National Anthropological Archives Reference Internship

Posted: February 22, 2017 by saacua in Jobs

National Anthropological Archives Reference Internship
Summer 2017
Project Description:

The National Anthropological Archives <> (NAA) at the Smithsonian Institution’s National Museum of Natural History is seeking a reference intern to assist staff and researchers during two intensive archival institutes:  The National Breath of Life Archival Institute for Indigenous <> Languages<>, and the Summer Institute in Museum Anthropology (SIMA) Program<>. Breath of Life provides training in linguistics and archival research to researchers from Native American and First Nations communities who are embarking on language revitalization programs. The Institute’s participants draw on the NAA’s extensive holdings relating to endangered North American languages. SIMA is a research training program offered by the Department of Anthropology at the Smithsonian Institution’s National Museum of Natural History. The program seeks to promote broader and more effective use of museum collections in anthropological research by providing a supplement to university training. Graduate student participants spend time working with Anthropology collection objects and NAA archival material to better understand how to navigate museum systems, select methods to examine and analyze museum specimens, and recognize the wealth of theoretical issues that museum data can address.

The intern will work under the supervision of the NAA’s Reference Archivist and alongside other NAA staff, volunteers, and fellow interns to assist Breath of Life and SIMA participants as they navigate NAA online databases, examine archival materials, and design research projects.
There will also be opportunities to tailor reference projects to the intern’s specific learning objectives as the NAA hosts a wide variety of researchers and houses collections with multiple media formats, levels of organization, and challenges from both preservation and access perspectives.

The internship experience is an opportunity to learn – through hands-on training and one-on- one engagement with both knowledgeable staff and a variety of researchers – how the theory and principles encountered in archives coursework translate into real-world archival and reference practice. This is also an opportunity to gain first-hand experience working with Indigenous archival materials and communities.

Graduate students or recent graduates (within the last 6 months) enrolled in an archives, library science, or museum studies programs. Students who have completed or are enrolled in an introductory course in archival principles and practices are preferred. A cumulative GPA of 3.0 or higher is generally expected of graduate student interns.  Proficiency in MS Word and Excel is also required. Preference is given to applicants with strong research, writing, organizational, and communication skills. This position also requires attention to detail and professionalism. Students interested in anthropology and/or linguistics are encouraged to apply.  Cultural sensitivity and the ability to work with people from all backgrounds is a must.

Learning Objectives:
*    Gain experience using online Smithsonian databases: SIRIS and Collections Search
Center, finding aids, and archival materials in support of research.
*    Gain experience in the archival reference process, from consulting with researchers to determine the material most likely to suit their needs, to serving this material and monitoring its use in the research room. Interns will work on specific projects that improve the accessibility and discoverability of materials, and thus improve the researcher experience.
*    Learn about the subject of language and traditional knowledge documentation and revitalization.
*    Learn about the uses and benefits of archival resources at the Smithsonian, and museums in general, to understand the impact of resources on revitalization efforts and scholarly and non-scholarly research.
*    Learn about the challenges and opportunities that Indigenous archival materials provide for researchers and archivists in terms of access.
*    Gain experience in the planning and execution of archival research institutes.

Stipend: $3000.00

Start Date: May 15, 2017

Project Timeline and Location:
The internship is located at the National Anthropological Archives, Smithsonian Institution Museum Support Center (MSC) in Suitland, Maryland. MSC is a 15-minute walk from the Suitland Metro Station on the Green Line and is also accessible via free shuttle from the National Museum of Natural History. Free parking is also available.

The internship will last through July 21, 2017. The Breath of Life Archival Institute for Indigenous Languages takes place May 29-June 9, 2017. The Summer Institute in Museum Anthropology takes place from June 26-July 21, 2017. The intern is expected to work 4 days a week (Tuesdays-Fridays), 9 am-4:30 pm during both institutes. For the few weeks in between BOL and SIMA, the internship schedule is somewhat flexible.

Please submit a cover letter describing your qualifications and interest, résumé, and contact information for three references to Caitlin Haynes at<>.  Application Deadline: March 3, 2017.

Two Paid Records Management Intern Positions – Summer 2017 (Arlington, VA)
6-8 weeks between May and August, 2017
Job Number:  036489
Work location: Tysons Executive Plaza II 2010 Corporate Ridge, Suite 400
McLean VA 22102
To apply, please search for requisition # 036489 at

Founded in Chicago in 1924, Grant Thornton LLP (Grant Thornton) is the U.S. member firm of Grant Thornton International Ltd, one of the world’s leading organizations of independent audit, tax, and advisory firms.

