Archive for the ‘Jobs’ Category

Maryland State Archives 2018 Paid Summer Interns

Posted: January 25, 2018 by saacua in Jobs, News

STUDENT TECHNICAL ASST Recruitment #18-005302-0001
DEPARTMENT Archives DATE OPENED 1/17/2018 11:59:00 PMFILING DEADLINE 3/31/2018 11:59:00 PM SALARY $9.55 – $12.07/hour EMPLOYMENT TYPE Full-Time

The Maryland State Archives in Annapolis is dedicated to preserving Maryland’s records and history. The Archives’ Summer Internship Program provides opportunities for students interested in archival and library science, history, museum studies, and document conservation to gain valuable experience in the field.

LOCATION OF POSITION Maryland State Archives
350 Rowe Blvd.
Annapolis, MD  21401

Main Purpose Of Job: Student interns will engage in a variety of activities related to the management, preservation, use and circulation of archival collections. Individual intern assignments will vary, but duties may include: Assisting in the operations of the public search room, processing and cataloging records and collection items, handling, identifying, and inventorying records and collection items, digitizing records, conducting in-depth research on various topics in Maryland history, conserving and re-housing documents, books and other collection items, library collection development. Interns must be: Detail-oriented with a focus on accuracy, team oriented with good communication and customer service skills, able to work independently, willing to seek help when needed and able to carefully lift a 40lb box.

POSITION DUTIES: Interns are expected to work 35 hours per week, starting on May 30 through August 7. Job duties will vary by project, but will include: Cleaning and mending of documents and books,  identifying, inventoring and properly housing records and collection items,  digitizing records, retrieving records for patrons, responding to reference inquires,  data entry,  conducting biographical and thematic research on topics in Maryland history, assist with the Archives’ social media outreach and complete required program reports and evaluations.

MINIMUM QUALIFICATIONS: In order to be considered for an internship, must meet one of the following education requirements: EDUCATION-Be a current high school student and able to get a State Work Permit, -A current college student, undergraduate or graduate level. -Recent college graduate within the last year.  AND -Be a current resident of the state of Maryland or an enrolled student in a Maryland school.

DESIRED OR PREFERRED QUALIFICATIONS: Desired or Preferred Qualifications:
-Good computer skills and experience working with databases and with the Microsoft Suite of Programs (Word, Excel, PowerPoint), Google Mail and social media.
-Experienced working with archival collections.

SELECTION PROCESS: Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be placed on the employment (eligible list for at least one year). EXAMINATION PROCESS: The assessment may consist of a rating of your education, training and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.
Please report all experience and education that is related to this position.

FURTHER INSTRUCTIONS: The on-line application process is STRONGLY preferred.  If on-line application process is not available, you may submit a paper application, supplemental questionnaire (by the closing date) to:
Department of Budget and Management
Recruitment and Examination Division
301 W. Preston St., Suite 608
Baltimore, MD  21201

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.
We will not consider information submitted after this date.
For inquiries regarding this recruitment, please call 410-767-4850
Resumes will NOT be accepted in lieu of completing the on-line or paper application. Appropriate accommodations for individuals with disabilities are available upon request by calling 410-767-3623.
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.
TTY  Users: call via Maryland Relay
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.


Posted: January 5, 2018
Location: Washington, D.C.
Salary: Starting at 6000.00
Type: Full Time – Internship
Categories: Archives Management, Museum Archives, Personal Papers & Manuscripts
Preferred Education: Masters

The Jerome and Dorothy Lemelson Center for the Study of Invention and Innovation at the National Museum of American History, Smithsonian Institution, offers a full time, 10 week, archival internship opportunity for one graduate student each summer. The internship stipend is $6,000. Housing, benefits, and transportation are not provided. Internships are located in the Museum’s Archives Center, a manuscripts and special collections repository with more than 1,400 collections documenting a wide range of subject areas and a full time staff of nine.

The internship will:

-Enable new professionals to understand, identify, and manage the historical records of American invention and innovation;

-Expose interns to the Museum’s rich historical collections in the history of technology and 20th century material culture;

-Provide hands-on experience with archival collections that document invention and innovation;

-Create EAD finding aids to collections documenting invention and innovation;

-Engage interns in discussion of archival issues and practices and provide a wide range of professional experiences within the Museum.

