The Virginia Museum of Fine Arts (VMFA) has an exciting opportunity for a qualified individual to fill the role of Archives Technician in the Library, Archives and Special Collections Department. The Archives Technician will be responsible for the assessment, organization and preservation of photographic materials from the Louis H. Draper Archive. The National Endowment for the Humanities awarded the VMFA a $173,833 grant to digitize, preserve and share its archive of photographs, negatives and other materials from Richmond-born photographer Draper (1935-2002). In the 1960s and 1970s, Draper played an influential role in capturing the vantage point of African Americans during the civil rights era, elevating their photographic representation beyond stereotypes often depicted in popular media. In 1963, he was a founding member of the Kamoinge Workshop, a collective of African American photographers.


Describe all photographic materials (2,822 prints, 42,116 negatives, 4,378 slides, and 748 contact sheets) and equipment (54 pieces including cameras and lenses) in accordance with VMFA’s metadata and description standards; update and maintain inventory of photographic materials and equipment; rehouse photographic materials and equipment into archivally sound materials; participate in meetings with the VMFA Paper Conservator regarding preservation needs and/or assessments of the materials as needed; participate in meetings with other VMFA staff about the upcoming Draper and Kamoinge exhibition, as needed; and follow VMFA’s handling protocols to ensure proper preservation of the materials.

NOTE: This is a grant funded position held for fifteen (15) month duration. Selected candidate will work twenty-five (25) hours per week. Continued employment is subject to the continuation of funds.


Demonstrated experience in cataloging, preserving and managing photographic collections in a library/archives environment. Possess knowledge of professional archival standards, principles, concepts, and practice, and understanding of and ability to apply descriptive metadata standards (DACS, EAD, AAT, etc.). Proficiency with Microsoft Office products, especially Excel and Access. Strong organizational and communication skills and ability to work independently and prioritize tasks with little on-site supervision needed.


The ideal candidate will possess subject knowledge of 20th Century photographic history.  ALA-accredited MLS degree preferred.


This position will be open until filled. Please contact the HR Office at (804)-340-1485, if you need assistance. EEO/AA, Virginia Values Veterans (V3) Certified Employer. Click here to apply for this position:


National Archives: Archival Internships

Posted: December 13, 2017 by saacua in Jobs, News

Each voluntary internship is unique and offers a variety of duties and requires different skills. Locations will also vary. Please browse our available opportunities and apply to the one(s) that best suits your interests.

Reference & Processing Sections (RDT) – College Park, MD

Internship Description

The aim of the Reference and Processing Sections is to provide interns a well rounded archival experience. First and foremost, interns are given the opportunity to work with primary documents. Second, interns usually work primarily with one archivist, who serves as a supervisor.

Records found in Washington, DC, and in College Park, MD, are broken down into following three subject areas:

  • military
  • navy and maritime records
  • civilian agencies

Prospective interns will work mainly in either reference or processing, but may have the opportunity to work in a limited capacity in the other section during their internship.

The following are brief descriptions of the duties an intern can expect to undertake:

Reference interns:

  • Respond to various researcher inquiries, usually by doing a cursory search of the records and then answering the request by letter or email.
  • Spend some time in the consultant’s room working with researchers in person.
  • Perform some processing work, such as writing descriptions and/or preparing box and/or folder lists.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.
  • Reference interns are usually assigned to one of the three subject area teams: military; navy /maritime; and civilian agencies.

Processing interns:

  • Will generally concentrate on one larger project (i.e., holdings maintenance on and/or arranging and describing records) and/or a few small projects (like box/folder lists).
  • Spend time in the consultant’s room greeting researchers in person.
  • A small percentage of an intern’s time may include assisting staff with retrieving and refiling records requested by researchers.