The Records Management Interns will assist the Information Governance team in the development of a Grant Thornton Information Governance program by performing detailed records management tasks and conducting analysis in support of projects aimed at improving the effectiveness and efficiency of records management at Grant Thornton. As a Records Management Intern you’ll have opportunities to influence the development of records management and information governance practices at Grant Thornton.  In addition, as a Records Management Intern you’ll focus on continuously developing your technical and professional skills.  Additional responsibilities may include:

– Assist in classifying legacy records according to the Grant Thornton Records Retention Schedule using available metadata
– Assist in identifying records eligible for destruction and preparing destruction lists
– Assist in training and supporting a network of records and information stewards with representation from throughout the firm to serve as Information Governance change agents and gatekeepers to repositories of business records
– Assist in developing and refining a Business Records Repository in SharePoint
– Assist in identifying and mitigating gaps in consistent deployment and usage of the firm’s software application for the management of business records in file rooms


– Interested candidates should display an affinity for learning and problem-solving skills. – Interested candidates should be self-starters and should demonstrate strength in or a desire to build skills related to Grant Thornton’s core values of: Collaboration, Leadership, – Excellence, Agility, Respect and Responsibility.
– Pursuing or recently completed a Master’s degree that includes coursework in archives and records management; prefer 1+ year of study completed
– Major and overall GPA of 3.0/4.0
– Working knowledge of records management theory and practice
– Familiarity with records retention schedules

Skill Requirements:
– Excellent analytical, communication (written and verbal) and interpersonal skills
– Strong technical aptitude, analytical, and problem-solving skills
– Competency in business computer skills
– Ability to perform highly detailed tasks
– Ability to work in a collaborative team environment and independently
– Enthusiasm to learn through a combination of structured, on-the-job and self-directed training.
– Ability to work efficiently and effectively in a complex team environment
– Desire to pursue a career in records management or information governance
– Database design knowledge and skills are a plus
– Prior experience working in an office setting is a plus

Grant Thornton LLP provides both local and national training programs related to an individual’s job responsibilities. We are committed to ongoing professional development and we encourage individuals to attend outside training seminars.

Grant Thornton LLP offers an outstanding opportunity for career growth and development, an attractive compensation and incentive program, generous benefits including immediate participation in our 401(k) plan, and a flexible work environment that offers individual enrichment opportunities in a team environment.

It is Grant Thornton’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.

February 16, 2017, 5:40 pm – 6:40 pm, CSL 315

Matthew Gann (CUA-LIS alumnus) is a Senior Consultant at BRMi ( He is currently assisting NARA with setting up an Electronic Records Management Line of Business (ERM LoB). The project aims at consolidating ERM services and solutions and streamlining the federal procurement process.

NARA Records Management Line of Business Establishment (

NARA is exploring ways to establish a Records Management Line of Business (RM LoB) as an E-Government initiative. The vision of the RM LoB is to provide a government-wide, modern, cost-effective, standardized and interoperable set of RM solutions providing common, core functionality to support records management services for Federal agencies

Please contact us at if you are interested to come to the talk.

Government Accountability Office Site Visit!

Posted: January 9, 2017 by saacua in Events, News
SAA@CUA Student Chapter is coordinating a site visit to Government Accountability Office (GAO) on Thursday, February 23, 2017, 1:00 pm – 2:30 pm. If you are interested in electronic records management and would like to participate in the event, please let us know ( by the end of the week so that we can include your names in the participant list.

A Year in Review, 2016

Posted: December 12, 2016 by saacua in News

As 2016 swiftly comes to a close, we want to take a moment to take a look at all SAA@CUA has been able to accomplish this year. The beginning of 2016 under Jenna Tenaglio’s leadership as president saw several developments, including many vibrant blog posts published by current CUA LIS students. In April of 2016 at the SAA@CUA Semesterly Meeting, Rebecca Katz, Administrator of the District of Columbia Office of Public Records, presented a “Landing Your Dream Job” lecture and Dr. Zhang lead an information session on the Certified Archivist Examination.

