two-year, full-time appointment with the opportunity for renewal.

Note: Please attach a resume and cover letter as one PDF to your application. In your cover letter, please briefly describe your commitment to and/or experience with advancing diversity, equity, and inclusion through archival practice.

Specific duties & responsibilities:

  • Accession, arrange, and describe analog and born-digital archival collections in accordance with best practice
  • Create finding aids compliant with archival metadata standards such as DACS, EAD, and EAC-CPF
  • Coordinate creation of cataloging records with Technical Services unit
  • Create processing plans
  • Supervise student workers
  • Participate in the development, documentation, and implementation of processing standards in the Archives unit
  • Identify conservation issues in collections and collaborate with Conservation and Preservation department to address these concerns as appropriate
  • Arrange and describe electronic records
  • Communicate with faculty and donors about acquisition and processing of collections
  • Collaborate with Hopkins Retrospective Program Manager to conduct oral histories of first-generation JHU undergraduates

Minimum qualifications (mandatory):

  • Master’s degree in library science, archival studies, or related field
  • Experience processing archival collections
  • Experience applying archival metadata standards, including DACS, EAD, and EAC-CPF
  • Familiarity with born-digital archives issues
  • Cultural competency skills
  • Commitment to advancing diversity, equity, and inclusion through archival practice
  • Excellent writing skills
  • Excellent communication skills
  • Attention to detail
  • Willingness to learn from and collaborate with senior archivists
  • Motivation to contribute meaningfully to Archives team and archival profession at large

Preferred qualifications:

  • Experience working with an archival content management system such as Archivist’s Toolkit or ArchivesSpace
  • Experience accessioning and/or processing born-digital archives
  • Experience working with faculty, donors, or other members of the public
  • Experience supervising students

The successful candidate(s) for this position will be subject to a pre-employment background check.

Open & closing dates: 05/25/2018 to 06/15/2018

Salary: $68,036 to $88,450 per year

Pay scale & grade: GS 11

Work schedule: Full-Time, Permanent

Appointment type: Permanent – Federal

Location: Washington DC

This position is located in the Archives Center, National Museum of American History (NMAH), Smithsonian Institution (SI). The incumbent is responsible for collecting, managing, preserving and providing access to digitized and born digital content.

Collaborates with Museum staff to develop projects to collect, manage, preserve and provide access to digitized and born digital content;

Explores new and innovative approaches to archival functions, including enhanced use of technology and sharing expertise and authority, to support outreach and collaboration.

Establishes policies, procedures and priorities for digital preservation and acquisition of born digital content and assists in the development and use of digital preservation and electronic records management tools and training.

Applies knowledge of basic archival principles, methods, and procedures and historical research methods, using subject content matter and interrelationships to appraise, access, arrange and describe records and historic documents, in all media, bringing logical order to the material and making it usable and accessible to scholars, researchers and NMAH staff.

Assures proper care and preservation of the collection, and to promote use of the collection by scholars and the public. Researches intellectual and cultural property rights as they pertain to archival records and requests.
Works in collaboration with internal and external partners to develop and support digital preservation, digitization and digital access projects through writing grant proposals and managing funded projects.

Travel Required: Not required

Supervisory status: No

Promotion Potential: 12

The University of Virginia library seeks an energetic and enthusiastic individual, who will have responsibility for building UVA’s University Archives and who will articulate a vision for collecting opportunities beyond the official records of the institution. In order to achieve a more complete record of the University of Virginia and its myriad activities, one that focuses on diverse voices and experiences, the archivist will understand the need for and lead the effort to fill gaps in the institutional record by seeking material documenting student life, the university’s place and role in the larger social and cultural context within Virginia and the United States, and most critically, seek and collect evidence of individuals and groups who are underrepresented in the archive. The University Archivist will understand that collection efforts will seek all formats of material, and will pay special attention to email, websites, and other types of digital records. The archivist may have opportunities to directly supervise student assistants and interns.

Collection Development- Reporting to the AUL for Archives and Special Collections and located within the Albert and Shirley Small Special Collections Library, the University Archivist will provide leadership for the selection, transfer, description, and preservation of official University Records of enduring value. In doing so, the University Archivist will collaborate with a number of individuals, including the University’s Records Manager, University Administration, library colleagues, faculty, staff, students, and alumni. The University Archivist may work with a variety of individuals to acquire personal papers and organizational records that document the University of Virginia’s history in a broad context.

