Subject: Job: Digital Archivist at Space Telescope Science Institute

Requisition Number: 17-0162

Post Date: 8/9/2017

Title: Digital Archivist

City: Baltimore

State: MD


The Space Telescope Science Institute (STScI), located on the Johns Hopkins University Campus in Baltimore, MD, is the science operations center for the Hubble Space Telescope and the science and mission operations center for the James Webb Space Telescope, scheduled to launch in 2018. Take part in work at the forefront of astronomy in a job that offers a competitive salary and generous benefits.

The STScI Library is seeking a Digital Archivist to lead the institute’s efforts in capturing and curating records of enduring value that highlight the historic milestones and achievements of the institute and its flagship missions through interoffice coordination and archive scheduling.   The Digital Archivist will work independently under the general direction of the Chief Librarian.

Duties and Responsibilities

Assists in collecting, providing access to, and maintaining needed information of enduring value on past and ongoing science missions in print and non-print formats for scientific, technical, and support staff;

Creates scope statement outlining record types and series for active curation; exercises discretion and independent judgment in description of series and resources;

Manages daily and recurring business processes related to budget oversight for the archives branch of the STScI Library; works with Chief Librarian to plan and justify archives budget.Executes and controls archival expenditures.

Establishes requirements for institutional archives digital preservation software such as Preservica, Archivematica, Open Archive, or Archon; performs routine and custom database maintenance in the archival catalog as well as system upgrades as needed; documents database functions, and serves as point of contact with archival software vendor;

Supervises one or more interns or staff on print and digital preservation efforts;
Creates, documents, manages, and assesses workflows for acquiring, describing, processing, preserving, and creating access points for both analog and born-digital materials;

Manages digitization contract for conversion of print and non-print [audio-visual] materials; manages Memorandum of Understanding with Johns Hopkins University Archives;

Provides guidance to institute offices and departments on identifying and preserving records of value; creates a simplified process for digital and print transfer to the archives for pre-processing to ensure greater compliance; works with institute staff in Information Technology Services Division (ITSD) and other offices to ensure successful transfer and version control of born-digital materials into pre-processing storage and end-point digital preservation system;

Works with external agencies such as NASA and aerospace contractors to establish ownership of records, minimize duplication, and ensure copyright and commercial compliance;

Works with the Director’s Office and other institute leaders to establish a public-facing instance of the archives; improves, updates, changes, and maintains the Institutional Archives web pages on an on-going basis;

Assesses appropriateness of materials for public viewership; identifies personally identifiable information and other confidential or commercially sensitive information and redacts or otherwise restricts access; trains interns or other staff working with the archiving efforts on the same;

Establishes internal archive policies and procedures with regards to physical access, and establishes policies for assistance to users;
In conjunction with other library staff creates, develops, and implements special projects to enhance library and archival services and cross-integration;

Potentially, pursues grants related to the archival preservation;
Re-processes existing analog files for digitization and enhanced discovery;
Ability to work independently with minimal instruction as well as working cooperatively as part of a team extremely important.


Advanced knowledge of and experience using digital preservation and archival software such as Preservica, Archivematica, Open Archive, or Archon. Experience with web archiving resources such as Archive-It. Experience assessing collections for a small to medium-sized organization for preservation and establishing a records schedule that reflects the archival priorities of that organization, preferably with scientific materials.

Experience managing personally identifiable or commercially-sensitive information in an archival setting and making decisions on access.

Technical facility, and the ability to learn new technical skills through research, training, and self-study; demonstrated ability to adapt to changing tools, methodologies in archiving, and requirements of the institute.

Ability to work with a diverse group of technical, scientific, and non-technical personnel within the institute and to communicate effectively with software vendors, contract services, and peer institutions outside the Institute.

Ability to work independently with minimal instruction; strong time management skills, strong organizational skills and attention to detail.

Experience with oral histories or personal interviews a plus.

Must be able to understand and follow oral and written instruction, to read and comprehend complex and specialized vocabulary, and to organize and perform work independently with minimal instructions.

Demonstrate supervisory responsibilities including interviewing, selecting, and training interns; planning, assigning, and directing archival work; carrying out archives branch goal development.

Proactive compliance with STScI and government safety and security policies and procedures in own work area is expected.