Interested candidates must be enrolled in a degree granting program (at the undergraduate or graduate level) at the time of their internship; selected interns will need to provide a letter from their school verifying enrollment.  U.S. citizenship is required and selected interns must submit to a full background check.  Generally, internships at the National Archives are unpaid positions with the minimum requirement of 160 hours.  For the summer, it is preferred that an intern maintain a full-time schedule for at least 8-10 weeks, as it provides an intern with the best archival experience allowing him/her to take on more challenging projects.  However, not being able to work within these parameters will not exclude an intern applicant from being considered.

The Application Process

Please submit:

  1. Resume and cover letter
  2. Recent school transcript
  3. Letter of recommendation from a faculty member

Application deadlines for all internships are as follows:

  • Summer: March 5
  • Fall: July 5
  • Spring: November 5

For more information or to submit an application please contact:

Tina Ligon

Motion Picture Preservation Technicians (two positions) at National Archives- College Park, MD

• Open & closing dates
12/12/2017 to 12/27/2017

• Salary
$44,941 to $58,428 per year

• Pay scale & grade
GS 7

• Work schedule

• Appointment type

2 vacancies in the following location:
• College Park, MD

Relocation expenses reimbursed

This job is open to
• U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

Announcement number

Control number

This position is part of the Motion Picture Lab, National Archives and Records Administration. As a Motion Picture Preservation Technician, you will perform duties associated with preserving motion pictures, film inspection, digitizing original archival motion picture holdings, managing digital surrogates and derivatives, creating technical and administrative metadata, and producing physical media copies.

Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government – more than 10 billion of them.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit:
Learn more about this agency

As a Motion Picture Preservation Technician, typical work assignments include:
o Inspecting incoming and permanent motion picture holdings, related to long-term motion preservation and digitization projects.
o Performing film scanning, processing and trans-coding ofn audio and video files.
o Working with a wide range of motion picture records, such as nitrate, acetate, polyester, black-and-white and original and duplicate negatives.
o Creating administrative and technical metadata to document the digitization process.
o Operating various equipment for the purpose of repair and/or motion picture conservation, such as scanners, audio/video digitization systems, and color/correction editing software.
o Using customer service skills to interact with a wide range of NARA personnel (e.g., archivists, managers and specialists).

Travel Required
Not required

Supervisory status

Promotion Potential

2018 Archives of American Gardens Internship

Deadline: February 1, 2018

The Smithsonian’s Archives of American Gardens, an archival program managed by the Horticulture Collections Management & Education branch of Smithsonian Gardens, is seeking interns to assist with the following projects:  Digital asset management of born digital or newly digitized materials  Cataloging photographic materials including new submissions to the Garden Club of America Collection  Researching and writing on garden history and design topics to develop succinct reports for Garden Club of America field volunteers  Developing timely, educational content for Smithsonian Gardens social media platforms to promote holdings in the Archives  Assisting with special projects as necessary (i.e. reviewing transcribed materials in the Smithsonian’s Transcription Center)

Desired qualifications:  Graduate degree candidate in museum studies, public history or information studies with courses in collections management for archives or museums  A very high attention to detail and excellent organizational skills  Knowledge of archival description standards: DACS, MARC, and EAD  Previous experience working with photographic or visual materials preferred

Location: Smithsonian Gardens’ headquarters at Capital Gallery West, 600 Maryland Ave, S.W., Washington, D.C. Located near the L’Enfant Metro station (Blue, Yellow, Green, or Orange subway lines) – Smithsonian museums exit.

Schedule: Starting as early as April through December of 2018. 24-40 hours per week. Funding: Up to $4,000 full time for a 10-week internship. Stipend available through The Garden Club of America if application received by the Feb. 1 deadline.

How to Apply: Applicants must create an account and submit an application online to the Smithsonian Online Academic Application System (SOLAA) at Questions If you have questions about the internship or application process, please contact Museum Specialist Kelly Crawford at or 202-633-5844.

Happy Archives Month!  We have revised this project-based part-time
position description and are opening it to under-employed archival
professionals, retirees and/or to students who have completed at least one
full year of a Masters degree in History, Library Science or Archival
Management.  The schedule is very flexible, and the items to be digitized
will be selected by our client from an extraordinarily rich collection of
images and documents from the 20th century.

