Job-Local History/Special Collections Manager: Alexandria Library

Posted: May 17, 2016 by saacua in News
  • Local History/Special Collections Manager, Full-Time, GS 20, Alexandria Library

    The Alexandria Library is seeking an experienced manager to coordinate its Local History and Special Collections Branch. The incumbent is responsible for the overall management of the branch in support of the Alexandria Library’s goals and priorities. The incumbent will provide leadership and oversee daily operations to include acquiring, processing, organizing and preserving manuscripts, archives, photographs and digital collections. In addition, the incumbent supervises staff, providing leadership through policy recommendations, team building and planning.


  • Manages and oversees staff assignments, training and evaluation.
  • Analyzes books, documents and other materials to determine appropriateness for the Library’s historical and special collections branch.
  • Organizes the preservation and conservation of valuable materials.
  • Ensures adherence to professional standards for the work environment and collection records, including deeds of gifts, stewardship, storage and preservation.
  • Oversees the preparation of document descriptions and reference aids for use of archives, including accession lists, indexes, guides and bibliographies.
  • Coordinates the development and implementation of digital applications for the delivery of Special Collections resources.
  • Reviews existing materials in the collection and selects items suitable for digitization and inclusion in the Alexandria Library’s digital collections.
  • Plans, organizes and delivers educational programs, presentations and tours on topics related to Alexandria and/or Virginia history.
  • Fosters, implements and manages the Local History/Special Collections outreach activities.
  • Works closely with Barrett Branch Manager to ensure effective communication between staff, program coordination and facility management.
  • Maintains an appropriate knowledge of advances and trends in archives, librarianship and related fields through training, networking, and attending conferences and workshops.
  • Assists customers with research inquiries via e-mail, telephone and in-person by directing them to appropriate staff, resources and collections.
  • Serves as the liaison to the Friends of Local History/Special Collections.
  • Other duties as assigned.

Knowledge, Skills, Abilities and Experience:

  • Ability to be proactive, flexible and collaborative in order to accomplish library and departmental goals.
  • Ability to establish and maintain positive relationships with Library advocates, community groups and historical institutions.
  • Ability to manage projects to completion, prioritize work, meet deadlines, direct and/or manage a team and ensure accountability.
  • Familiarity with digital collections and management platforms, document imaging and conversion systems.
  • Excellent verbal and written communication skills.
  • Excellent customer service skills and an enthusiasm for public service.
  • Experience with grant writing and historical research and writing skills is preferred.
  • Specialized training and experience in archives and digital preservation is preferred.
  • Knowledge of best practices for digital preservation and archives, including relevant software and applications (e.g. EAD, Archivists Toolkit, CONTENTdm) is preferred.


  • Master’s Degree in Library & Information Science from an ALA-accredited institution OR a Master’s Degree in History or related field.
  • At least five years of experience in professional library, museum or archival work.
  • At least two years supervisory experience or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
  • A strong understanding of southern history, especially the northern Virginia area and Alexandria, including the contributions of minority populations.



40 hours per week. Hours will be scheduled to meet the needs of the Alexandria Library and will include days, evenings and two Saturdays per month.


$59,083.96 – $94,933.80, depending on qualifications. Eligible for pro-rata annual and sick leave, health insurance, life insurance, disability insurance and retirement plans.

The City’s promotional policy states that an employee who is promoted will receive an 8.5% increase plus transition up to the closest step of the new grade, or placed at the minimum of the new grade, whichever is higher. An employee’s new promotional salary may not exceed the maximum salary of the new pay grade.


Alexandria Library, 717 Queen Street, Alexandria, VA 22314


Click here to apply<> attaching one document containing a cover letter, resume and three (3) professional references, preferably supervisory. Address Cover Letter to Ross Farley, HR Manager, 5005 Duke Street, Alexandria, VA 22304. Contact with questions: 703-746-1799, or



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