Candidates require an ALA accredited Master’s degree in Library Science/Information Science with a concentration in Archives or equivalent is required. A minimum of 2 years’ experience managing an archival program within an institution, university, or agency is also required. Knowledge of astronomical materials and resources is desirable.

Experience assessing collections for a small to medium-sized organization for preservation and establishing a records schedule that reflects the archival priorities of that organization, preferably with scientific materials. Technical skills applicable to working in a modern office environment, including knowledge of the Internet, word processing, database management, spreadsheet, and specialized archival software knowledge are required, specifically knowledge of standards for archival description and preservation including DACS, EAD, EAC-CPF, etc.

Ability to work well with a diverse group of technical, scientific, and non-technical personnel.  Ability to perform effective liaison with archives, libraries and data sources outside of the Institute.

Note:  Substitution of additional relevant education or experience for stated qualifications will be considered.

Candidates must be a US citizen or Permanent Resident. ITAR clearance is required.

Interested applicants are requested to complete an on-line application through our website at and attach a resume in the Resume Upload section. Please include #17-0162 in the file name. Your resume must include a URL to an online portfolio. Applications received by October 6, 2017 will receive full consideration.

AURA, as a leader in the astronomical community, is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce. Learn more at

STScI sees the diversity of our staff as a strategic priority in our desire to create a first-rate scientific community. We reflect that deep commitment in strongly encouraging women, minorities, veterans and disabled individuals to apply for these opportunities.

Veterans, disabled individuals or wounded warriors needing assistance with the employment process can contact us at EOE/AA/M/F/D/V Voted to the Baltimore Magazine Hall of Fame in 2015 – Top 25 Places to Work in Baltimore.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.
Please view Equal Employment Opportunity Posters provided by OFCCP here.
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)


CFP: 2017 issue of Provenance

Posted: August 12, 2017 by saacua in News

In an effort to encourage first-time authors, Provenance is extending the CFP for its upcoming issue to September 15, 2017. Please share with any students or colleagues who may have a paper or research project that could be converted into an article for publication. The board and editors of Provenance are happy to work with authors to encourage their contribution to professional scholarship. Do not hesitate to contact me if you have any questions.

CFP: 2017 issue of Provenance

Provenance: The Journal of the Society of Georgia Archivists, a peer reviewed academic publication, seeks articles on archival theory and practice for the 2017 issue. Please note that the content of the journal is not limited to the state of Georgia, and articles of regional or national significance are welcome. First-time authors are especially encouraged to submit articles for consideration. As evidenced by the forthcoming audiovisual issue, composed of video, audio, and traditional article formats, Provenance is also interested in innovative and unique methods for presenting scholarly content.

Articles on archival topics outside of theory and practice which meet publication standards will also be considered. Typical papers should be a Word document, 10-20 pages, double spaced, and formatted according to the 16th edition of the Chicago Manual of Style. Please review information for contributors:

Articles are to be submitted utilizing Provenance’s new online system:

For additional information contact Editor Heather Oswald at: Deadline for contributions is September 15, 2017.

Gracy Award 

Each year the SGA awards the Gracy Award, a $350 prize which recognizes a superior contribution to Provenance. Named for David B. Gracy II, founder and first editor of Georgia Archive, the award began in 1990 and is judged by the editorial board.

*Back issues of Provenance and Georgia Archive available online*

Table of Contents for the 2016 issue:

2016 Society of Georgia Archivists and Society of Florida Archivists Joint Annual Meeting Keynote Address

Dr. Meredith Evans, Defining Archives: Ingenuity, Innovation, and New Perspectives


Jeremy Brett, Jasmine Jones, and Leah Edleman, “I Go to School, But I Never Learn What I Want to Know”: Archival Advocacy and Outreach as Expressed in Formal Educational Settings

Mary Jo Fairchild, Joshua Minor, and Molly Inabinett,  A Shared Space: The Collaborative Alliance Between the College of Charleston Special Collections and the South Carolina Historical Society Archives


 Becoming a Trusted Digital Repository, Reviewed by Katy Sternberger

Digital Preservation Essentials, Reviewed by Brandon Wason

Teaching with Primary Sources, Reviewed by Donnie Summerlin

Donors and Archives: A Guidebook for Successful Programs, Reviewed by Joshua Minor

Archives in Libraries: What Librarians and Archivists Need to Know to Work Together, Reviewed by Amanda Pellerin

Adjusted Margin: Xerography, Art, and Activism in the 20th Century, Reviewed by Erin Lawrimore

Appraisal and Acquisition Strategies, Reviewed by Carol Waggoner-Angleton

Conceptualizing 21st Century Archives, Reviewed by Anne Graham

Perspectives on Women’s Archives, Reviewed by Katy Sternberger

Heather Oswald

Editor, Provenance, Journal of the Society of Georgia Archivists

MARAC Scholarships

Posted: August 12, 2017 by saacua in News

The MARAC Scholarship Committee is currently accepting applications for awards to support attendance at the upcoming fall meeting in Buffalo, NY from October 26-28, 2017.