The Winthrop Group’s Information & Archival Services Division has an
immediate opening for a self-directed Digital Imaging Archivist to manage a
selective digitization and metadata project of institutional and personal
papers in the Washington, DC area.  The position requires a
detail-oriented, conscientious and careful individual who will be
responsible for creating high-quality results.

*Primary Tasks and Responsibilities*
This position will be part of a team and will require collaboration,
cooperation and collegiality. The Digital Imaging Archivist will be
responsible for

– Putting in order and preparing items to be scanned at high-resolution
– Identifying and using appropriate scanning equipment to digitize items
and to embed metadata
– Inspecting scanned images to ensure they are digitized accurately,
consistently and clearly and OCR’d when needed
– Conducting quality control reviews
– Composing brief collection statements to accompany some digitized

*Required Qualifications*

– Coursework in MLS/MLIS or MA in history
– Detail-oriented and proficient in finding practical solutions
– Familiarity with digitization workflows and descriptive metadata
– Strong and effective written and verbal communications skills

*Preferred Qualifications*

– Ability to work hard and fast with minimal supervision
– Willingness to provide rigorous quality control review
– Familiarity with scanning systems, file formats, bit depth, image
resolution, etc.

For more information, see our website listing:

Best regards,


David Kay
Manager, Information & Archival Services
The Winthrop Group, Inc.

Open & closing dates: 10/19/2017 to 10/26/2017
Salary: $40,442 to $52,579 per year

Pay scale & grade: GS 6

Work schedule: Full-Time

Appointment type: Permanent

Locations: 6 vacancies in the following locations

Washington DC, DC, College Park, MD
This job is open to The public

U.S. citizens, nationals or those who owe allegiance to the U.S., and excepted service employees.

Announcement number: JD10064758TBD
Control number: 482051100



Whether you are new to the Federal Government or an experienced professional seeking a career change, you can make history at the National Archives. Our dedicated staff works across a variety of career fields to safeguard the records of the Federal Government – more than 10 billion of them.

As an Archives Technician at the Archival Operations office in Washington D. C. or College Park you will perform non-professional, quasi-professional, and technical work that supports access to the archival holdings and physical and intellectual control over records.

Visit our Employee Gallery at to see the kinds of dynamic projects our staff are undertaking. If you want a career where you can see the difference your work makes, then join the National Archives!

For more information, visit:

As an Archives Technician, typical work assignments include:

Providing written or oral “first-line” reference assistance and consultation, responding to all forms of inquiry concerning NARA’s archival holdings.

Carrying out tasks in support of providing and managing reproduction services in all formats.

Assisting researchers in navigating progressively more complex finding aid systems and establishing connections between related archival sources.
Evaluating the physical condition of records in the course of other duties and alerting supervisor or other designated staff to condition problems that limit access or threaten the safety of records; determining and/or carrying out the appropriate preservation and/or holding maintenance actions for all record formats.

Assisting in monitoring of temperature and relative humidity control devices within the archives storage and records areas; gathering and uploading environmental data, alerting supervisor or other responsible authority to record and storage condition problems; supporting disaster recovery operations; creating or updating needs assessment forms for entries in the official physical control system to reflect preservation and/or holding maintenance needs or actions completed.

Completing moderate to complex reformatting projects under the direction of an Archivist.

Preparing online catalog descriptions of holdings at all levels according to NARA’s lifecycle standards and Research Services policies and procedures; developing and implementing moderately complex archival description projects and developing finding aids for complex records under the direction of an Archivist.

Assisting in the accessioning and disposal of all record types under the guidance of an Archives Specialist or Archivist.

Coordinating, monitoring or carrying out the physical relocation and shelving of holdings.

Greeting visitors, assisting with registration and directing to appropriate NARA resources; anticipating, identifying, and resolving customer service problems pertaining to reference and associated records handling and security issues.