Access and Discovery-The University Archivist will arrange and describe newly transferred records and papers, including digital material, using ArchiveSpace. In collaboration with colleagues, the archivist will establish priorities for processing as well as make determinations for the level of processing for both incoming transfers and donated material. While looking forward to building the collection, the archivist will work toward improving discoverability of material in a collection backlog. The archivist will maintain consistency and uniform application of processing policies and standards, and will keep an eye on emerging trends and best practices.

Instruction-The University Archivist will be an enthusiastic promoter of using primary source materials in the classroom, and will work with other Special Collections staff and with faculty on developing archival and primary source literacy among students. The archivist will develop resources to support the objectives of classes that focus on collections held in the University Archives, and will seek effective ways to evaluate and assess engagement and learning outcomes.

Outreach-The University Archivist will be the primary promoter and representative of the archives to the University community and to external organizations and individuals. The archivist will collaborate with other staff to curate University history-centered exhibitions, and prepare University-history focused content for a variety of outlets including social media and websites.

Public Service-The University Archivist will have regular hours at the reference desk and will work alongside colleagues in assisting students, faculty, fellows, and scholars with the discovery of appropriate resources for their research needs. The archivist will serve as the primary contact for research inquiries pertaining to University history.

Qualifications, Required
•       ALA- accredited MLIS/MIS in library and information science or advanced degree in a relevant discipline with applicable experience
•       Minimum of four years of experience in an archival or special collections environment working directly with collections
•       Experience in appraisal, processing, reference, and outreach activities
•       Ability to work with born digital material and to preserve digital formats
•       Excellent project management skills
•       Outstanding interpersonal and collaborative skills
•       Microsoft Office

Qualifications, Preferred
•       Experience working with University Archives, web archiving, and digital repositories
•       Supervisory experience
•       Experience with instruction
•       Archival certification
•       Knowledge of Archivematica or similar digital archiving tool
•       Knowledge of ePADD
•       Knowledge of Avalon media system
•       Knowledge of basic records management best practices
•       Experience with ArchivesSpace (or Archon, Archivists Toolkit) and Aeon
•       Experience with Archive-It or similar web archiving tool

Applicants must apply through the University of Virginia online employment website at Search by posting number 0622811, complete the application, and attach a cover letter and resume with contact information for three professional references. For assistance with this process contact Charlotte Albright, Human Resources Business Partner, at (434) 243-3509.

The University of Virginia is an equal opportunity and affirmative action employer.  Women, minorities, veterans, and persons with disabilities are encouraged to apply.

Location: Washington, DC

About Carnegie Institute for Science

Andrew Carnegie founded the Carnegie Institution of Washington (“Carnegie”) in 1902 as an organization for scientific discovery. His intention was for the institution to be home to exceptional individuals—men and women with imagination and extraordinary dedication capable of working at the cutting edge of their fields. The Carnegie Institution of Washington is an endowed, independent, nonprofit institution.

Carnegie is headquartered in Washington, D.C. And has departments in Baltimore, MD, Pasadena, CA, Palo Alto, CA, Chicago, IL and Chile. Carnegie is seeking a Digital Archivist to implement and manage Carnegie’s WIDEN digital asset management system; collect, preserve, organize, and describe Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.

Digital Archivist

Location:     Carnegie Science, Headquarters

Hours:          This is a temporary, 9-month assignment

Pay:               $37,500K & Benefits (salary is indicated for 9- month assignment)

Position Summary:

The Digital Archivist is responsible for implementing and managing Carnegie’s WIDEN digital asset management system; collecting, preserving, organizing, and describing Carnegie’s digital resources; digitizing photographs, documents, and other print archives; providing internal and external user support.  Specifically, the Digital Archivist will:

  • Lead implementation and development of the WIDEN digital asset management system at Carnegie in conjunction with vendor, Carnegie IT staff, and the Carnegie P Street communications office
  • Develop and implement digital archive management policies, procedures, and workflows
  • Collect, organize, ingest, and catalog digital assets including images, audio/video recordings, presentations, publications, spreadsheets, documents, data sets, and binary computer files
  • Select appropriate metadata schema(s)
  • Create and manage taxonomies/controlled vocabularies
  • Coordinate with administrative divisions (Communications, Development, Office of the President, Library/Archives) and research departments in identifying and collecting digital assets
  • Develop criteria for prioritizing processing and establishing timelines
  • Digitize photographs and other print materials according to best practices
  • Prepare and maintain accurate documentation of DAM-related procedures and specifications
  • Authorize and train DAM contributors and editors
  • Work with development staff to produce an effective integration of DAM with Salesforce software systems
  • Ensure that metadata created by all contributors/editors conforms to specifications
  • Manage DAM user roles and permissions
  • Manage usage rights for assets
  • Help design a public user interface to enable web-based discovery and retrieval of public assets
  • Respond to support requests from internal and external users (in conjunction with IT staff)
  • Generate DAM administrative and usage reports
  • Perform other related duties as assigned

Education and Experience:

  • Required: Master’s degree in archival studies, library/information science, electronic records management, digital curation, or related field with two years demonstrated experience in digital asset management
  • Preferred: Digital Archives Specialist certification from the Society of American Archivists

Knowledge and Skill Requirements:

  • At least two years of experience working with WIDEN or comparable digital asset management system
  • At least two years of experience processing digital archival collections, including images, audio/video, publications, documents, and other digital asset types
  • In-depth understanding of descriptive, technical, structural, and administrative metadata
  • Experience designing and applying taxonomies/controlled vocabulary
  • Familiarity with best practices for image and document digitization
  • Familiarity with best practices for digital media organization and preservation
  • Ability to develop and apply workflows, policies, and procedures
  • Ability to work independently as well as collaboratively on a small team
  • Effective verbal, written, and interpersonal communication skills
  • Ability to train DAM contributors and editors and provide effective user support
  • Ability to coordinate DAM activities among multiple stakeholders and manage competing priorities
  • Ability to set and maintain concurrent deadlines
  • Ability to pack, lift, and move boxes weighing up to 30 pounds
  • Ability to climb a 6-step ladder and negotiate sometimes-cramped storage spaces

To apply for this position please submit a cover letter and resume. Only applications with both cover letters and resumes will be considered. No phone or email inquiries please. Please apply by clicking on the below link:

Part Time Archivist Position

Posted: March 6, 2018 by saacua in Jobs, News

Seeking part-time professional archivist for the Town of Garrett Park, Maryland.  Responsibilities include acquiring, authenticating, preserving, organizing and cataloging public town records and materials donated from private collections.  The archivist will be expected to maximize the use of archival software, train and supervise community and student volunteers, organize oral history recordings and their transcription, respond to requests for archival documents, report on the status of the archives to the Garrett Park Archives Committee and Town Manager, grow our existing archival database by promoting interest in continuing contributions to the archives, and ensure in-person and online access to our archives, which capture the 125 year-old history, culture and social life of Garrett Park.  The ideal candidate will have experience working with the archives of other small communities or non-profit organizations as well as experience giving presentations based on archival documents to community and student groups.  Please send a resume with education, experience, and professional archivist affiliations to Gene Swearingen, Town Manager,

Maryland State Archives 2018 Paid Summer Interns

Posted: January 25, 2018 by saacua in Jobs, News

STUDENT TECHNICAL ASST Recruitment #18-005302-0001
DEPARTMENT Archives DATE OPENED 1/17/2018 11:59:00 PMFILING DEADLINE 3/31/2018 11:59:00 PM SALARY $9.55 – $12.07/hour EMPLOYMENT TYPE Full-Time

The Maryland State Archives in Annapolis is dedicated to preserving Maryland’s records and history. The Archives’ Summer Internship Program provides opportunities for students interested in archival and library science, history, museum studies, and document conservation to gain valuable experience in the field.

LOCATION OF POSITION Maryland State Archives
350 Rowe Blvd.
Annapolis, MD  21401

Main Purpose Of Job: Student interns will engage in a variety of activities related to the management, preservation, use and circulation of archival collections. Individual intern assignments will vary, but duties may include: Assisting in the operations of the public search room, processing and cataloging records and collection items, handling, identifying, and inventorying records and collection items, digitizing records, conducting in-depth research on various topics in Maryland history, conserving and re-housing documents, books and other collection items, library collection development. Interns must be: Detail-oriented with a focus on accuracy, team oriented with good communication and customer service skills, able to work independently, willing to seek help when needed and able to carefully lift a 40lb box.