Information about the available awards is included below. Required materials should be sent to Emily Cottle, MARAC Scholarship Committee Chair,, by September 15, 2017.

There are three awards available for each conference:

1) MARAC Meeting and Travel Awards (2 awards: $400 and $250)
2) Karen A. Stuart Local History Collection Workshop & Conference Attendance Award

Additional information about each award is included below.

APPLICATION: Applicants for either award should submit the following:

1) Cover letter that includes:

a) Award for which you are applying
b) Statement of financial need
c) Expected benefits of attending the conference (citing specific sessions or workshops of interest)

2) Resume

3) Letter of reference from a person with knowledge of the applicant’s work (sent directly to the MARAC Scholarship Committee Chair, Emily Cottle, via email at

DEADLINE: Buffalo meeting, September 15, 2017

TO APPLY: Send a single PDF of the cover letter and resume to Emily Cottle, MARAC Scholarship Committee Chair, at Letter of recommendation should be sent by the reference as a PDF directly to Emily Cottle, MARAC Scholarship Committee Chair, at Please include MARAC Scholarship Application in the subject line. All applicants will receive an email confirming their application has been received.

MARAC Meeting & Travel Awards

The Mid-Atlantic Regional Archives Conference (MARAC) offers travel awards of $400 and $250 for attendance attendance at its conferences held twice a year around the region.

Scholarship funds may be used for conference registration, workshops, lodging, conference meals, and other travel expenses. Persons meeting the criteria outlined below are encouraged to apply.

QUALIFICATIONS: For this award, an individual must currently:

  • Be employed in the MARAC region in an archival or archives-related position, OR
  • Be enrolled as a graduate student in a program that includes courses in archival administration OR
  • Be a MARAC member in good standing

Karen A. Stuart Local History Collection Workshop & Conference Attendance Award

The Mid-Atlantic Regional Archives Conference (MARAC) offers awards for one full or half-day workshop, and conference registration, including the Friday Luncheon andSaturday Breakfast. Please note this award does not cover any travel expenses, but only the registration costs outlined above.

Named in memory of Karen A. Stuart, a Library of Congress archivist who had been head librarian at the Maryland Historical Society, this award is expressly aimed at those associated with Local History Collections. Active with MARAC on the Publications Committee and also as Maryland Caucus Chair, Karen maintained a life-long interest in local history and genealogy, respecting and encouraging the scholarly practice of each. In her career, she assisted thousands of researchers investigating Maryland local history, and through her guidance she also impacted the careers of local history practitioners throughout the state. Karen loved local history so it is fitting that this award bears her name as MARAC supports the professional growth of others dedicated to the field.

QUALIFICATIONS: Individuals must currently be associated with a local history collection that is open to the public on a regular basis in the MARAC region. Volunteers as well as paid staff are eligible. Priority is given to local history collections located in the meeting’s host city for the purpose of networking opportunities, but will not exclude other applicants.

Category:            Librarian (Open Rank)

Department:      Special Collections and University Archives

Benefits:             22 Days Annual Leave, 15 Days of Sick Leave, 3 Days Personal Leave, 15 Paid Holidays, Tuition Remission, Health, Dental, Vision, and Prescription

As the largest university library system in the Washington D.C.-Baltimore area, the University of Maryland Libraries serve more than 37,500 students and 4,200 faculty of the flagship College Park campus. The University of Maryland Libraries share the teaching, learning and research goals of the university. Its role as a key academic resource is evident in its service to the academic community and its actionable strategic plan. Recent membership in the Big Ten Academic Alliance is particularly meaningful to the University Libraries and will further propel the university’s ascendancy in academic excellence.