The Application Process Applicants must apply through the Smithsonian online application system (SOLAA).

Complete applications must include the following:

-Internship Program application form;

-Undergraduate and graduate transcripts (unofficial transcripts are acceptable);

-Cover letter and resume;

-Essay discussing your interest in the archival profession and working with invention-related materials; and

-Two (2) letters of reference.

Applicants are strongly encouraged to consult the Archives Center’s Internship FAQ when completing this application. Applications must be submitted via the SOLAA system by 11:59 p.m. EST on March 1, 2018. Offers will be made by April 2, 2018. Internships begin on or after June 4, 2018. Because of high user volumes, the SOLAA website may exhibit poor performance on the afternoon/evening of March 1. Please plan ahead!

For further information, consult the FAQ or contact: Alison L. Oswald, Archivist National Museum of American History Smithsonian Institution Archives Center, Room 1100, MRC 601 P.O. Box 37012 Washington, DC 20013-7012 Phone (202) 633-3726 Fax (202) 786-2453 Email

Interns must be enrolled in a graduate degree program and have completed graduate course work in archival, library, or information management, and/or graduate course work in American history, American Studies, Museum Studies, Public History, or another area that relates to the history of invention and innovation in American society. Recent graduates may also apply.


Additional Salary Information: The internship stipend is $6,000. Housing, benefits, and transportation are not provided.

About National Museum of American History, Archives Center
The Archives Center supports the mission of the National Museum of American History by collecting, preserving, and providing access to archival documents that complement the museum’s exhibition, research, and collecting programs. The Archives Center holds more than 1,400 collections documenting the history of technology, invention and innovation, business and consumer culture, American music, and popular culture as well as many other topics.


The Virginia Museum of Fine Arts (VMFA) has an exciting opportunity for a qualified individual to fill the role of Archives Technician in the Library, Archives and Special Collections Department. The Archives Technician will be responsible for the assessment, organization and preservation of photographic materials from the Louis H. Draper Archive. The National Endowment for the Humanities awarded the VMFA a $173,833 grant to digitize, preserve and share its archive of photographs, negatives and other materials from Richmond-born photographer Draper (1935-2002). In the 1960s and 1970s, Draper played an influential role in capturing the vantage point of African Americans during the civil rights era, elevating their photographic representation beyond stereotypes often depicted in popular media. In 1963, he was a founding member of the Kamoinge Workshop, a collective of African American photographers.


Describe all photographic materials (2,822 prints, 42,116 negatives, 4,378 slides, and 748 contact sheets) and equipment (54 pieces including cameras and lenses) in accordance with VMFA’s metadata and description standards; update and maintain inventory of photographic materials and equipment; rehouse photographic materials and equipment into archivally sound materials; participate in meetings with the VMFA Paper Conservator regarding preservation needs and/or assessments of the materials as needed; participate in meetings with other VMFA staff about the upcoming Draper and Kamoinge exhibition, as needed; and follow VMFA’s handling protocols to ensure proper preservation of the materials.

NOTE: This is a grant funded position held for fifteen (15) month duration. Selected candidate will work twenty-five (25) hours per week. Continued employment is subject to the continuation of funds.


Demonstrated experience in cataloging, preserving and managing photographic collections in a library/archives environment. Possess knowledge of professional archival standards, principles, concepts, and practice, and understanding of and ability to apply descriptive metadata standards (DACS, EAD, AAT, etc.). Proficiency with Microsoft Office products, especially Excel and Access. Strong organizational and communication skills and ability to work independently and prioritize tasks with little on-site supervision needed.


The ideal candidate will possess subject knowledge of 20th Century photographic history.  ALA-accredited MLS degree preferred.


This position will be open until filled. Please contact the HR Office at (804)-340-1485, if you need assistance. EEO/AA, Virginia Values Veterans (V3) Certified Employer. Click here to apply for this position:

National Archives: Archival Internships

Posted: December 13, 2017 by saacua in Jobs, News

Each voluntary internship is unique and offers a variety of duties and requires different skills. Locations will also vary. Please browse our available opportunities and apply to the one(s) that best suits your interests.

Reference & Processing Sections (RDT) – College Park, MD

Internship Description

The aim of the Reference and Processing Sections is to provide interns a well rounded archival experience. First and foremost, interns are given the opportunity to work with primary documents. Second, interns usually work primarily with one archivist, who serves as a supervisor.

