University of Delaware Archives and Records Management seeks qualified applicants for the position of Coordinator for Digital Archives and Records.

The person selected for this position will have primary responsibility for:

– Developing, implementing, and maintaining a digital asset management system to manage the electronic collections of the Archives Program,
– Developing, implementing, and maintaining resources for the intake and archiving of the university’s electronic records, including documents, databases and data sets, file formats of all types, and web content,
– Working with university units to establish protocols and procedures for the transfer of electronic records and content to the Archives Program via the Records Management Program.

Qualifications:

– Graduate degree required.  Graduate degree in Library and/or Information Science (MLIS, MLS, etc. from an ALA accredited institution) strongly preferred.  Graduate degree in History or closely related discipline secondarily preferred.  Coursework in Computer Science or closely related field preferred.
– Minimum of three years professional experience working as an archivist or digital archivist required.  Experience in institutional settings (i.e., universities, companies, government agencies, etc.) strongly preferred.
– Knowledge of current developments and software used in the management of electronic records and digital preservation required.
– Understanding of and ability to apply controlled vocabularies and descriptive standards required.
– Familiarity with current archival metadata standards required.
– Ability to handle multiple responsibilities and to work collaboratively with university stakeholders to implement and run complex projects in a changing environment required.
– Effective written and oral communication skills required.
– Ability to work independently and ability to take initiative required.
– Familiarity with digital asset management systems, electronic content management systems, archives information management applications, and institutional repositories required.
– Demonstrated knowledge of archival, digital curation, and records management principles and best practices required.
– Familiarity with the history of the state of Delaware and that of the University of Delaware preferred.
– Experience with wide range of computing operating systems, storage systems, and file formats preferred.
– Prior experience supervising staff or students preferred.
– Track record of progressively responsible duties required.
– Strong interpersonal skills required.

For information about the University of Delaware and to apply to this position, please visit UD Jobs at http://www1.udel.edu/udjobs/.

PROCESSING ARCHIVIST INTERN (PART-TIME)

Posted: March 17, 2017 by saacua in Jobs, News

Stone Ridge School of the Sacred Heart, a member of the international Network of Sacred Heart Schools, is a Catholic, independent college preparatory school for girls, Grades 1-12, with a co-educational Early Childhood Program, Pre-Kindergarten, and Kindergarten, located in Bethesda, MD.  With over 700 students and rooted in the Goals of Sacred Heart education, Stone Ridge inspires young women to lead and serve, through lives of purpose that integrate faith, intellect, community, social action, and personal growth in an atmosphere of wise freedom.

The Processing Archivist Intern works on a part-time basis in support of the Director of Institutional Advancement and the Director of Marketing and Communications at Stone Ridge. As the School prepares for its Centennial Celebration in 2023, it seeks to employ a Processing Archivist Intern to advise the School on best practices for institutional archives in alignment  with the Goals and Criteria of Sacred Heart Education. S/he works directly with the development and communications staffs to arrange, create, and re-house institutional records and to advise on appropriate software for cataloguing this institutional memory. S/he implements basic preservation methods, identifies materials in need of repair and conservation, and prioritizes for future preservation efforts. S/he trains and assists volunteers, as available, in handling, organizing, and processing archival materials.

The ideal candidate has experience working in independent and/or Catholic schools and possesses and Bachelor’s degree in a related field. S/he has knowledge of archival theory and practice with a strong understanding of current technologies in the field. S/he demonstrates a collaborative spirit, excellent writing and organizational skills, and an acute attention to detail.

The Processing Archivist Intern is paid at an hourly rate that is commensurate with experience. Interested candidates should complete the online employment application at www.stoneridgeschool.org/srapplication. As part of the online application, please upload a resume, list of references, and a cover letter to Corinne Fogg, Director of Curriculum and Professional Development, all in PDF format.  The deadline for applications is April 30, 2017.

Summary of Internship

The intern for the National Geographic Archives will gain valuable hands-on experience in a nonprofit archival collection containing material dating back to the Society’s founding. The Archives Intern will work with documents and photographs related to scientific exploration, educational outreach, publishing, and more. The breadth of tasks will support the day-to-day operations of the archive and gain skills working with employees in many other departments.

Five Principal Learning Responsibilities

  1. Learn to organize, arrange, and catalog physical archival materials, including documents and related items (25%)
  2. Gain experience in physical photographic storage, working with National Geographic’s classic black and white print collection to re-house materials in appropriate archival housing (25%)
  3. Create and curate digital resources and enhance digital collections (20%)
  4. Help modernize and expand a digital timeline of the Society’s history (15%)
  5. Assist in researching, organizing, and assessing collections within the document or photo archive in order to highlight their historical or educational value (15%)

Related Field of Study Required

Applicant should be currently pursuing graduate level work in archival collections management, library science, or related field.