By September of 2016 – following the graduation of several officers – Katherine Santa Ana was elected president, with Rebecca McCormick as vice president, Michelle King as treasurer, and Victoria Pohlen as secretary. Fall of 2016 was a busy one for SAA@CUA, as members hosted a table at 2016 Archives Fair at the National Museum of American History in early October, followed by a tour of Manuscripts Division of Library of Congress later that same month. In November, SAA@CUA member Chris Needham attended MARAC Fall conference at Annapolis. Finally, earlier this month, Katherine Santa Ana made written contributions to the AGLISS Spring newsletter for distribution about CUA LIS students.

With all these experiences behind us, we are looking forward to Spring 2017 and are open to new ideas! Please feel free to contact SAA@CUA is you have an archives related event you’d like to participate in or want to share any of your archives experiences here on our blog. We’d love to hear from you. See you all next year!

Letter from the President

I am excited to be part of the SAA Student Chapter leadership team this year! As way of introduction, here is a little information about me and my interests:

Graduate Library Preprofessional


Putting up a small exhibit on Mother Teresa using archival materials.

As part of the Graduate Library Preprofessional (GLP) program, I work full time in the Archives here at CUA while pursuing my degree part time. This has been an amazing opportunity to get experience and on the job training! So far I have been able to…

State Department Virtual Internship

I also have recently started a “Virtual Student Foreign Service” internship, which is organized through the State Department. In my role, I will be assisting the Collections & Preservation Directorate of the American Battle Monuments Commission (ABMC) by compiling material for online exhibits built in eMuseum, the web component of their collection management software, The Museum System.

Archivists of Metro DC

This summer, I joined the volunteer organization Archivists of Metro DC (AMDC) on two occasions to help organize the archives of SOME (So Others Might Eat). SOME has been providing meals and many other services to the needy of Washington D.C. since 1970, so it was really meaningful to use our archival skills to rehousing their photograph collection. If you are looking for ways to give back, I would definitely suggest checking out both AMDC and SOME!

That’s a bit about me and what I’ve been up to! Please don’t hesitate to reach out to me if you have any questions or want to know more about any of these opportunities I’ve participated in.

Katie Santa Ana
SAA Student Chapter President

Aside  —  Posted: October 4, 2016 by saacua in News

Meeting Agenda

Posted: September 23, 2016 by saacua in News

Check out what we discussed at our first meeting earlier this week…

How to Join SAA

Writing for the SAA@CUA Blog

  • Are you doing interesting archival work at your job or have a neat internship? Have a current project you’d like to share? We’re looking for writers!
  • Email any questions or blog post ideas to Katie Santa Ana at


  • Interested in leadership at SAA? Vice President and Treasurer positions are open!
  • Tell us about your interest in the role
  • Vote!

Upcoming Events…

Archives Fair 2016 (volunteers needed!)

  • Wednesday, October 5, 2016
  • 10:00 a.m. – 4:00 p.m.
  • National Museum of American History
  • West Wing First Floor: Coulter Performance Plaza and SC Johnson Conference Center
  • 14th St and Constitution Ave, NW, Washington, DC 20560

Manuscripts Division of Library of Congress Tour

  • Monday, October 24, 2016
  • 5:30 p.m.
  • 101 Independence Ave. SE
    Room LM 101
    James Madison Memorial Bldg
    Washington, D.C. 20540-4680

SAA Student Chapter Meeting! Sept. 20

Posted: September 14, 2016 by saacua in Events, News
It’s time for an SAA Student Chapter meeting! If you have any interest in joining SAA or you’re just curious, meet us Tuesday, September 20th, at 6:15pm in the Information Commons (Room 315 of the Columbus School of Law).
Here’s what’s on the agenda:
  • Elections! We have several open leadership positions, which are a great way to get experience and add a little something to the resume.
  • Archives Fair 2016! This exciting event on Oct. 5 brings a variety of archives institutions together for presentations and a tour of the Archives at the National Museum of American History. We are going and want you to too!
  • Joining SAA! (and how to get reimbursed by AGLISS)
  • SAA@CUA Blog! Want to write about your experience working with or in an archive? Do a cool project? We want to showcase it!
We have a lot of great things happening this semester and I can’t wait to meet up with you all. If you can’t make it to this particular meeting, I’d still definitely recommend attending the Archives Fair. It will be an amazing opportunity to meet many professionals in the archival field. And of course, you can always email me with any questions you might have, I am happy to be a resource to you all!
Let me know if you are coming to the meeting so I can plan cookies/snacks    🙂
Thank you,