With collections including 4 million volumes and more than 40,000 serials subscriptions, the University of Maryland Libraries allocate 75 percent of its materials budget to electronic resources. Maryland ranks 39th among the 115 member libraries of the Association of Research Libraries and has an operating budget of $23.7 million.  The University of Maryland Libraries benefit from being situated geographically within minutes of the nation’s capital and its departments, agencies, and research centers.

The University Archivist/Special Collections Librarian is responsible for the University of Maryland collection group within SCUA and collaborates with other curators in the division to provide overall direction for reference services, accessioning, arrangement, description, preservation, cataloging of manuscript and archival materials, instruction, and outreach. Reporting to the Director of Special Collections and University Archives, the University Archivist builds, maintains, interprets, and provides access to the University Archives and assesses collection needs, establishes priorities, and represents the collection area to the University of Maryland community and external organizations and individuals.  The successful candidate for this position will:

  • Lead the University Archives as an organizational innovator, facilitating the ongoing development of a flexible work environment that places a premium on strategic priorities, project orientation, a work culture that is both fluid and accountable, and an excellent staff.
  • Demonstrate creativity in identifying and allocating resources through donor relations, fundraising, grants, partnerships, budgeting, and flexible staff deployments.
  • Articulate a vision for the University Archives in the 21st century that takes into account new collecting opportunities in a born-digital information environment and the changing nature of primary documentation in a post-industrial society.
  • Articulate a vision for services that transcends collection management and incorporates dynamic activities in the areas of discovery, teaching, preservation, digital presentation to online communities, outreach to new audiences, off-campus partnerships, and alliances with the teaching faculty, students, and colleagues on the library faculty.
  • Serve as point of contact for the University Archives’ services to campus and off-campus partners, including the University administration, Intercollegiate Athletics, the Alumni Association, University Relations, and other entities.

PHYSICAL DEMANDS: Must be able to tolerate occasional dirty/dusty conditions and be able to reach, stoop, bend, lift, and move objects. Must be able to tolerate the stresses engendered in a multi-faceted, rapidly growing archives program responsive to a broad user base.

SUPERVISORY RESPONSIBILITIES: Oversees the work of the Assistant University Archivist, Athletics Archivist, and the University of Maryland collection groups’ hourly student employees, contract- or grant-supported personnel, interns, and volunteers.

QUALIFICATIONS (Knowledge, skills, and abilities): Must have thorough knowledge of archival theory and practice.  Must be able to work effectively with others in a team setting.  Demonstrated excellence in oral and written communication skills and in assisting researchers in a special collections setting.  Must be able to manage a broad variety of tasks in response to varying time pressures with shifting priorities and changing constraints.  Must possess a strong service orientation and the potential for professional contributions.


Required:  ALA-accredited Master’s degree in Library/Information Science with an emphasis on formal archival education and training, or a master’s degree in history, American Studies, or other relevant discipline, with experience in archives, archival course work, or archival certificate.

Preferred: Advanced degree/graduate study in history or other relevant discipline.

EXPERIENCE (Be specific, indicate the minimum years of experience and skills needed):

Required: At least three years of professional archival experience in an academic library including responsibility for supervising the processing of manuscripts and archives.  Demonstrated ability and initiative in processing, reference, outreach, donor relations, and administrative activities.

Preferred:  Work experience in a university archives setting; knowledge of electronic records; and supervisory and project management experience are desirable.

For the full position description, please go to

Position is appointed to Librarian Faculty Ranks as established by the University System of Maryland Board of Regents. Rank at appointment is based on the successful applicant’s experience and relevant credentials. For additional information, consult the following website: .

APPLICATIONS: Electronic applications required. Please apply online at .  No relocation assistance will be provided.  You must be legally able to work in the United States; the University of Maryland Libraries will not sponsor individuals for employment.  An application consists of a cover letter which includes the source of advertisement, a resume, and names/e-mail addresses of three references.

Applications will be reviewed as they are received and accepted until September 4th, 2017.

The University of Maryland, College Park, an equal opportunity/affirmative action employer, complies with all applicable federal and state laws and regulations regarding nondiscrimination and affirmative action; all qualified applicants will receive consideration for employment. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, religion, sex, national origin, physical or mental disability, protected veteran status, age, gender identity or expression, sexual orientation, creed, marital status, political affiliation, personal appearance, or on the basis of rights secured by the First Amendment, in all aspects of employment, educational programs and activities, and admissions.