Records found in Washington, DC, and in College Park, MD, are broken down into following three subject areas:

  • military
  • navy and maritime records
  • civilian agencies

Prospective interns will work mainly in either reference or processing, but may have the opportunity to work in a limited capacity in the other section during their internship.

The following are brief descriptions of the duties an intern can expect to undertake:

Reference interns:

  • Respond to various researcher inquiries, usually by doing a cursory search of the records and then answering the request by letter or email.
  • Spend some time in the consultant’s room working with researchers in person.
  • Perform some processing work, such as writing descriptions and/or preparing box and/or folder lists.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.
  • Reference interns are usually assigned to one of the three subject area teams: military; navy /maritime; and civilian agencies.

Processing interns:

  • Will generally concentrate on one larger project (i.e., holdings maintenance on and/or arranging and describing records) and/or a few small projects (like box/folder lists).
  • Spend time in the consultant’s room greeting researchers in person.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.

Interested candidates must be enrolled in a degree granting program (at the undergraduate or graduate level) at the time of their internship; selected interns will need to provide a letter from their school verifying enrollment.  U.S. citizenship is required and selected interns must submit to a full background check.  Generally, internships at the National Archives are unpaid positions with the minimum requirement of 160 hours.  For the summer, it is preferred that an intern maintain a full-time schedule for at least 8-10 weeks, as it provides an intern with the best archival experience allowing him/her to take on more challenging projects.  However, not being able to work within these parameters will not exclude an intern applicant from being considered.

The Application Process

Please submit:

  1. Resume and cover letter
  2. Recent school transcript
  3. Letter of recommendation from a faculty member

Application deadlines for all internships are as follows:

  • Summer: March 5
  • Fall: July 5
  • Spring: November 5

For more information or to submit an application please contact:

Tina Ligon

Motion Picture Preservation Technicians (two positions) at National Archives- College Park, MD

• Open & closing dates
12/12/2017 to 12/27/2017

• Salary
$44,941 to $58,428 per year

• Pay scale & grade
GS 7

• Work schedule

• Appointment type

2 vacancies in the following location:
• College Park, MD

Relocation expenses reimbursed

This job is open to
• U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

Announcement number

Control number

This position is part of the Motion Picture Lab, National Archives and Records Administration. As a Motion Picture Preservation Technician, you will perform duties associated with preserving motion pictures, film inspection, digitizing original archival motion picture holdings, managing digital surrogates and derivatives, creating technical and administrative metadata, and producing physical media copies.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government – more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit:
Learn more about this agency

As a Motion Picture Preservation Technician, typical work assignments include:
o Inspecting incoming and permanent motion picture holdings, related to long-term motion preservation and digitization projects.
o Performing film scanning, processing and trans-coding ofn audio and video files.
o Working with a wide range of motion picture records, such as nitrate, acetate, polyester, black-and-white and original and duplicate negatives.
o Creating administrative and technical metadata to document the digitization process.
o Operating various equipment for the purpose of repair and/or motion picture conservation, such as scanners, audio/video digitization systems, and color/correction editing software.
o Using customer service skills to interact with a wide range of NARA personnel (e.g., archivists, managers and specialists).

Travel Required
Not required

Supervisory status

Promotion Potential

2018 Archives of American Gardens Internship

Deadline: February 1, 2018

The Smithsonian’s Archives of American Gardens, an archival program managed by the Horticulture Collections Management & Education branch of Smithsonian Gardens, is seeking interns to assist with the following projects:  Digital asset management of born digital or newly digitized materials  Cataloging photographic materials including new submissions to the Garden Club of America Collection  Researching and writing on garden history and design topics to develop succinct reports for Garden Club of America field volunteers  Developing timely, educational content for Smithsonian Gardens social media platforms to promote holdings in the Archives  Assisting with special projects as necessary (i.e. reviewing transcribed materials in the Smithsonian’s Transcription Center)

Desired qualifications:  Graduate degree candidate in museum studies, public history or information studies with courses in collections management for archives or museums  A very high attention to detail and excellent organizational skills  Knowledge of archival description standards: DACS, MARC, and EAD  Previous experience working with photographic or visual materials preferred

Location: Smithsonian Gardens’ headquarters at Capital Gallery West, 600 Maryland Ave, S.W., Washington, D.C. Located near the L’Enfant Metro station (Blue, Yellow, Green, or Orange subway lines) – Smithsonian museums exit.