POSITION DUTIES: Interns are expected to work 35 hours per week, starting on May 30 through August 7. Job duties will vary by project, but will include: Cleaning and mending of documents and books,  identifying, inventoring and properly housing records and collection items,  digitizing records, retrieving records for patrons, responding to reference inquires,  data entry,  conducting biographical and thematic research on topics in Maryland history, assist with the Archives’ social media outreach and complete required program reports and evaluations.

MINIMUM QUALIFICATIONS: In order to be considered for an internship, must meet one of the following education requirements: EDUCATION-Be a current high school student and able to get a State Work Permit, -A current college student, undergraduate or graduate level. -Recent college graduate within the last year.  AND -Be a current resident of the state of Maryland or an enrolled student in a Maryland school.

DESIRED OR PREFERRED QUALIFICATIONS: Desired or Preferred Qualifications:
-Good computer skills and experience working with databases and with the Microsoft Suite of Programs (Word, Excel, PowerPoint), Google Mail and social media.
-Experienced working with archival collections.

SELECTION PROCESS: Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible list for at least one year). EXAMINATION PROCESS: The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.
Please report all experience and education that is related to this position.

FURTHER INSTRUCTIONS: The on-line application process is STRONGLY preferred.  If on-line application process is not available, you may submit a paper application, supplemental questionnaire (by the closing date) to:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston St., Suite 608
Baltimore, MD  21201

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
For inquiries regarding this recruitment, please call 410-767-4850
Resumes will NOT be accepted in lieu of completing the on-line or paper application. Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.
TTY  Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

Posted: January 5, 2018
Location: Washington, D.C.
Salary: Starting at 6000.00
Type: Full Time – Internship
Categories: Archives Management, Museum Archives, Personal Papers & Manuscripts
Preferred Education: Masters

The Jerome and Dorothy Lemelson Center for the Study of Invention and Innovation at the National Museum of American History, Smithsonian Institution, offers a full time, 10 week, archival internship opportunity for one graduate student each summer. The internship stipend is $6,000. Housing, benefits, and transportation are not provided. Internships are located in the Museum’s Archives Center, a manuscripts and special collections repository with more than 1,400 collections documenting a wide range of subject areas and a full time staff of nine.

The internship will:

-Enable new professionals to understand, identify, and manage the historical records of American invention and innovation;

-Expose interns to the Museum’s rich historical collections in the history of technology and 20th century material culture;

-Provide hands-on experience with archival collections that document invention and innovation;

-Create EAD finding aids to collections documenting invention and innovation;

-Engage interns in discussion of archival issues and practices and provide a wide range of professional experiences within the Museum.

The Application Process Applicants must apply through the Smithsonian online application system (SOLAA).

Complete applications must include the following:

-Internship Program application form;

-Undergraduate and graduate transcripts (unofficial transcripts are acceptable);

-Cover letter and resume;

-Essay discussing your interest in the archival profession and working with invention-related materials; and

-Two (2) letters of reference.

Applicants are strongly encouraged to consult the Archives Center’s Internship FAQ when completing this application. Applications must be submitted via the SOLAA system by 11:59 p.m. EST on March 1, 2018. Offers will be made by April 2, 2018. Internships begin on or after June 4, 2018. Because of high user volumes, the SOLAA website may exhibit poor performance on the afternoon/evening of March 1. Please plan ahead!

For further information, consult the FAQ or contact: Alison L. Oswald, Archivist National Museum of American History Smithsonian Institution Archives Center, Room 1100, MRC 601 P.O. Box 37012 Washington, DC 20013-7012 Phone (202) 633-3726 Fax (202) 786-2453 Email

Interns must be enrolled in a graduate degree program and have completed graduate course work in archival, library, or information management, and/or graduate course work in American history, American Studies, Museum Studies, Public History, or another area that relates to the history of invention and innovation in American society. Recent graduates may also apply.


Additional Salary Information: The internship stipend is $6,000. Housing, benefits, and transportation are not provided.

About National Museum of American History, Archives Center
The Archives Center supports the mission of the National Museum of American History by collecting, preserving, and providing access to archival documents that complement the museum’s exhibition, research, and collecting programs. The Archives Center holds more than 1,400 collections documenting the history of technology, invention and innovation, business and consumer culture, American music, and popular culture as well as many other topics.