Project Archivist – Two Year Term Position
The Loyola Notre Dame Library (LNDL) seeks an experienced, energetic, creative and self-motivated archivist for a 24 month term Project Archivist position to support the Archives & Special Collections Department. The successful candidate will prioritize working with the backlog of archival materials from Loyola University Maryland and Notre Dame of Maryland University.  The Project Archivist will be responsible for adhering to accepted archival principles and standards during physical processing and description activities.  The Project Archivist will work 37.5 hours a week under the direction and supervision of LNDL’s Head of Archives & Special Collections.
Position Responsibilities:
  • Process archival collections (accession, arrange, and describe) including manuscripts and institutional records.
  • Create DACS and EAD-compliant finding aids in ArchivesSpace.
  • Identify preservation and conservation needs in the collection and work with appropriate staff to address issues as necessary.
  • Coordinate the creation of cataloging records with LNDL’s Cataloging and Metadata Department.
  • Assist with reference and in-depth research consultation.
  • Support outreach efforts by assisting with classes and exhibitions.
  • Create content for social media platforms related to archival work.
  • Monitor reading room and interact with researchers as appropriate.
  • Lead a team of volunteers and work-study students.
  • Perform other duties as needed.
Required Qualifications:
  • A bachelor’s degree
  • 1-2 years archival processing experience.
  • Working knowledge of archival technical standards including DACS, EAD, and EAC-CPF; understanding of Dublin Core and other metadata schemas.
  • Possess strong customer focus with exceptional interpersonal and communication skills.
  • Comfortable working with discrete confidential material.
  • Demonstrated proficiency with Microsoft Office, scanning software, and social media platforms.
  • Ability to work independently and collaboratively as part of a team.
  • Possess strong organizational skills and be detailed oriented.
  • Ability to thrive in a changing work environment.
  • Demonstrated ability to stand on ladders and lift 50 lbs with or without accommodation.
Preferred Qualifications:
  • Graduate degree in Library / Information Science from an ALA accredited institution with a concentration in Archives.
  • Two or more years working experience in an academic archives.
  • High degree of organizational, analytical and critical thinking skills. 
  • Demonstrated conservation and preservation work experience.
  • Experience working with AtoM, Archon, Archivists’ Toolkit or ArchivesSpace software
  • Records management experience.
  • Knowledge of and/or experience with rare books. 
  • Knowledge of and/or experience with institutional repositories and electronic records workflows.
Salary commensurate with experience. Please note:  This is a two-year, full-time appointment with the potential for renewal. 
About the Library:
The Loyola Notre Dame Library, located in a residential area of northern Baltimore City, is a recently admitted member of University System of Maryland and Affiliated Institutions (USMAI) and serves two universities: Loyola University Maryland and Notre Dame of Maryland University. Loyola University Maryland, a member of the Association of Jesuit Colleges and Universities, is recognized for excellence in teaching and learning while Notre Dame of Maryland University is a leader in the education of women and non-traditional students. The Library serves a total student population of 6,446FTE that includes 5,099 FTE at Loyola and 1,347 FTE at Notre Dame. 
The Library offers an excellent benefits package that includes medical, access to dental, life, and disability insurance, as well as TIAA retirement. Successful candidates will be subject to a pre‐employment background check. 
The Loyola Notre Dame Library is an equal opportunity employer and does not discriminate on the basis of race, color, national and ethnic origin, religion, sex, sexual orientation, disability, or age. 
Application Procedures: Review of applications will begin immediately and the position will remain open until filled.  Please submit electronically a resume, cover letter, and a list of three (3) work-related references with “Project Archivist Position” in the subject line to Lorena Dion, Administrative Coordinator: to apply for this job.

Jobs: Archivists, PTFS, Ft Meade, Maryland

Posted: June 22, 2017 by saacua in Jobs, News

Archivist, PTFS, Inc.
Posted:June 13, 2017
Location:Ft Meade, Maryland
Type:Full Time – Entry Level
Categories:Archives Education, Electronic Records, Government Archives
Required Education:Masters

Progressive Technology Federal Systems Inc. (PTFS), is a leading systems integration company specializing in digital archiving and asset management, content digitization, and library services/solutions, has an opening for an Archivist at Fort Meade, Md. this is a great opportunity to get in with a leader in the information and records management field to support our intelligence community clients! The Archivist will use the archival database to search for, create, and retrieve accessions, respond to customer inquiries and maintain the collection and archival database.