Physical Demands / Work Environment: You must be physically able to perform the duties of this position which include climbing ladders and lifting boxes of records stored up to 14 feet above the floor and typically weighing 30 pounds, occasionally more, maneuvering on cat-walks, and considerable standing, walking, stooping, bending, and lifting. Work is performed in office areas, research rooms, records storage area, processing areas, and loading docks. Some environmental extremes such as heat and cold, higher than normal humidity, dust, and occasional chemical fumes and vapors may be encountered.

Travel Required: Not required

Supervisory status: No

Promotion Potential: 7

Join SAA as a Student Member!

Posted: October 1, 2017 by saacua in Events, News

Prepared by Lisa Moore

Benefits of joining while you’re a student: It’s cheaper!

Student rates are $53; regular individual rates range from $105 to $310 per year, depending on your income.

AGLISS will reimburse you, so then it’s FREE!

Other benefits:

Online access to American Archivist, the SAA journal of record

One-year subscription to Archival Outlook (published 6 times a year)

Discounts on SAA annual meeting and workshop registrations

Discounts on SAA publications (like textbooks for our archives classes!)

Opportunity to participate in SAA sections

Opportunity to participate in SAA’s mentoring program

Also, you can vote on SAA matters, such as voting for officers, or voting for issues that are being debated.

How to Join and reimburse: 

1. Go to and click on “Student Membership.”

Click on “Join Now” button, and enter the relevant information in the fields as prompted. You’ll have the option to sign up for different sections, if you’re interested. (For instance, there’s a Students and New Archives Professionals section (SNAP) that’s great for networking. Other section topics include oral history, performing arts, web archiving, labor archives, religious collections, archives and archivists of color, and more.) Many of the sections are free to join.

Once you enter your personal info and credit/debit card info, pay the $53. You’ll get a receipt and a confirmation email. Save those as pdfs.

2. After you get the email, you must send SAA proof that you’re an enrolled student at an accredited program. Send a screen capture of this semester’s class schedule (from Cardinal Station) that includes your name and today’s date, or a signed letter from your faculty advisor verifying your enrollment, to, or fax to 312-606-0728.

That’s it! SAA will notify you shortly that your membership process is complete.

3. Then, send both pdfs (payment receipt and membership acknowledgment) to AGLISS for reimbursement. In your email to, spell out to what address you want your reimbursement check sent, and the amount, and attach both pdfs. You’ll be reimbursed in 3-4 weeks.

CUA & Special Olympics Archiving Project

Posted: September 29, 2017 by emilyhewittcua in News

My name is Emily Hewitt, and I just started pursuing my Master of Science in Library and Information Science (MSLIS) degree at CUA in May 2017. I am enrolled in CUA’s Cultural Heritage Information Management course of study, and my dream job is to work as an archivist at either a university archives or museum. I have a passion for music, American history, and 20th century history, so any libraries, museums, or cultural heritage institutions that have records on those topics are of great interest to me.

Currently I am working in conjunction with CUA as an Archival Assistant for Special Olympics at their Washington, D.C headquarters. For the next two years I will be working with Special Olympics staff members, CUA professor Dr. Jane Zhang, and CUA student Isabelle Murphy to organize all of Special Olympics’ documents, digital records, audiovisual records, photographs, and objects. Dr. Zhang and I have been working on this project since the beginning of June, and Isabelle just recently joined us during the last week of August.

When I first saw the job announcement in May for this Archival Assistant position I was immediately interested in applying. The mission of Special Olympics is “to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities.” I loved the idea of working for such an inclusive organization, and I strongly believe that the struggles and achievements of individuals with intellectual disabilities should be preserved and recorded in order to remember and honor all the obstacles they have overcome throughout history. Furthermore, I was aware that Special Olympics was founded by Eunice Kennedy Shriver, and since I am very interested in American and 20th century history, I was fascinated with the opportunity to learn more about the Kennedy family’s work and influence on Special Olympics by organizing Special Olympics’ records and historical objects.