Schedule: Starting as early as April through December of 2018. 24-40 hours per week. Funding: Up to $4,000 full time for a 10-week internship. Stipend available through The Garden Club of America if application received by the Feb. 1 deadline.

How to Apply: Applicants must create an account and submit an application online to the Smithsonian Online Academic Application System (SOLAA) at Questions If you have questions about the internship or application process, please contact Museum Specialist Kelly Crawford at or 202-633-5844.

Happy Archives Month!  We have revised this project-based part-time
position description and are opening it to under-employed archival
professionals, retirees and/or to students who have completed at least one
full year of a Masters degree in History, Library Science or Archival
Management.  The schedule is very flexible, and the items to be digitized
will be selected by our client from an extraordinarily rich collection of
images and documents from the 20th century.

The Winthrop Group’s Information & Archival Services Division has an
immediate opening for a self-directed Digital Imaging Archivist to manage a
selective digitization and metadata project of institutional and personal
papers in the Washington, DC area.  The position requires a
detail-oriented, conscientious and careful individual who will be
responsible for creating high-quality results.

*Primary Tasks and Responsibilities*
This position will be part of a team and will require collaboration,
cooperation and collegiality. The Digital Imaging Archivist will be
responsible for

– Putting in order and preparing items to be scanned at high-resolution
– Identifying and using appropriate scanning equipment to digitize items
and to embed metadata
– Inspecting scanned images to ensure they are digitized accurately,
consistently and clearly and OCR’d when needed
– Conducting quality control reviews
– Composing brief collection statements to accompany some digitized

*Required Qualifications*

– Coursework in MLS/MLIS or MA in history
– Detail-oriented and proficient in finding practical solutions
– Familiarity with digitization workflows and descriptive metadata
– Strong and effective written and verbal communications skills

*Preferred Qualifications*

– Ability to work hard and fast with minimal supervision
– Willingness to provide rigorous quality control review
– Familiarity with scanning systems, file formats, bit depth, image
resolution, etc.

For more information, see our website listing:

Best regards,


David Kay
Manager, Information & Archival Services
The Winthrop Group, Inc.

Open & closing dates: 10/19/2017 to 10/26/2017
Salary: $40,442 to $52,579 per year

Pay scale & grade: GS 6

Work schedule: Full-Time

Appointment type: Permanent

Locations: 6 vacancies in the following locations

Washington DC, DC, College Park, MD
This job is open to The public

U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

Announcement number: JD10064758TBD
Control number: 482051100



Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government – more than 10 billion of them.

As an Archives Technician at the Archival Operations office in Washington D. C. or College Park you will perform non-professional, quasi-professional, and technical work that supports access to the archival holdings and physical and intellectual control over records.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit:

As an Archives Technician, typical work assignments include:

Providing written or oral “first-line” reference assistance and consultation, responding to all forms of inquiry concerning NARA’s archival holdings.

Carrying out tasks in support of providing and managing reproduction services in all formats.

Assisting researchers in navigating progressively more complex finding aid systems and establishing connections between related archival sources.
Evaluating the physical condition of records in the course of other duties and alerting supervisor or other designated staff to condition problems that limit access or threaten the safety of records; determining and/or carrying out the appropriate preservation and/or holding maintenance actions for all record formats.

Assisting in monitoring of temperature and relative humidity control devices within the archives storage and records areas; gathering and uploading environmental data, alerting supervisor or other responsible authority to record and storage condition problems; supporting disaster recovery operations; creating or updating needs assessment forms for entries in the official physical control system to reflect preservation and/or holding maintenance needs or actions completed.

Completing moderate to complex reformatting projects under the direction of an Archivist.

Preparing online catalog descriptions of holdings at all levels according to NARA’s lifecycle standards and Research Services policies and procedures; developing and implementing moderately complex archival description projects and developing finding aids for complex records under the direction of an Archivist.

Assisting in the accessioning and disposal of all record types under the guidance of an Archives Specialist or Archivist.

Coordinating, monitoring or carrying out the physical relocation and shelving of holdings.

Greeting visitors, assisting with registration and directing to appropriate NARA resources; anticipating, identifying, and resolving customer service problems pertaining to reference and associated records handling and security issues.