Knowledge and Skills Required

  • Strong attention to detail
  • Excellent communication, organizational and computer skills.
  • Familiarity with archival practices, handling archival objects, digital collections, and cataloging
  • Enthusiasm and an interest in the Society’s mission, products, and events

Eligibility

Candidate must be enrolled at an accredited College or University at the time of application.

Internship Program Start and End Dates

  • Start Date: Monday, June 5, 2017
  • End Date: Friday, August 11, 2017

Application Deadline

  • Deadline to apply is April 21, 2017

Notification

Offers will go out no later than May 12, 2017

 

DDOT Library Intern, Summer

Posted: March 8, 2017 by saacua in Jobs
Library Intern, Summer 2017
Graduate Students: $20/hour
The District’s Department of Transportation (DDOT) Library is seeking an intern to assist the Librarian with two projects as well as running the day to day operations of the library.
Photo digitization project:
We are currently undertaking a project to digitize our photo collection (many of which are historical) which contains roughly 10,000 photos
The intern will scan photos and assign data, organizing them into folders on our shared H drive
The intern will assist the librarian with uploading photos to our Omeka site, adding metadata and tags
Archival finding aid project:
We are also undertaking a project to make our archival documents more organized and accessible to both employees and the public
The intern will create basic finding aids for our historic archival documents (which are already inventoried and arranged into collections) which will eventually be uploaded to our OPAC for employee and public viewing
The project has already begun and there are guidelines from the previous intern laid out, so the new intern would be able to follow these
The intern will also assist with various day to day library needs, including but not limited to:
Shelving materials in Library of Congress call number order
Assisting with daily reference requests/use our OPAC
Assisting with the library’s Tumblr page
Assisting with selecting fragile and valuable archival items as candidates for digitization
Intern Skills:
Candidates should be currently enrolled in a Library and Information Science Master’s program.
A basic familiarity with Library of Congress classification
Knowledge of how to use library cataloging software and perform searches
Knowledge of how to scan photos and upload them to a content management site
Some archival experience and/or a completed class on archival practice/theory, is preferred

SAA@CUA 2017 Spring Meeting

Posted: March 1, 2017 by saacua in Events, News
Tuesday, March 21, 20176:00 pm – 8:00 pm                              

Location: CSL 204

6:00 – 7:00 Guest Speaker  – Julie Schweitzer

Julie Schweitzer holds a BA in History from Georgetown, an MA in French Cultural Studies from Columbia, and MA in History from the University of Maryland, and an MLS from the University of Maryland. She currently works as a Processing Archivist at the United States Holocaust Memorial Museum, and her previous experience includes History Associates Incorporated and the Smithsonian Institution Archives of American Art. Julie is a certified archivist and she is going to share her education and work experience in her talk as well as the archival certification process.

7:00 – 8:00 Archival Certifications and SAA Student Membership

– ACA 2017 Certified Archivist Examination http://www.certifiedarchivists.org/get-certified/

– SAA Digital Archives Specialist (DAS) Curriculum and Certificate Program http://www2.archivists.org/prof-education/das

– SAA Student Membership http://www2.archivists.org/membership/student

National Anthropological Archives Reference Internship

Posted: February 22, 2017 by saacua in Jobs

National Anthropological Archives Reference Internship
Summer 2017
Project Description:

The National Anthropological Archives <http://anthropology.si.edu/naa/home/naahome.html> (NAA) at the Smithsonian Institution’s National Museum of Natural History is seeking a reference intern to assist staff and researchers during two intensive archival institutes:  The National Breath of Life Archival Institute for Indigenous <http://nationalbreathoflife.org/> Languages<http://nationalbreathoflife.org/>, and the Summer Institute in Museum Anthropology (SIMA) Program<http://anthropology.si.edu/summerinstitute/>. Breath of Life provides training in linguistics and archival research to researchers from Native American and First Nations communities who are embarking on language revitalization programs. The Institute’s participants draw on the NAA’s extensive holdings relating to endangered North American languages. SIMA is a research training program offered by the Department of Anthropology at the Smithsonian Institution’s National Museum of Natural History. The program seeks to promote broader and more effective use of museum collections in anthropological research by providing a supplement to university training. Graduate student participants spend time working with Anthropology collection objects and NAA archival material to better understand how to navigate museum systems, select methods to examine and analyze museum specimens, and recognize the wealth of theoretical issues that museum data can address.