Since starting work in June, we have gotten a lot of work done, and I have learned so much about how to begin a large scale archiving project. Essentially, our project has four major phases which will encompass the entirety of the next 2 years. The phases are as follows:

  • Phase One: Evaluate and inventory records and objects stored at Special Olympics Headquarters and at their Iron Mountain off-site storage facilities. This inventory includes semi-active and active records, as well as photo and video assets. At the end of this phase we will have a preliminary inventory list of Special Olympics’ records and historical objects.
  • Phase Two: Conduct analysis and create a records retention schedule. The records retention schedule will outline the proper methods of identifying digital records, audio-visual records, paper records, photographic records, and objects, and how and when to appropriately store or dispose of these materials. Although Special Olympics already has a records retention schedule, most of the records listed only pertain to the Finance, Human Resources, and Legal departments. There are many other Special Olympics departments, such as Sports, Communications & Marketing, and Games & Competition, that produce, maintain, and receive significant records that should also be included in the records retention schedule. We must interview staff members from these additional departments in order to determine which records they would like to keep permanently, and which records they would like to destroy after a certain number of years. Once we gather their input, we will be able to create a new records retention schedule that will include instructions on how to keep or dispose of records from all departments throughout Special Olympics headquarters.
  • Phase Three: Apply the approved records retention schedule and begin building the archival collection. During this phase, we will begin weeding Special Olympics’ records and objects, and we will properly destroy records and objects that have past their disposal date on the approved records retention schedule. We will also organize and re-house records and objects that are considered permanent collections. By the end of this phase, we will have developed archival finding aids for Special Olympics.
  • Phase Four: Digitize selected records as part of the digital archival collection and include best possible metadata. This process will include scanning paper records and photographs and uploading them into a central digital repository as well as organizing born-digital materials. We also plan on digitizing and uploading video footage onto the digital repository as well.

Over the past three months, we have almost completed phase one, and we have just recently started on phase two. We spent most of July taking inventory of all of the records and objects throughout Special Olympics headquarters, and in August we took three all-day trips to an Iron Mountain storage facility to review over 600 boxes there. It seems that every time we think we are done surveying and inventorying, new records and objects that need to be reviewed come into our radar!

Surveying Special Olympics’ records and objects has been very interesting so far, and I truly have learned so much about Special Olympics’ history and workflow just by handling their materials. Some of the materials we have reviewed include paper records from all departments, scrapbooks from Special Olympics games, correspondence from Eunice Kennedy Shriver and Sargent Shriver, photographs from the 1960s-2010s, medals and ribbons from World Games, and more VHS tapes than anyone could imagine!

Sometimes while sifting through all of the numerous boxes, drawers, and storage rooms we will find very fascinating and historically significant items, which we have been calling “treasures.”  Some of the “treasures” we have discovered include 1990s Wheaties cereal boxes that feature pictures of Special Olympics athletes, an annotated draft of The Loretta Claiborne Story script, and Special Olympics Games results from the 1970s.

Within the next two months, we will complete our interviews with Special Olympics staff members, and we will start to finalize a records retention schedule that eventually will be approved by all departments. It is a daunting but exciting task knowing that we will develop a records retention schedule that will be utilized by Special Olympics staff long after our initial two year project is finished.

I am very grateful that I have the opportunity to learn how to create a records retention schedule, develop an archival repository, and digitize different types of media all while pursuing my CUA MSLIS degree. Special Olympics is an incredible place to work, and I already feel like I know so much about the history and workflow of the organization. Working under the guidance of Dr. Zhang has also been incredibly beneficial as I am currently enrolled in her Archives Management class for the fall semester. I am greatly looking forward to applying what I will be learning in the classroom to my work here at Special Olympics!

1997 Wheaties cereal box featuring Special Olympics athlete Jennifer Finzel

At the Iron Mountain storage facility with Dr. Zhang and Kate McKenna, Special Olympics’ Editorial and Multimedia Director. We took this picture right after we finished reviewing over 600 boxes of records and objects!