Physical Demands / Work Environment: You must be physically able to perform the duties of this position which include climbing ladders and lifting boxes of records stored up to 14 feet above the floor and typically weighing 30 pounds, occasionally more, maneuvering on cat-walks, and considerable standing, walking, stooping, bending, and lifting. Work is performed in office areas, research rooms, records storage area, processing areas, and loading docks. Some environmental extremes such as heat and cold, higher than normal humidity, dust, and occasional chemical fumes and vapors may be encountered.

Travel Required: Not required

Supervisory status: No

Promotion Potential: 7

Part-Time Processing Archivist for the African American Episcopal Historical Collection (AAEHC)

Virginia Theological Seminary, a graduate school of theology in Alexandria, VA, seeks a part-time (20 hours per week) Part-Time Processing Archivist who will be responsible for assisting with curation of physical and digital exhibitions of items from the collection.

Duties include: Receives, accessions, arranges, describes, and preserves the archival holdings of the AAEHC abiding by standard archival policies and procedures; Assists with AAEHC archives reference services to patrons and coverage of archives hours of operation; Collaborates with staff to produce MARC bibliographic records, finding aids, and collection descriptions of AAEHC archival collections; Participates in coverage of staff rotation of librarian on duty for evening/week-end coverage and provides circulation coverage and/or supervision as assigned. Opens and closes the library building as needed; Performs other duties as assigned by the Archivist for the AAEHC, Seminary Archivist, or Head Librarian.

Desired candidates will have archival training or experience. Preferred candidates should have knowledge of African American history or historiography and familiarity with the Episcopal Church. Successful candidates should have strong computer literacy and excellent organizational and analytical skills required; The ability to communicate effectively both orally and in writing, and ability to work effectively with staff, supervisors, and patrons required.

Candidates are required to have a Bachelor’s Degree and the ability to lift and move archival boxes up to 35 pounds required.

Those interested in applying for this position are invited to submit a resume and a cover letter to

There is a unique paid internship opportunity open at AIRP. The mission of the American Institute for Radiologic Pathology (AIRP), sponsored by the American College of Radiology (ACR), is to deliver unequalled training to radiology residents, fellows, and practicing radiologists from around the world. The four-week Radiologic Pathology Correlation Course is designed to aid residents and fellows in their endeavors to achieve excellence in the technologically advancing specialty of radiology, by employing radiologic-pathologic correlation in the identification of disease.

The AIRP archival internship is designed to refine and enhance the intern’s interest in medical professions, digital archives or health information fields. Part of the program will include instruction in medical administration regarding the handling of patient records in a medical education setting, and the remainder of the program will work with archival case quality assurance and accessioning of histologic pathology slides. Selected candidate will work closely with the AIRP Case Archivist to document, accession digital images, and return pathologic slides to world-wide institutions. The qualified candidate will have the opportunity to work on site part-time (based on the academic schedule) from September to June 2017.

The preferred candidate will possess the following skills:

• Strong organization skills and attention to detail
• Familiarity with medical terminology
• Microsoft Office Word and Excel
• Familiarity with Adobe Professional and Adobe Photoshop
• Ability to work under pressure and meet deadlines

In addition to completing assigned projects, interns will perform routine department tasks, as requested. Participants will have the opportunity to attend program lectures during the Rad-Path Correlation Course at the AFI Silver Theatre, and/or other program enrichment activities as directed. Interns will adhere to all AIRP and ACR rules and standards of conduct.

Activities are as follows:

Identifies various modalities of medical imaging, and how to ensure quality images are placed in department’s digital archive

ACR offers competitive compensation and an exceptional benefits package including a defined contribution pension plan, 403B, paid vacation, paid personal days, paid holidays and sick days, all major insurances – life, health, dental, prescription, AD&D, short and long term disability, flexible spending, tuition reimbursement, wellness benefit, a business casual/people friendly work environment and more! The American College of Radiology is a government contractor and is committed to the hiring of qualified Veterans, Individuals with Disabilities, women and minorities for all locations including Reston, VA; Washington, D.C.; Silver Spring, MD; and Philadelphia, PA.

The American College of Radiology is an Equal Employment Opportunity and Affirmative Action Employer committed to the value of workforce diversity. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, national origin, physical or mental disability, protected veterans, genetic information, and sexual orientation.