Gain intellectual and physical custodianship of records with permanent disposition. Select, appraise, arrange, and describe permanent records through the established archival process. Appraise records using established schedules. Arrange records according /adhering to principles of original order and provenance. House records in preservation quality folders and containers. Complete accessioning by describing records in the archival database through established standards. Arrange and prioritize records for eventual declassification and transfer to the National Archives and Records Administration.

Education: Masters of Library Science (with a concentration in Archiving Electives)
0-2  years of experience performing accessioning in a library or similar document management organization. Ability to successfully acquire and maintain a TS/SCI Full Scope Polygraph clearance. Career interest in Federal Government Archives. Ability to communicate effectively. Good interpersonal skills and the ability to work well as a team member. Basic computer literacy. Familiarity with Microsoft Windows operating systems and applications. Experience with database entry and information retrieval
Internship experience in an archiving or similar document management environment      Preference given to near term graduates (Current Year)

Please apply via your career center or directly to HR department at or 301-654-8088 ext 150 or ext 177. PTFS is an Equal Opportunity Employer M/F/D/V.

NOTES:3 openings.
Additional Salary Information: Commensurate

About PTFS, Inc.Progressive Technology Federal Systems, Inc. (PTFS) has been a leading provider of enterprise content management solutions to Federal Civilian and DoD agencies since 1995. ArchivalWare, PTFS’ enterprise content management application, has been in production for twelve years and is installed at more than eighty customer locations. This application is best known for providing knowledge management, geospatial, and declassification solutions and now provides content management as a service. Supporting services include digitization, system integration, application installation/configuration, content loading/organization, training, staff augmentation, and ongoing support. PTFS also supports Koha, an open source integrated library solution for research centers and libraries which has now been tightly integrated with ArchivalWare’s core CMS. PTFS installs, customizes, and hosts this application and supports over 800 libraries and research centers with the solution.

National Anthropological Archives, Smithsonian Institution
Invitation to Submit Proposal for Project Archivist Contract

The Smithsonian Institution’s National Anthropological Archives<> (NAA), part of the National Museum of Natural History’s Department of Anthropology, is offering a one year contract for a project archivist. This is a fixed price award of $57,000.00 for archival services over 12 months (40 hours per week), to assist with a comprehensive collections assessment and implementation of a collections management database system. The basis of award shall be determined by best value, as demonstrated by training, relevant experience, and professional references.

Background on the National Anthropological Archives
The NAA is the largest archives in the United States that exclusively collects and preserves historical and contemporary anthropological materials that document the world’s cultures and the history of anthropology. The NAA’s collections represent the four fields of anthropology – ethnology/sociocultural anthropology, linguistics, archaeology, and physical/biological anthropology – and include field notes, manuscripts, correspondence, photographs, maps, sound recordings, and film and video created and collected by Smithsonian anthropologists and other preeminent scholars.

The collections include the Smithsonian’s earliest attempts to document North American Indian cultures (begun in 1846 under Secretary Joseph Henry) and the research reports and records of the Bureau of American Ethnology (1879-1964), the U.S. National Museum’s Divisions of Ethnology and Physical Anthropology, and the River Basin Surveys. The NAA also maintains the records of the Smithsonian’s Department of Anthropology and over 30 professional organizations, including the American Anthropological Association, the American Association of Physical Anthropologists, the American Ethnological Society, and the Society for American Archaeology. In addition to the papers of Smithsonian anthropologists, the NAA collects the professional papers of non-Smithsonian anthropologists as well; included among them are the papers of Marvin Harris, Glynn Isaac, Wilton Krogman, Robert Rankin, Ruth Bunzel, Frederica de Laguna, Melford Spiro, Ted Rathbun, Conrad Arensberg, and Ralph and Rose Solecki.

Project Background
The NAA traces its origins to the founding of the Bureau of American Ethnology in 1879 and with it, its archives; this makes the NAA the oldest archives in the entire Smithsonian complex.
In relation to its size it is also one of the busiest archives in the Smithsonian with respect to onsite and remote researchers, and its collections grow at a rate of 100-500 cubic feet per year. Despite its limited resources and small staff, the NAA has online records for most of its collections, and has a significant amount of digitized content online. However, the NAA has a large processing backlog and uses legacy analog and digital systems for the physical and intellectual management of its collections that are no longer effective in keeping with Smithsonian and professional archival standards for the management and dissemination of archival collections data. This year, the NAA was awarded a grant to carry out the first year of a three-year comprehensive assessment of its collections, and to implement ArchivesSpace as its collections management database system. Using methodologies described in “Taking Stock and Making Hay: Archival Collections Assessment<>” and the PACSCL “Surveying and Minimal Processing Manual<>” the project’s first year will focus on the papers of individual anthropologists.