Inventorying boxes of records and objects

A glimpse into Special Olympics’ video library

Part-Time Processing Archivist for the African American Episcopal Historical Collection (AAEHC)

Virginia Theological Seminary, a graduate school of theology in Alexandria, VA, seeks a part-time (20 hours per week) Part-Time Processing Archivist who will be responsible for assisting with curation of physical and digital exhibitions of items from the collection.

Duties include: Receives, accessions, arranges, describes, and preserves the archival holdings of the AAEHC abiding by standard archival policies and procedures; Assists with AAEHC archives reference services to patrons and coverage of archives hours of operation; Collaborates with staff to produce MARC bibliographic records, finding aids, and collection descriptions of AAEHC archival collections; Participates in coverage of staff rotation of librarian on duty for evening/week-end coverage and provides circulation coverage and/or supervision as assigned. Opens and closes the library building as needed; Performs other duties as assigned by the Archivist for the AAEHC, Seminary Archivist, or Head Librarian.

Desired candidates will have archival training or experience. Preferred candidates should have knowledge of African American history or historiography and familiarity with the Episcopal Church. Successful candidates should have strong computer literacy and excellent organizational and analytical skills required; The ability to communicate effectively both orally and in writing, and ability to work effectively with staff, supervisors, and patrons required.

Candidates are required to have a Bachelor’s Degree and the ability to lift and move archival boxes up to 35 pounds required.

Those interested in applying for this position are invited to submit a resume and a cover letter to

There is a unique paid internship opportunity open at AIRP. The mission of the American Institute for Radiologic Pathology (AIRP), sponsored by the American College of Radiology (ACR), is to deliver unequalled training to radiology residents, fellows, and practicing radiologists from around the world. The four-week Radiologic Pathology Correlation Course is designed to aid residents and fellows in their endeavors to achieve excellence in the technologically advancing specialty of radiology, by employing radiologic-pathologic correlation in the identification of disease.

The AIRP archival internship is designed to refine and enhance the intern’s interest in medical professions, digital archives or health information fields. Part of the program will include instruction in medical administration regarding the handling of patient records in a medical education setting, and the remainder of the program will work with archival case quality assurance and accessioning of histologic pathology slides. Selected candidate will work closely with the AIRP Case Archivist to document, accession digital images, and return pathologic slides to world-wide institutions. The qualified candidate will have the opportunity to work on site part-time (based on the academic schedule) from September to June 2017.

The preferred candidate will possess the following skills:

• Strong organization skills and attention to detail
• Familiarity with medical terminology
• Microsoft Office Word and Excel
• Familiarity with Adobe Professional and Adobe Photoshop
• Ability to work under pressure and meet deadlines

In addition to completing assigned projects, interns will perform routine department tasks, as requested. Participants will have the opportunity to attend program lectures during the Rad-Path Correlation Course at the AFI Silver Theatre, and/or other program enrichment activities as directed. Interns will adhere to all AIRP and ACR rules and standards of conduct.

Activities are as follows:

Identifies various modalities of medical imaging, and how to ensure quality images are placed in department’s digital archive

ACR offers competitive compensation and an exceptional benefits package including a defined contribution pension plan, 403B, paid vacation, paid personal days, paid holidays and sick days, all major insurances – life, health, dental, prescription, AD&D, short and long term disability, flexible spending, tuition reimbursement, wellness benefit, a business casual/people friendly work environment and more! The American College of Radiology is a government contractor and is committed to the hiring of qualified Veterans, Individuals with Disabilities, women and minorities for all locations including Reston, VA; Washington, D.C.; Silver Spring, MD; and Philadelphia, PA.

The American College of Radiology is an Equal Employment Opportunity and Affirmative Action Employer committed to the value of workforce diversity. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, national origin, physical or mental disability, protected veterans, genetic information, and sexual orientation.