The intern will work under the supervision of the NAA’s Reference Archivist and alongside other NAA staff, volunteers, and fellow interns to assist Breath of Life and SIMA participants as they navigate NAA online databases, examine archival materials, and design research projects.
There will also be opportunities to tailor reference projects to the intern’s specific learning objectives as the NAA hosts a wide variety of researchers and houses collections with multiple media formats, levels of organization, and challenges from both preservation and access perspectives.

The internship experience is an opportunity to learn – through hands-on training and one-on- one engagement with both knowledgeable staff and a variety of researchers – how the theory and principles encountered in archives coursework translate into real-world archival and reference practice. This is also an opportunity to gain first-hand experience working with Indigenous archival materials and communities.

Qualifications:
Graduate students or recent graduates (within the last 6 months) enrolled in an archives, library science, or museum studies programs. Students who have completed or are enrolled in an introductory course in archival principles and practices are preferred. A cumulative GPA of 3.0 or higher is generally expected of graduate student interns.  Proficiency in MS Word and Excel is also required. Preference is given to applicants with strong research, writing, organizational, and communication skills. This position also requires attention to detail and professionalism. Students interested in anthropology and/or linguistics are encouraged to apply.  Cultural sensitivity and the ability to work with people from all backgrounds is a must.

Learning Objectives:
*    Gain experience using online Smithsonian databases: SIRIS and Collections Search
Center, finding aids, and archival materials in support of research.
*    Gain experience in the archival reference process, from consulting with researchers to determine the material most likely to suit their needs, to serving this material and monitoring its use in the research room. Interns will work on specific projects that improve the accessibility and discoverability of materials, and thus improve the researcher experience.
*    Learn about the subject of language and traditional knowledge documentation and revitalization.
*    Learn about the uses and benefits of archival resources at the Smithsonian, and museums in general, to understand the impact of resources on revitalization efforts and scholarly and non-scholarly research.
*    Learn about the challenges and opportunities that Indigenous archival materials provide for researchers and archivists in terms of access.
*    Gain experience in the planning and execution of archival research institutes.

Stipend: $3000.00

Start Date: May 15, 2017

Project Timeline and Location:
The internship is located at the National Anthropological Archives, Smithsonian Institution Museum Support Center (MSC) in Suitland, Maryland. MSC is a 15-minute walk from the Suitland Metro Station on the Green Line and is also accessible via free shuttle from the National Museum of Natural History. Free parking is also available.

The internship will last through July 21, 2017. The Breath of Life Archival Institute for Indigenous Languages takes place May 29-June 9, 2017. The Summer Institute in Museum Anthropology takes place from June 26-July 21, 2017. The intern is expected to work 4 days a week (Tuesdays-Fridays), 9 am-4:30 pm during both institutes. For the few weeks in between BOL and SIMA, the internship schedule is somewhat flexible.

Please submit a cover letter describing your qualifications and interest, résumé, and contact information for three references to Caitlin Haynes at  haynesce@si.edu<mailto:haynesce@si.edu>.  Application Deadline: March 3, 2017.

Two Paid Records Management Intern Positions – Summer 2017 (Arlington, VA)
6-8 weeks between May and August, 2017
Job Number:  036489
Work location: Tysons Executive Plaza II 2010 Corporate Ridge, Suite 400
McLean VA 22102
To apply, please search for requisition # 036489 at https://gt.taleo.net/careersection/gt_careersite_college/jobsearch.ftl?lang=en
Description:

Founded in Chicago in 1924, Grant Thornton LLP (Grant Thornton) is the U.S. member firm of Grant Thornton International Ltd, one of the world’s leading organizations of independent audit, tax, and advisory firms.

The Records Management Interns will assist the Information Governance team in the development of a Grant Thornton Information Governance program by performing detailed records management tasks and conducting analysis in support of projects aimed at improving the effectiveness and efficiency of records management at Grant Thornton. As a Records Management Intern you’ll have opportunities to influence the development of records management and information governance practices at Grant Thornton.  In addition, as a Records Management Intern you’ll focus on continuously developing your technical and professional skills.  Additional responsibilities may include:

– Assist in classifying legacy records according to the Grant Thornton Records Retention Schedule using available metadata
– Assist in identifying records eligible for destruction and preparing destruction lists
– Assist in training and supporting a network of records and information stewards with representation from throughout the firm to serve as Information Governance change agents and gatekeepers to repositories of business records
– Assist in developing and refining a Business Records Repository in SharePoint
– Assist in identifying and mitigating gaps in consistent deployment and usage of the firm’s software application for the management of business records in file rooms