Scope of Work
The Contractor will be based in the NAA offices and will serve as the lead project archivist on a collections assessment project to assess the personal papers and organizational records in the National Anthropological Archives.

Specific Tasks
The project will involve the following tasks for each collection included in the assessment:

*   Examine existing descriptive records and files
*   Gather, clarify, and/or correct basic information and enter into database
*   Examine and evaluate collection according to assessment criteria established by NAA staff
*   Document findings on worksheet and in database
*   Make recommendations for processing
The project will also include the following tasks:

*   Assist NAA staff in writing funding proposals for continuation of project
*   Help to disseminate progress and findings of assessment toward end of first year
The contractor will be required to navigate a variety of legacy descriptive tools and systems and conduct research into complicated provenance and custodial histories. The contractor will also be required to communicate frequently with NAA staff and other members of the anthropology department.

Qualifications and Criteria for Selection
The Contractor should have a graduate degree in archival studies from an accredited history or library master’s program. Additionally, the Contractor must have:

*   Excellent organizational skills
*   Excellent oral and written communication skills
*   Demonstrated understanding of basic archival preservation techniques and best practices
*   Demonstrated understanding of the archival principles of provenance and original order
*   Demonstrated understanding and experience with the archival practices of arrangement and description, and have a working knowledge of DACS standards
*   A working knowledge of MARC cataloging as it pertains to archival collections
*   Attention to detail
Preference may be given to prospective contractors having prior experience with

*   Collection assessments
*   Archivists’ Toolkit and/or ArchivesSpace
*   Processing anthropological materials or a degree in anthropology, archaeology, or other relevant area studies.

To Apply
The Smithsonian Institution will accept written bids for this contract. Bids should include the following information:

*   Resume and cover letter describing your interest and qualifications
*   Three references
Applicants are encouraged to submit supplementary materials that provide evidence of accomplishments, such as finding aids.
Please combine materials into a single pdf or Word document and include your name in the file name, and submit via email to Gina Rappaport ( The deadline to submit bids is Sunday, June 25, 2017. Review of bids will begin on June 26.
The National Anthropological Archives<> is located in Suitland, MD at the Smithsonian Institution’s Museum Support Center<> (MSC); a research and collections facility primarily for the National Museum of Natural History.

The Library of Congress is seeking applications for the position of Processing Assistant (Archives Technician). There are two vacancies for this position located in the Manuscript Division Preparation Section, part of the Collections and Services Directorate within Library Services. As part of one of the largest manuscript repositories in the United States and in the world, the Preparation Section is key to the Manuscript Division’s mission of preparing for reader use material that encompasses the breadth and chronology of American history, including the papers of presidents, cabinet members, Supreme Court justices, writers, scientists, inventors, business leaders, reformers, and prominent nongovernmental organizations. The Archives Technician works under the administrative supervision of a Supervisory Archivist in the Preparation Section. Working also at times with the coordination of an archivist, the Archives Technician assists in or independently accomplishes the completion of special projects identified by the supervisors of the section. He or she implements standards for accuracy and details while exercising judgment, technical proficiency, and an understanding of the archival principles of arranging, describing, preserving, and securing rare and fragile material.
The complete job announcement, Number 170100, is available at:

The Archives of American Art, Smithsonian Institution, is seeking an archivist to process, preserve, and describe in electronic formats archival collections documenting African American art and artists.  This position is a three-year, full-time grant funded appointment partially funded by The Henry Luce Foundation to support a three-year project at the Archives of American Art to collect and make available primary sources focusing on African American art history.

This position is located in the Washington office of the Archives of American Art, Smithsonian Institution. The Archives’ mission is to collect, preserve, and make available primary sources documenting the history of the visual arts in the United States. With a collection of 20 million items, the Archives is the largest and most widely used resource on the history of American art in the world.

Major Duties

·         Serve as the primary processing archivist for archival collections documenting the African American experience in the art world.  Will also process additional archival collections documenting the history of art and culture in America.