The Virginia Museum of Fine Arts (VMFA) has an exciting opportunity for a qualified individual to fill the role of Archives Technician in the Library, Archives and Special Collections Department. The Archives Technician will be responsible for the assessment, organization and preservation of photographic materials from the Louis H. Draper Archive. The National Endowment for the Humanities awarded the VMFA a $173,833 grant to digitize, preserve and share its archive of photographs, negatives and other materials from Richmond-born photographer Draper (1935-2002). In the 1960s and 1970s, Draper played an influential role in capturing the vantage point of African Americans during the civil rights era, elevating their photographic representation beyond stereotypes often depicted in popular media. In 1963, he was a founding member of the Kamoinge Workshop, a collective of African American photographers.


Describe all photographic materials (2,822 prints, 42,116 negatives, 4,378 slides, and 748 contact sheets) and equipment (54 pieces including cameras and lenses) in accordance with VMFA’s metadata and description standards; update and maintain inventory of photographic materials and equipment; rehouse photographic materials and equipment into archivally sound materials; participate in meetings with the VMFA Paper Conservator regarding preservation needs and/or assessments of the materials as needed; participate in meetings with other VMFA staff about the upcoming Draper and Kamoinge exhibition, as needed; and follow VMFA’s handling protocols to ensure proper preservation of the materials.

NOTE: This is a grant funded position held for fifteen (15) month duration. Selected candidate will work twenty-five (25) hours per week. Continued employment is subject to the continuation of funds.


Demonstrated experience in cataloging, preserving and managing photographic collections in a library/archives environment. Possess knowledge of professional archival standards, principles, concepts, and practice, and understanding of and ability to apply descriptive metadata standards (DACS, EAD, AAT, etc.). Proficiency with Microsoft Office products, especially Excel and Access. Strong organizational and communication skills and ability to work independently and prioritize tasks with little on-site supervision needed.


The ideal candidate will possess subject knowledge of 20th Century photographic history.  ALA-accredited MLS degree preferred.


This position will be open until filled. Please contact the HR Office at (804)-340-1485, if you need assistance. EEO/AA, Virginia Values Veterans (V3) Certified Employer. Click here to apply for this position:

National Archives: Archival Internships

Posted: December 13, 2017 by saacua in Jobs, News

Each voluntary internship is unique and offers a variety of duties and requires different skills. Locations will also vary. Please browse our available opportunities and apply to the one(s) that best suits your interests.

Reference & Processing Sections (RDT) – College Park, MD

Internship Description

The aim of the Reference and Processing Sections is to provide interns a well rounded archival experience. First and foremost, interns are given the opportunity to work with primary documents. Second, interns usually work primarily with one archivist, who serves as a supervisor.

Records found in Washington, DC, and in College Park, MD, are broken down into following three subject areas:

  • military
  • navy and maritime records
  • civilian agencies

Prospective interns will work mainly in either reference or processing, but may have the opportunity to work in a limited capacity in the other section during their internship.

The following are brief descriptions of the duties an intern can expect to undertake:

Reference interns:

  • Respond to various researcher inquiries, usually by doing a cursory search of the records and then answering the request by letter or email.
  • Spend some time in the consultant’s room working with researchers in person.
  • Perform some processing work, such as writing descriptions and/or preparing box and/or folder lists.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.
  • Reference interns are usually assigned to one of the three subject area teams: military; navy /maritime; and civilian agencies.

Processing interns:

  • Will generally concentrate on one larger project (i.e., holdings maintenance on and/or arranging and describing records) and/or a few small projects (like box/folder lists).
  • Spend time in the consultant’s room greeting researchers in person.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.

Interested candidates must be enrolled in a degree granting program (at the undergraduate or graduate level) at the time of their internship; selected interns will need to provide a letter from their school verifying enrollment.  U.S. citizenship is required and selected interns must submit to a full background check.  Generally, internships at the National Archives are unpaid positions with the minimum requirement of 160 hours.  For the summer, it is preferred that an intern maintain a full-time schedule for at least 8-10 weeks, as it provides an intern with the best archival experience allowing him/her to take on more challenging projects.  However, not being able to work within these parameters will not exclude an intern applicant from being considered.

The Application Process

Please submit:

  1. Resume and cover letter
  2. Recent school transcript
  3. Letter of recommendation from a faculty member

Application deadlines for all internships are as follows:

  • Summer: March 5
  • Fall: July 5
  • Spring: November 5

For more information or to submit an application please contact:

Tina Ligon