Job: Contract Archivist, Smithsonian Institution-Collection Processing

Posted: May 12, 2016 by saacua in Jobs

The Smithsonian Institution will be seeking bids for three contract archivists to work on a multi-unit minimal level processing project – 2140 work hours over a period of 15 months, to begin as close to July 1, 2016 as possible.

The selected contractor will provide 2,140 hours of professional minimal level archival processing, arrangement, preservation and EAD (Encoded Archival Description) services for five Smithsonian archival units, including the Archives of American Art (AAA), Archives Center at the National Museum of American History, the Anacostia Community Museum Archives, the Center for Folklife and Cultural Heritage Archives, and the Freer-Sackler Gallery Archives over a period not to exceed 15 months, or beyond September 30, 2017.  The primary goal of this project is to complete the archival processing of 22 individual archival collections that total circa 1,010 linear feet, with a team of three processing archivists.

The general scope of work is for minimal-level archival processing and preservation work completed according to professional and current archival standards, best practices, and national strategies, as well as SI’s internal policies, procedures, and guidelines. Archival processing work will include the production of a high quality standards-based  (DACS: Describing Archives: A Content Standard) finding aid for each collection processed and encoding that finding aid according to the EAD (Encoded Archival Description) standard for electronic finding aids, using Archivists’ Toolkit or ArchivesSpace software.

One of the contract positions will serve as a team leader and will be contracted at a higher hourly rate.   These are not staff positions and do not carry benefits.  However, an additional 30% has been factored into the hourly rates to compensate for the lack of benefits, and additional time has been factored into the project schedule to allow for vacation time and sick leave.

If you are interested in receiving the Statement of Work and written RFQ, please respond to me directly via the email below – no later than cob May 16, 2016.  Once you receive the RFQ, you will have 2 weeks to complete and submit a bid no later than May 31, 2016.

Barbara Aikens | Head of Collections Processing
Archives of American Art | Smithsonian Institution
T 202.633.7941 | F 202.633.7994<>|<>

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