·         Analyze the context and content of the archival collections.

·         Organize, arrange, and preserve archival collections.

·         Prepare well-written, concise, and accurate finding aids according to current archival descriptive standards, electronic formats, and best practices, including DACS (DACS: Describing Archives:  A Content Standard) and EAD (Encoded Archival Description).

·         Use Archivist’s Toolkit or Archives Space software systems to create EAD finding aids.

·         Assist with accessioning and logistical operations for new acquisitions, to include collating legal documentation, creating assessment and preliminary-level accession records in the Archives’ collections information system database, shipping, shelving, re-boxing, and labeling.

Desired Knowledge and Experience

·         Full knowledge of current archival principles, standards, and best practices for processing and describing archival collections.

·         Experience processing archival and manuscript collections, including organization, arrangement, preservation, and description.

·         Experience creating DACS (Describing Archives:  A Content Standard) EAD (Encoded Archival Description) formatted finding aids using Archivists’ Toolkit or Archives Space systems.

·         Experience working with varied manuscript collections and personal papers which contain a wide variety of formats, including preliminary-type artwork, born digital content, and audiovisual recordings.

·         Knowledge of the history of art and cultural history in America, particularly the history of African American art and artists.  Knowledge may have been obtained through education (degree) or by working with related manuscript and archival collections.

Incumbent will report to the Head of Collections Processing.

Please send a statement of interest and résumé via email to<>. To learn more about the Archives of American Art, visit our website at<>.

Head of Collections Processing (Supervisory Archivist)
Archives of American Art
Washington, DC

The Archives of American Art seeks a Head of Collections Processing to direct and oversee processing of its growing collections.  This position is located in the Archives of American Art (AAA) of the Smithsonian Institution in Washington, D.C. Founded in 1954, the Archives of American Art fosters advanced research through the accumulation and dissemination of primary sources, unequaled in historical depth and breadth, that document more than two hundred years of our nation’s artists and art communities.  With a collection of more than 20 million items, the Archives is the world’s largest and most widely used resource on the history of American art, and is a leader in the digitization of and public accessibility to archival collections.

The Head of Collections Processing has primary responsibility for the management of archival processing and preservation of AAA’s archival and manuscript collections according to current archival standards and best practices.

*        Serves as senior technical expert and advisor for all archival processing projects; national standards, issues, initiatives, trends, and developments; and internal workflows and systems.

*        Determines processing priorities, short- and long-term work plans and schedules, makes processing assignments to processing staff and contractors, and provides guidance, review, formal evaluation, and training of subordinates in all areas related to archival processing and description.

*        In consultation with senior AAA leadership, develops strategies to address processing backlogs, stewardship, collections management, and workflow issues, including strategies that address the processing and description of born digital content.

*        Works with AAA colleagues to assure smooth integration of various processing activities to support AAA’s programs, including AAA’s collections digitization program.

*        Represents AAA on internal Smithsonian Institution committees and external professional committees or groups as appropriate.

*        Oversees the production and quality of all electronic finding aids and inventories, ensuring that the Archives’ finding aids adhere to all national standards for content and format, including DACS (Describing Archives: A Content Standard) and EAD (Encoded Archival Description).

*        Locally implements and ensures maintenance of the Smithsonian’s centrally managed complex software and systems for EAD authoring, including Archivists’ Toolkit and ArchivesSpace.

*        Responsible for ensuring that EAD finding aids are available on AAA’s website, OCLC/RLG’s Archive Grid, the Smithsonian Online Virtual Archives (SOVA), and other national level aggregators.

*        Prepares processing budgets, provides technical advice, and assists senior management and development staff in developing work plans for funding proposals that support AAA’s goals related to processing, preservation and conservation, and enhanced digital access to collections.

*        Serves as project manager/principal investigator or co-manager for gift and grant funded projects related to processing, preservation and conservation, and the creation of and online presentation of finding aids.

The incumbent reports to the Director of the Archives of American Art.  Work is primarily sedentary but does require irregular physical exertion in lifting moderately heavy record storage boxes and using moving ladders to reach shelves.  Knowledge of the history of art and cultural history in America is a plus.  Specific educational requirements are outlined in the posting on USA Jobs.

To apply, go to<>, Job Announcement Number 17A-JW-302648-DEU-AAA.  It can be accessed directly at  Please note that the job appears in USAJobs with the title “Supervisory Archivist.”