Qualifications

– Interested candidates should display an affinity for learning and problem-solving skills. – Interested candidates should be self-starters and should demonstrate strength in or a desire to build skills related to Grant Thornton’s core values of: Collaboration, Leadership, – Excellence, Agility, Respect and Responsibility.
– Pursuing or recently completed a Master’s degree that includes coursework in archives and records management; prefer 1+ year of study completed
– Major and overall GPA of 3.0/4.0
– Working knowledge of records management theory and practice
– Familiarity with records retention schedules

Skill Requirements:
– Excellent analytical, communication (written and verbal) and interpersonal skills
– Strong technical aptitude, analytical, and problem-solving skills
– Competency in business computer skills
– Ability to perform highly detailed tasks
– Ability to work in a collaborative team environment and independently
– Enthusiasm to learn through a combination of structured, on-the-job and self-directed training.
– Ability to work efficiently and effectively in a complex team environment
– Desire to pursue a career in records management or information governance
– Database design knowledge and skills are a plus
– Prior experience working in an office setting is a plus

Training:
Grant Thornton LLP provides both local and national training programs related to an individual’s job responsibilities. We are committed to ongoing professional development and we encourage individuals to attend outside training seminars.

Benefits:
Grant Thornton LLP offers an outstanding opportunity for career growth and development, an attractive compensation and incentive program, generous benefits including immediate participation in our 401(k) plan, and a flexible work environment that offers individual enrichment opportunities in a team environment.

It is Grant Thornton’s policy to promote equal employment opportunities. All personnel decisions, including, but not limited to, recruiting, hiring, training, promotion, compensation, benefits and termination, are made without regard to race, creed, color, religion, national origin, sex, age, marital status, sexual orientation, gender identity, citizenship status, veteran status, disability or any other characteristic protected by applicable federal, state or local law.

February 16, 2017, 5:40 pm – 6:40 pm, CSL 315

Matthew Gann (CUA-LIS alumnus) is a Senior Consultant at BRMi (http://brmi.com/). He is currently assisting NARA with setting up an Electronic Records Management Line of Business (ERM LoB). The project aims at consolidating ERM services and solutions and streamlining the federal procurement process.

NARA Records Management Line of Business Establishment (https://www.archives.gov/records-mgmt/prmd/rm-lob-establishment.html)

NARA is exploring ways to establish a Records Management Line of Business (RM LoB) as an E-Government initiative. The vision of the RM LoB is to provide a government-wide, modern, cost-effective, standardized and interoperable set of RM solutions providing common, core functionality to support records management services for Federal agencies

Please contact us at saaatcua@gmail.com if you are interested to come to the talk.

Government Accountability Office Site Visit!

Posted: January 9, 2017 by saacua in Events, News
SAA@CUA Student Chapter is coordinating a site visit to Government Accountability Office (GAO) on Thursday, February 23, 2017, 1:00 pm – 2:30 pm. If you are interested in electronic records management and would like to participate in the event, please let us know (zhangj@cua.edu) by the end of the week so that we can include your names in the participant list.

A Year in Review, 2016

Posted: December 12, 2016 by saacua in News

As 2016 swiftly comes to a close, we want to take a moment to take a look at all SAA@CUA has been able to accomplish this year. The beginning of 2016 under Jenna Tenaglio’s leadership as president saw several developments, including many vibrant blog posts published by current CUA LIS students. In April of 2016 at the SAA@CUA Semesterly Meeting, Rebecca Katz, Administrator of the District of Columbia Office of Public Records, presented a “Landing Your Dream Job” lecture and Dr. Zhang lead an information session on the Certified Archivist Examination.

By September of 2016 – following the graduation of several officers – Katherine Santa Ana was elected president, with Rebecca McCormick as vice president, Michelle King as treasurer, and Victoria Pohlen as secretary. Fall of 2016 was a busy one for SAA@CUA, as members hosted a table at 2016 Archives Fair at the National Museum of American History in early October, followed by a tour of Manuscripts Division of Library of Congress later that same month. In November, SAA@CUA member Chris Needham attended MARAC Fall conference at Annapolis. Finally, earlier this month, Katherine Santa Ana made written contributions to the AGLISS Spring newsletter for distribution about CUA LIS students.

With all these experiences behind us, we are looking forward to Spring 2017 and are open to new ideas! Please feel free to contact SAA@CUA is you have an archives related event you’d like to participate in or want to share any of your archives experiences here on our blog. We’d love to hear from you. See you all next year!