Katie Santa Ana
CUA Archives GLP

SAA Student Chapter President
  • Local History/Special Collections Manager, Full-Time, GS 20, Alexandria Library

    The Alexandria Library is seeking an experienced manager to coordinate its Local History and Special Collections Branch. The incumbent is responsible for the overall management of the branch in support of the Alexandria Library’s goals and priorities. The incumbent will provide leadership and oversee daily operations to include acquiring, processing, organizing and preserving manuscripts, archives, photographs and digital collections. In addition, the incumbent supervises staff, providing leadership through policy recommendations, team building and planning.


  • Manages and oversees staff assignments, training and evaluation.
  • Analyzes books, documents and other materials to determine appropriateness for the Library’s historical and special collections branch.
  • Organizes the preservation and conservation of valuable materials.
  • Ensures adherence to professional standards for the work environment and collection records, including deeds of gifts, stewardship, storage and preservation.
  • Oversees the preparation of document descriptions and reference aids for use of archives, including accession lists, indexes, guides and bibliographies.
  • Coordinates the development and implementation of digital applications for the delivery of Special Collections resources.
  • Reviews existing materials in the collection and selects items suitable for digitization and inclusion in the Alexandria Library’s digital collections.
  • Plans, organizes and delivers educational programs, presentations and tours on topics related to Alexandria and/or Virginia history.
  • Fosters, implements and manages the Local History/Special Collections outreach activities.
  • Works closely with Barrett Branch Manager to ensure effective communication between staff, program coordination and facility management.
  • Maintains an appropriate knowledge of advances and trends in archives, librarianship and related fields through training, networking, and attending conferences and workshops.
  • Assists customers with research inquiries via e-mail, telephone and in-person by directing them to appropriate staff, resources and collections.
  • Serves as the liaison to the Friends of Local History/Special Collections.
  • Other duties as assigned.

Knowledge, Skills, Abilities and Experience:

  • Ability to be proactive, flexible and collaborative in order to accomplish library and departmental goals.
  • Ability to establish and maintain positive relationships with Library advocates, community groups and historical institutions.
  • Ability to manage projects to completion, prioritize work, meet deadlines, direct and/or manage a team and ensure accountability.
  • Familiarity with digital collections and management platforms, document imaging and conversion systems.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills and an enthusiasm for public service.
  • Experience with grant writing and historical research and writing skills is preferred.
  • Specialized training and experience in archives and digital preservation is preferred.
  • Knowledge of best practices for digital preservation and archives, including relevant software and applications (e.g. EAD, Archivists Toolkit, CONTENTdm) is preferred.


  • Master’s Degree in Library & Information Science from an ALA-accredited institution OR a Master’s Degree in History or related field.
  • At least five years of experience in professional library, museum or archival work.
  • At least two years supervisory experience or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
  • A strong understanding of southern history, especially the northern Virginia area and Alexandria, including the contributions of minority populations.



40 hours per week. Hours will be scheduled to meet the needs of the Alexandria Library and will include days, evenings and two Saturdays per month.


$59,083.96 – $94,933.80, depending on qualifications. Eligible for pro-rata annual and sick leave, health insurance, life insurance, disability insurance and retirement plans.

The City’s promotional policy states that an employee who is promoted will receive an 8.5% increase plus transition up to the closest step of the new grade, or placed at the minimum of the new grade, whichever is higher. An employee’s new promotional salary may not exceed the maximum salary of the new pay grade.


Alexandria Library, 717 Queen Street, Alexandria, VA 22314


Click here to apply<> attaching one document containing a cover letter, resume and three (3) professional references, preferably supervisory. Address Cover Letter to Ross Farley, HR Manager, 5005 Duke Street, Alexandria, VA 22304. Contact with questions: 703-746-1799, or


Job: Archivist, History Associates-Rockville, MD

Posted: May 12, 2016 by saacua in Jobs

Location: History Associates-Rockville, MD

Salary: 43,000.00-46,500.00

Type: Full Time-Experienced

Categories: Archives Management, Electronic Records, Special Collections

Required Education: Masters

Apply here.

History Associates is actively recruiting qualified individuals with experience in surveying, arranging, preserving, and describing archives, including paper documents, audiovisual, photographic, and digital materials.

Read the rest of this entry »